Last Updated on January 5, 2021 by admin
In this blog, we will thoroughly check out the needs of users to export Office 365 mailbox to PST and we will explain both manual methods plus third party tools to achieve this task efficiently. After reading this blog you will be able to export Office 365 mailboxes to PST file in easy and hassle free way.
As we know, Office 365 is cloud-based software as a service product from Microsoft that is very advanced in every way. The Office 365 includes a multitude of features like OneNote, Publisher, Skype for Business, Access, etc. that made it popular within a short period of time.
On the other hand, Outlook is an email client that is part of the Microsoft Office suite and is widely used for sending email, managing a calendar, contact, note, journal, etc. Outlook stores information and data in two different file format that is popularly known as OST and PST.
Most Common Reasons to Export Office 365 Mailbox to PST
The following are some circumstances under which the user needs to export Office 365 mailbox to PST:
Since the Office 365 doesn’t have a built-in option to export the Office 365 mailbox to PST file, the user is looking for the DIY option to do the same task
- Archive Office 365 mailbox on local hard drive: after exporting Office 365 mailboxes to PST format, it will become easy for you to Backup Office 365 archive mailbox on local hard drive and work accordingly.
- To reduce the size of the Office 365 mailbox: the size of your Office 365 mailbox data can be reduced, if you backup the Office 365 mailbox in the PST file format.
How to Export Office 365 Mailboxes to PST file
In this section, we will tell you about both the manual and automated methods to export Office 365 mailboxes to PST file format. Here is the complete explanation of the process which will assist you to efficiently convert Office 365 to PST.
Manual Solution to Export Office 365 mailbox to PST
Step 1: first of all login to your Office Account online using the Administrator credentials
Step 2: After that move to Admin and then Exchange
Step 3: In the left pane, click Permissions. Go to Administrator Roles >> Discovery Management
Step 4: In the Discovery Administration, click the plus sign (+) to add roles
Step 5: Now click under the roles on “Mailbox-Import / Export”
Step 6: Under Members, click the plus (+) sign again and click the user’s name once
Step 7: After completing the required steps, click Save
Step 8: Go to Compliance Management >> In-Place eDiscovery & Hold and click New (+).
Step 9: In the “In-Place eDiscovery & Hold” dialog box, enter the name and click the “Next” button
Step 10: Then select all mailboxes by clicking on “Search all mailboxes” or the selected mailboxes with the option “Specify mailboxes to search” and add the “+”.
Step 11: Set the filters and click the “Next” button on the next “Search Query” screen
Step 12: The next dialog is “In-Place Hold Settings“, in which you can specify the number of days that the items should be kept before they are deleted from the server
Step 13: Then click on “Finish“.
Step 14: At last, click the “Close” button after the confirmation message is displayed
Step 15: Now all generated searches are finally listed. After the process is complete, you can now click the down arrow to export the PST files.
Drawbacks of Manual Method
- The manual process to export Office 365 mailboxes to PST is tedious and time consuming
- Using manual method selective data such as e-mails, calendar and contacts cannot be completely exported
- No filter items have been provided for exporting Office 365 mailbox items
- The manual process to export Office 365 mailboxes to PST needs technical knowledge. Hence, it can be difficult for non-technical users to work with
Automated Solution to Export Office 365 Mailbox to PST
If you find the above process tricky and time consuming than you can go for the automated solution like Regain Office 365 to PST Converter which is very knowledgeable and easy when it comes to convert Office 365 mailboxes to PST files.
The software has a variety of features that allow you to export Office 365 mailboxes to PST files, as well as other file formats such as PST, EML, EMLX, MBOX, MSG, and vCard formats. The user does not need any technical expertise during the entire conversion process.
Rather than going through a multi-step, risky manual process to export Office 365 mailboxes to PST format, choosing the most secure tool Regain Office 365 to PST converter is the right choice to export Office 365 mailboxes to PST file in approx. 4-5 simple and direct steps.