How to Save Gmail Emails as PDF – 5 Easy Methods

Gmail is the most widely used email client in the world. It is used by more than 15 million users every day to communicate important and business-sensitive information. We all know that Gmail provides us limited storage space which an individual can easily run out of. In order to save important data, one tends to save that information in PDF format. PDF is a convenient format for preserving, sharing, printing, and reviewing email content while maintaining a consistent document layout.

Hence, we have been constantly receiving endless requests to share the trusted and expert solution to save Gmail Email to PDF. In order to help you in the best possible manner we have to download every tried and trusted solution by our experts for the same. Without wasting any more time let us directly get started with the article. Before knowing about the solutions, we will first delve into some more convincing reasons to save Google Mail to PDFs.

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Why Save Gmail Emails as PDF?

There are various reasons to save Gmail email to PDF format, the most convincing reason is that PDFs are the most secure file format. However, there are many more reasons that contribute to this conversion, learn about them in detail below.

• You can put a safety lock on the PDFs which will restrict its access to selective people.
• It is easy to share PDFs with other people as it is a portable document.
• Saving important mail separately helps to protect information from any malicious attack or any possible reason for email loss.
• Once you save Gmail emails separately, you can delete them from your Google Mail account to save storage space if required.

Now, let us move on and figure out the solutions to save Gmail email to PDF. Firstly, we will start with the manual methods and then will move on toward the expert-recommended solutions.

4 Verified Manual Methods to Backup Gmail Email to PDF

Method1: Save a Single Gmail Email as PDF

You can save a Single Gmail Email to a PDF by using the given steps. You need to follow each step one by one to successfully save a single Gmail email to a PDF.

• Firstly, you need to login to your Google Mail account.
• Open the mail inbox and open the desired mail that you want to open.
• Now, click on the three dots at the right side of the mail.
• Now, click on the Print option.
• Now, in the destination tab, click Save As PDF and hit the Save button.

No doubt that saving Gmail Emails this way is the easiest way to save Gmail emails into a PDF. However, this comes with a lot of hurdles and restrictions. Get to know about these restrictions, one by one in the following section.

Method2: How to Save an Entire Gmail Conversation as PDF

Gmail lets you save an entire email conversation as a PDF in just a few steps:

1. Open the Gmail conversation you want to save.
2. Click the Print all icon at the top-right of the conversation.
3. In the print window, select Save as PDF as the destination.
4. Choose the folder where you want to save the file.
5. Click Save.

This saves the complete Gmail conversation as a single PDF file.

Method3: How to Save Gmail Emails as PDF on Android

You can save a Gmail message as a PDF directly from the Gmail app:

1. Open the Gmail app and select the email.
2. Tap the three-dot (⋮) menu.
3. Select Print.
4. Choose Save as PDF from the printer options.
5. Select a location and tap Save.

Method4: How to Save Gmail Emails as PDF on iPhone or iPad

On iPhone or iPad, you can use the iOS print options to create a PDF:

1. Open the Gmail app and open the required email.
2. Tap the three-dot menu and select Print.
3. In the print preview, use the Share option.
4. Select Save to Files or another preferred app.
5. Choose the location and save the PDF.

Limitation of Manual Methods

The most frequent limitation faced by many individuals is that it is a time-consuming process.

• This process does not maintain the folder hierarchy during the process.
• You cannot convert more than one email at a time into PDF.
• You will not get the choice to remove or keep the attachment.

Now, to cope up with these limitations, you can use the given automated solution. It is an expert-recommended solution to save Gmail Email to PDF.

Method5: Use Professional tool to Backup Gmail Emails in Bulk as PDF

Regain Gmail Backup Software is the best software to back up/migrate Gmail Email to PDF. You can even convert calendars, contacts, and attachments. This utility will also help to back up your PDF files separately. Further, you even get a facility to save Gmail Email to PDF without hampering its data quality. This tool will make sure that it maintains the utmost data hierarchy. To know the steps to Save Gmail email to PDF, you can follow the given steps.

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1. Firstly, install and launch the Regain Gmail Backup and Migration Software on your computer.
2. Next, enter the Gmail email address and the password of the required Gmail account.
3. Now, choose the folders/subfolders that you want to save as PDF.
4. In the following wizard click on Backup option and Select Save as PDF tap Next.
5. Finally, the backup process will start and you will be able to access the files in your local drive after the completion of the process.

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Conclusion

In this article, we have discussed how you can save Gmail Email to PDF, the reason to backup the emails as PDF, and the solutions for this conversion process. We have covered a manual and a professional solution for the same. However, the manual method has various limitations, so in order to cope up with those limitations, our experts have recommended a top-notch solution to save Gmail email to PDF.

Frequently Asked Questions

Q1: Can I save a Gmail email as PDF?

Yes. Open the email in Gmail, click More → Print, and select Save as PDF from the print dialog. Gmail also lets you print an entire conversation.

Q2: How do I save an entire Gmail conversation as PDF?

Open the conversation, click Print all, and choose Save as PDF as the printer destination.

Q3: Can I save Gmail emails as PDF on Android?

Yes. Open the email in the Gmail app, tap More → Print, and select the PDF-saving option available on your device.

Q4: Can I save multiple Gmail emails as PDF at once?

Gmail’s built-in Print option is mainly suitable for individual emails or conversations. For large numbers of emails, a dedicated backup tool such as Regain Gmail Backup Tool can automate bulk export to PDF and other formats.

Q5: Can I save Gmail attachments with the email as PDF?

The Gmail Print option primarily prints the email content. Attachments can generally be downloaded separately.

Q6: Can I backup Gmail emails to PDF?

Yes. For a few emails, Gmail’s Print option is sufficient. For large-scale Gmail backup, Regain Gmail Email Backup Tool can save selected mailbox data to PDF, PST, MBOX, EML, and other formats.

Q7: Can I save Gmail emails as PDF without printing?

Yes. You don’t need a physical printer. Use Gmail’s Print option and select Save as PDF as the destination.

Q8: Can I download Gmail emails in their original format?

Yes. Gmail allows you to download an individual email as an EML file using More → Download message.

Q9: Is Google Takeout suitable for Gmail to PDF conversion?

No. Google Takeout can export Gmail messages, attachments, and other mailbox data, but it isn’t designed to directly convert emails into PDF files.

Q10: Which tool is best for bulk Gmail to PDF conversion?

For a large Gmail mailbox, Regain Gmail Backup Tool provides a convenient way to select mailbox folders and export emails to PDF and other formats instead of saving messages individually.