Export Gmail Mailbox to Outlook PST File – Complete Guide

Updated On - April 3, 2024 by Nasir Khan | Reading Time: 4 minutes

If you are looking for a solution to easily export Gmail mailbox to Outlook PST file, then Regain Gmail Backup is the best solution available for complete backup of Gmail mailbox along with all the folders including emails, calendar, contacts, notes, etc. The Gmail Backup software easily get the backup of Gmail mailbox to Outlook PST/MSG/MBOX/EML/EMLX/HTML/MHTML/PDF formats.

Gmail – A Brief Overview

Gmail is the most popular free email service by Google used worldwide having users in billions across the globe. It is one of the best example of cloud services as it offers free storage of data up to 15 GB. Gmail users can send and receive emails along-with attachments, for more data storage users can store the data in Google drive and share the link over the email.

About Microsoft Outlook

Microsoft Outlook is a personal information management software by Microsoft and is available as a part of Microsoft Office suite. It is primarily used for sending and receiving emails, other key functions involve calendars, tasks, contacts, notes, journals. MS Outlook various versions include Outlook 97, Outlook 98, Outlook 2000, Outlook 2002, Outlook 2003, Outlook 2007, Outlook 2010, Outlook 2013, Outlook 2016, Outlook 2019.

Want is the Need to Export Gmail mailbox to Outlook PST file

Just imagine your Gmail account is hacked/get crashed, or Gmail emails get deleted accidentally. To get rid of such situation, migrate Gmail mailbox to Outlook. Take complete backup of your Gmail emails, contacts, events, G-Drive documents from your Gmail account to Outlook. Regain Gmail Backup tool facilitates complete export of Gmail emails to MS Outlook PST files without losing any data.

In event of a catastrophic data loss situation, Gmail Backup tool helps users to migrate Gmail mailbox to Outlook in a very convenient way. An employee before leaving an organization if he/she need to take a complete backup of his/her Gmail data in a PST file might be another scenario of export Gmail Mailbox to PST. Export Gmail folders to PST that can be accessed in any available MS Outlook version.

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Exclusive Features:

  • Complete backup of single or multiple Gmail accounts
  • Displays preview of all folders in the Gmail account
  • Supports selective backup of Gmail components in PST / MSG / MBOX / EML / EMLX / HTML / MHTML / PDF format.
  • Offers an easy-to-use, easy-to-understand, user-friendly interface to easily migrate Gmail mailbox to Outlook.
  • Displays mailbox backup progress report while taking backups
  • Maintains integrity of user account data and folder structure during Gmail mailbox to Outlook migration.
  • Free to download trial version allows backup of up to 30 emails from Gmail mailbox to Outlook.
  • MS Outlook installation not required for Gmail mailbox backup.
  • No technical skills required for Gmail mailbox to Outlook conversion, any novice user can easily perform the Gmail mailbox to MS Outlook PST migration.

Steps to Export Gmail to Outlook PST using Regain Gmail Backup Software

  • Download and install the full version of Regain Gmail Backup Software.
  • After successful installation, launch the software. The home screen of Gmail Backup tool appearsGmail to Outlook Converter - Home Screen
  • Enter the login credentials – User Name and Password to login to Gmail account. Click Login to Gmail Account. Enter Gmail Login Details
  • The Software displays preview of all the available Gmail folders.Display all Gmail Folders
  • User can select or deselect the folder(s) to be migrated from Gmail mailbox to PST.
  • Select desired File format to migrate the Gmail emails and then click Next. Available file formats are – PST, EML, EMLX, MSG, HTML, MHTML, PDF, and MBOX.Select Saving format as PST file
  • The software displays the detailed backup progress report.
  • The Export Gmail folders to PST process get initiated.
  • On successful Transfer Gmail Mailbox to PST file, the tool displays the success message.
  • Click Finish once done with Gmail mailbox to PST conversion.

Extinguishing Features of Gmail to Outlook Converter

Pause and Resume Options

While transfer Gmail mailbox to Outlook, Regain Gmail Backup Software provides Pause and Resume options so that user need not to restart the migration process from the beginning. Click Pause button to pause the Gmail mailbox migration in case of lost internet connectivity; click Resume button to start where you let off.

Selective Gmail mailbox folders Migration

Gmail Backup tool allows its users to select or deselect the folder(s) to be migrated from Gmail mailbox to MS Outlook PST file. The software displays preview of all the available Gmail folders wherein a user can select or deselect which folder to be migrated in desired file format and which not. This feature saves time for Gmail to Outlook migration and storage in the local system.

Multiple File Format Support

Software supports multiple file formats for Gmail mailbox migration. The available file formats are – PST (Microsoft Outlook PST file), EML (Windows Live Message), EMLX (Mac EMLX Message), MSG (Microsoft Outlook Message), HTML, MHTML (Web page archive file format), PDF, and MBOX.

Self-Descriptive User Interface

The tool offers its users an easy-to-use, interactive, self-descriptive, simple user interface. Even novice and non-technical user can perform the steps and export Gmail to PST format, no such technical skills required to perform the operation.

Download Events of Gmail Mailbox

Software migrates all components of Gmail mailbox including emails, contacts, calendar, notes, etc. Apart from this, the Gmail to Outlook Converter facilitates its users to download the events of Gmail mailbox in ICS file format that can be access later with any application that supports ICS files.

Maintains Data Integrity and Folder Structure

It maintains all email properties and data integrity while migrating Gmail mailbox to Outlook, maintains folder structure and hierarchy without any data loss.

Backup Google Drive documents in their original format

Software allows its users to backup the Google drive documents in their original file formats such as Google Docs to DOC/DOCX, Google Sheet to XLS/XLSX, Google Slide to PPT/PPTX, Google Drawings to JPEG, uploaded videos and other data.

Incremental Gmail Backup

Facilitates its users incremental Gmail backup such that if a user has already take backup of his/her Gmail account, then only new Gmail items will be download instead of entire data again.

Compatible with all Windows OS and Outlook Versions

The tool is compatible with all the latest version of Windows Operating System including Windows 11. The migrated PST file can be access with any available Microsoft Outlook version including MS Outlook 2019.

Free to Download Trial Version

Software available with a free to download trial version that allows saving 30 items per folder. On purchasing the full licensed version, user can save unlimited email items per Gmail mailbox folder.

Secure to Download

It is 100% safe and secure to download, install and perform the Gmail mailbox to Outlook migration as it does not harm Gmail data in any way. The software is completely virus-free and is secure for your computer systems.

Free Technical Support

Offers its user free technical support even if the user has downloaded a trial version. On purchasing the software, we offer you free lifetime technical support. Just drop us an email or call us, our technical support engineers are there to assist you 24*7*365.


Author: Nasir Khan

I am Nasir Khan from India, working as a Content Developer in Regain Software. Here I am writing about our products and their updates. And writing some free solutions from converting emails or Cloud Migration process. We have tools like Email Converter, Emails backup and Cloud migration.

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