How to Backup Gmail Emails

• 1. Go to www.gmail.com in your PC browser and log in to your account using the credentials. [Please note that the Gmail account is the one whose data is to be extracted.]
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• 2. Now select the Manage your account >> Data and personalization option
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• 3. Now click Download your data option on the screen
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• 4. Now click on Deselect all
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• 5. Now choose All Mail data included option in the Mail feature as shown in the image
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• 6. Now Mail Content option tab is open and select Include all messages in Mail and rest of the items will be deselected
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• 7. Click Next to go on next page
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• 8. In Delivery method drop down menu, Select Send download link via email
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• 9. Now select File format and Size of file before taking backup of Gmail email data
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• 10. Now Hit the Create Export button to initiate the backup process
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• 11. Whenever the backup is ready, you will be notified by the email.
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• 12. After Gmail backup is ready, you will get the email with download link as shown in the below image. You can save the backup at your desire location.
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• 1. First of all you need to open Gmail account on your computer.
• 2. Now log in to your account by entering User I.D. and Password.
• 3. Now you need to open the Gmail email which you want to save on your hard drive.
• 4. After that you will see the 'Print All' button in the upper right corner. Click on it.
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• 5. Then when you click the Print All icon, a pop-up window will appear in front of you.
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• 6. Now you have to adjust the settings to your needs and then click on Print.
• 7. Now the 'Save As' window is displayed on the screen.
• 8. Select PDF in the Save as type option and then click the Save button.
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• 9. After you saving the email on your computer, you can copy and paste it into your external hard drive

• 1. Launch MS Outlook on your system and log in.
• 2. Now, click the Settings Gear button and then click the Show all Outlook settings option in the drop-down menu.
• 3. After that click the Gmail option and hit the Sync Email option.
• 4. A pop-up window appears on the screen, in which you must enter the display name.
• 5. Now, click Connect your Google Account option
• 6. Now create a new folder for the emails into which all the Gmail emails will be imported and then click the OK button.
• 7. Now you have to choose Gmail Account from which you will import all emails into MS Outlook
• 8. Now provide the correct credentials of your Gmail account and click Next button to move further.
• 9. When prompted for authentication, click Allow and close the settings windows.

• These manual solutions take hours or possibly days for backing up your Gmail account data.
• The Google Takeout backup solution, takes the back up of your Gmail emails and save them in MBOX format only.
• While using Google Takeout method you have to save all the files manually every time. No automatic backup option.
• All of these manual solutions require space for all archives. In addition, the archive must be properly managed, which time is consuming too.
• There are limited attempts to download the archive. If the download attempts reach their limits, the user must request the archive again.

• 1. Download and Launch the Regain Gmail Backup Software on your computer.
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• 2. Enter the Credentials of your Gmail Account and log in to backup your G-mail account data.
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• 3. Now software will show you Preview of all available Mailbox Folders, you can Select or De-Select folder for selective backup.
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• 4. Choose the File Format of your choice in which you want to backup Gmail data.
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• 5. Now software will shows the backup progress report in details.
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• 6. Once the backup process completes, a confirmation message will be shown, then click on "finish" tab.
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• It provide fast and easy backup of Gmail mailbox with all components.
• There is no chance of data loss and it saves a lot of time of the user.
• This is an advance tool that supports the backup of Gmail data even without installing MS Outlook.
• Using this tool you can take backup Gmail account to PST, MSG, MBOX, EML, EMLX, HTML, MHTML, PDF format.
• This software is designed with GUI, so you did not require any technical expertise to backup all the emails from Gmail to a Hard Drive.
• The backup process is simple and quick to backup single or multiple Gmail accounts selectively.
• It backup users account data while maintain data integrity and folder structure.
• The best part of this tool is that it provides free demo version to users, so that you can check its working performance before purchasing it.

Final Conclusion:

In this blog, we explain all possible solutions to back up Gmail emails to your system. We describe 3 manual methods and 1 professional tool. All the manual methods are too long to back up Gmail data and are risky. Because it requires some technical skills. Manual methods have some limitations as well. While the Automated Regain Gmail Backup tool does not require anything. Anyone can use this tool to back up Gmail data in any email format. You just need to follow the instructions given by the software to back up Google data. Now it is up to you which method you prefer. If you still have any queries, contact us at support@regainsoftware.com.