Easiest Way to Export Gmail Emails as MBOX files

Updated On - November 17, 2023 by Henry Bray | Reading Time: 2 minutes

Summary: Gmail is one of the most commonly used email clients for personal and professional purposes. As a result, it has become the storehouse of data which is subject to its own security risks. Hence, there is a need to store the data safely. One way of protecting the information is to export the Gmail emails as the MBOX files and store them on the desired location. Here we will refer to manual and professional solutions to make this happen.

We all are dependent on Gmail to a great extent. There isn’t even a single day when we do not access our Gmail accounts. Our Gmail account has ended up becoming a storehouse of our data. But is this platform safe for storing data? Well, users have time and again experienced breach of security and loss of data on Gmail. This happens because Gmail does not store information on local drive. As a result, our data is prone to multiple threats. But what is the solution? Research has showcased that exporting your Gmail emails as MBOX files and storing that on your local drive can be excessively helpful. Let us know more about this process.

Benefits of saving Gmail emails as MBOX files

There are multiple benefits of exporting Gmail emails as MBOX files. Here are some of them.

  • Exporting emails in the MBOX format helps to access data even in the offline mode.
  • It helps to minimize the risk of data loss as if you feel that your account has been hacked you can always delete it as all your data is stored on the local drive.
  • It helps to share the data instantly.
  • Gmail has a limited storage of 15GB. So, by storing your data in the local drive, you can always save your space.

Methods to export Gmail mailbox to MBOX format

Here are some of the commonly relied methods that help to export emails to MBOX file format. Let us discuss them one by one:

Using Google Takeout Feature to save Gmail emails into MBOX format

  1. Search for Google Takeout in Google Chrome.
  2. Open the first link and sign into your account with the help of your credentials.
  3. Select the data that you want to export and click on Next. Google Takeout Feature to save emails into MBOX files
  4. Choose a File type and destination to save the resultant MBOX file on the hard drive. step 4
  5. Click on Export.

Limitations of this method

This method might be helpful to an extent to export emails to MBOX file format but it is not a recommended method. This is because of the following limitations associated with this method. Here are some of them.

  • It is complicated and difficult for the beginners.
  • There is a huge risk of data loss.
  • Only IT administrators can effectively pull off this method.
  • It can breach your data security as well.

Regain Gmail Backup Tool: The Ultimate Solution

If you are also confused about the solution that you must use in order protect your Gmail emails by exporting them to MBOX file format, then you must surely rely on Regain Gmail Backup Tool. This tool is able to automatically back-up the data and export the Gmail emails to file formats such as PDT, MBOX, PDF, EML and MSG. It protects the data and minimizes the risk of data loss. And also protects the entire structure of the email including attachments as well.

Free Download100% Secure Buy NowPrice: $29

The tool comes with a number of advanced features, some of which are given as follows:

  • Exports Gmail emails to multiple file formats.
  • Comes with an easy interface
  • Provides 24*7 practical support.
  • Selectively backs up the data.

Steps to backup Gmail emails as MBOX files with tool

  1. Download and launch Regain Gmail backup Software Regain Gmail Backup tool to Backup emails in MBOX format
  2. Enter the login credentials Step 2
  3. Display preview of all available folders Step 3
  4. Select Destination location and Saving format as MBOX file Step 4
  5. Initiate the backup process Step 5

So if you are not able to figure out any other method to protect your Gmail emails, then exporting them to MBOX format is the best solution you can ever find. The entire process has been made easier with the help of the automatic and professional tool.


Author: Henry Bray

Henry Bray is a young technologist and content a Content Writer at Regain Software, loves to write about MS Outlook, MS Exchange Server, Office 365, Mozilla Thunderbird and many more email applications.

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