The Ultimate Guide to Importing Outlook Emails to Gmail

Updated On - December 20, 2023 by Nasir Khan | Reading Time: 6 minutes

Undoubtedly, Outlook is one of the most prominent and well-known email clients. Outlook now has 400 million active users worldwide, but since the release of Gmail, it is slowly obsoleting, and users are frequently moving towards Gmail. If you also want to import Outlook emails to Gmail mailboxes, then you’re on the right blog.

This write-up will give you a detailed step-by-step process and a few Gmail characteristics due to which users are moving from Outlook to Gmail.

Why Should you choose Gmail over Outlook?

There is nothing wrong with Outlook, but Gmail offers more than that at less cost. Also, nowadays, newbies rarely know about Outlook; for them, email means Gmail, like every businessperson scrolls through their Gmail mailbox once a day. Below I’ve compared Gmail and Outlook so you can get an idea about why Gmail is ahead of Outlook.

Gmail vs Outlook – Detailed Comparison

Comparison Criteria Gmail Outlook
Interface I’ve used both Outlook and Gmail for a long time now, and honestly, the Gmail interface is streamlined compared to Outlook. It uses labels to organize emails in your mailboxes. Outlook’s interface can be pretty complicated for newbies, and it will take a few times to get comfortable with this. Also, Outlook offers all folders on the left pane from where you can access them.
We all know what Gmail is and what features it offers. However, in some places, Gmail is far behind Outlook, such as Outlook’s Archive mail feature. Outlook is a feature-rich email client. Several advanced options are embedded in Outlook, such as customized email templates, clean-up options to eliminate duplicate emails, etc.
Pricing Gmail is a part of the G suite, and you can also purchase it as a standalone application. Pricing is also the main reason behind Gmail’s preference. Even many Gmail users use it for free, and truly Gmail offers a lot for free. Its basic plan starts from $6 per user, the business plan is $12, and the enterprise plan is $25. Outlook now comes as a part of the Microsoft suite, and you can’t purchase it as a standalone application. Due to the merged plans, Outlook’s cost is higher compared to Gmail. Outlook desktop plan costs $129, and if you purchase it with Office 365, it will cost you $12.50 per user/month.
Gmail has a two-step verification process. Transport Layer Security (TLS) automatically encrypts emails sent through Gmail while they are in transit, as long as the email account that receives the email also supports TLS. Also, Gmail offers Log out from all session option using which you can Log out of your Gmail account from all logged-in devices simultaneously. Both the desktop version of Outlook and the Microsoft 365 version have the option to encrypt emails, but users must choose that option before sending an email. There is no option to sign out of your account from other devices.


App integration There are a lot of useful Gmail extensions that can be added to the Chrome browser. For example, Gmelius is a tool for teams to work together on their inboxes. Boomerang and Giphy are two other extensions that can be added. There are also add-ons, like Slack, Zoom, and Evernote, that can be added right to Gmail. The Outlook calls the parts that let apps work together “connectors.” Connectors are available for Asana, Trello, GitHub, and more. Grammarly, Boomerang, and Evernote are all add-ons that can be used with Outlook. But there are no connectors for Outlook on the web.

So, it is the comparison between Gmail and Outlook, and if you ask me to choose a winner, I’ll say it’s Gmail. Now let’s get back to our topic, which is how to import Outlook emails to Gmail.

Ways to Import Outlook emails to Gmail mailboxes

Google offers a utility allowing users to import their Outlook emails (PST files) to Gmail mailboxes. Here I am talking about Google workspace migration for Microsoft Outlook (aka GWMMO tool).

Basically, this tool allows users to import PST files to Gmail mailboxes. Below is the step-by-step process of this way.

Import Outlook emails to Gmail mailboxes with the GWMMO tool

  1. Firstly, download the GWMMO tool into your system.
  2. Now open it and enter the Gmail address in which you want to import Outlook emails. After that, click Continue.1
  3. In the following wizard, allow the required permissions to continue with the process.2
  4. Now choose the PST file you want to import into Gmail mailboxes and choose whether to migrate all data or only migrate new data.3
  5. Choose the data you want to migrate into Gmail and click on the Migrate button.4
  6. Now the GWMMO tool will start to import Outlook emails to Gmail mailboxes.

So, it is a free way to import PST files to Gmail mailboxes, but it has a few drawbacks and limitations.

The GWMMO tool only allows importing Outlook emails into a single Gmail mailbox at a time. Also, this approach is not capable of importing all your Outlook emails and it doesn’t work with Windows11 and Outlook 2019.

For a fast and complete import of Outlook emails to Gmail mailboxes, you’re suggested to use an automated tool such as Regain PST converter tool.

An Alternative Solution to import Outlook emails to Gmail

Outlook is mainly used by businesspersons, and as we all know, in businesses, nothing is more important than data. That’s why we suggest using an automated and reliable tool to import Outlook emails into Gmail mailboxes.

Free Download100% Secure Buy NowPrice: $39

Regain PST converter is the first choice of businesspersons to import PST files to Gmail mailboxes. The software offers several advanced features to import every bit of Outlook emails, including attachments. It is eliminates the risk of data loss, and even newbies can move their Outlook emails to Gmail mailboxes. So, Lets mention the process to understand how easy the tool makes the Outlook emails import process easy.

Note: Install the free Outlook PST converter and evaluate the process.

How to import Outlook emails to Gmail in simple steps?

  • Open the Regain PST Converter tool in your system.1
  • Add Outlook PST files to import into Gmail.2
  • Select the PST files folder and click Cloud Migration.3
  • From the dropdown, click Gmail/G suite and enter cred.Import PST to Gmail
  • Now, the software will start the Outlook import process.

These are the five simple steps that you need to follow to import Outlook files into Gmail mailboxes. You don’t even need any technical expertise to use this software and move into Gmail from Outlook.

Final Thoughts

If you have been using Outlook for a while, you might have amassed a large amount of data in Outlook. Now you realized that Outlook is a very limiting and non-intuitive software. That’s where the Regain PST converter tool comes in. It can import your entire outlook data into Gmail, an excellent alternative to Outlook. It is easy to use, has great features and is very intuitive. We hope you enjoyed this article on how to import Outlook emails to Gmail. You can contact us anytime if you have any questions or concerns about the Regain PST converter tool.

Frequently Asked Questions

Ques1. Why do the users prefer Gmail over Outlook?
Ans. Gmail offers a better user interface with many advanced features which makes it really easy for the users to stay connected at very affordable prices.

Ques2. Which tool helps to import Outlook files to Gmail?
Ans. The GWMMO tool can be very helpful in importing MS Outlook files to Gmail. Users need to install this setup on your system for using this.

Ques3. How do I add my Outlook email to Gmail?
Ans. In the top right, tap your profile picture. Tap Add another account. Choose the type of account you want to add. This is the easiest way to add.

Ques4. Why can’t I add Outlook to Gmail?
Ans. If you are facing this issue, then you will have to check your internet connectivity as soon as possible because they may be responsible for the failed connection.

Author: Nasir Khan

I am Nasir Khan from India, working as a Content Developer in Regain Software. Here I am writing about our products and their updates. And writing some free solutions from converting emails or Cloud Migration process. We have tools like Email Converter, Emails backup and Cloud migration.

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