Last Updated on November 4, 2020 by admin
Outlook for Mac stores all its mailbox items in OLM file format, which Outlook for Windows does not support. Therefore, it is not possible for users to open an Outlook for Mac (OLM) file into Windows Outlook. If users want to move their entire mailbox data from Outlook for Mac to Windows Outlook, then they must need to export Mac emails to PST file format.
After receiving the many user inquiries about the best possible solution to Export Mac Outlook Emails to PST, we began our research. After analyzing various sites and trying many programs, what we find will definitely help you to find the right solution to export Mac Outlook emails to PST. We found that many experts recommend Regain OLM to PST Converter to export MAC Outlook emails to PST. We tried the software personally many time to check its performance & capability and the results are amazing. This software efficiently and effectively exports the entire MAC mailbox items to PST with no change in mail contents.
There are manual methods also available, which helps users to export MAC Outlook emails to PST. In the next section, we will discuss about both manual and automated approach to provide you best possible solution to export Mac Outlook emails to PST (Outlook).
However, manually exporting MAC Outlook emails to PST is not an easy task and requires more time and resources. You can also experience data inconsistencies, login errors, and issues with missing attachments. In addition, there is the possibility of data corruption and loss.
If you want to avoid these problems of manually exporting Mac Outlook email to PST, then you need to try a tool to export Mac Outlook email to PST such as: “Regain OLM to PST Converter” tool. The software safely export Mac Outlook emails to PST with just a few clicks, keeping the original tree structure, attachments and other email elements intact.
Top Methods to Export MAC Outlook emails to PST- Manual and Automated
Method 1: Export OLM to PST using IMAP Gmail account
We have arranged this complete method into four different phases for the better understanding of our users. Carefully follow these phases to successfully export Mac Outlook emails to PST:
Phase1: Setting up IMAP Email Account
With two easy steps to set up or create an IMAP account. Gmail is the best tool for creating an IMAP mail account. Start the process by creating an account in Gmail. After creating an account, do a simple login by following these steps:
Step 1: Navigate to the top right side and click the Gear button. Select Settings from the drop-down list.
Step 2: On the Settings page, go to the Forwarding and POP / IMAP tab and check your IMAP status. If it’s disabled, enable it. Save the changes by clicking the Save Changes button.
When you have completed these steps, you will be able to create an IMAP account. Now you need to set up Outlook Mac with IMAP mail account.
Phase 2: Setup Outlook Mac with IMAP Account
Step 1: Open Mac Outlook on your system; go to Tools and select Accounts from the drop-down list.
Step 2: Here, select the Email from the Accounts window.
Step 3: Now click on the Add Account button by entering your account details. (Here, you can Uncheck the Configure automatically option if you want to configure manually)
Step 4: These steps will successfully add the IMAP email account and you will be able to view your IMAP email account from the Mail tab.
Phase 3: Synchronize IMAP Account with Mac Outlook.
Now you have to create a Gmail label in order to synchronize IMAP Account with the Mac Outlook. For this you can use these steps:
Stage 1: Login Gmail account and Click in settings button.
Stage 2: On Settings page, Click on Labels tab in the top bar and click Create New Label button.
Stage 3: In New Label dialog box, add a name to the label and click on Create.
Stage 4: After following these steps, switch to your Mac Outlook and update the IMAP mailbox. Complete the task by clicking the Send / Receive button.
Phase 4: Move Mac Outlook Emails to IMAP Mailbox Folder.
This is the most critical stage, which includes moving of all your Mac Outlook OLM emails and other mailbox data to IMAP mailbox on Outlook for Mac application. You can follow the steps given below in order to achieve this:
Step 1: Start Mac Outlook on your system. Now select the files that you want to move and copy to the folder.
Step 2: Now provide the IMAP folder name and copy it. Do that again for multiple files transfer.
Step 3: Now you need to update the Mac Outlook IMAP folder by clicking the Send/Receive button. Or update the folder in Gmail.
Now you can view the synchronized mailbox data in the IMAP mailbox folder. Now you can easily move the mailbox data from IMAP mailbox folder to Windows Outlook. Set up the same IMAP mail account in Windows Outlook and copy the data from your IMAP mailbox folder to your Windows Outlook inbox.
Method 2: Copy Outlook emails and other data from Mac to Windows:
This is a workaround to export MAC Outlook emails to PST manually. In this method, you need to first export Mac Outlook emails to EML file doing drag and drop the emails to any local folder and then import EML file to Outlook Windows. You can follow this step by step procedure to achieve this:
- Open the Outlook application on your Mac system and select the emails from various mailboxes that you want to move to Windows Outlook.
- Now drag and drop all the selected emails into any folder on your Mac system.
- These saved emails are an EML file and now you are require to move the EML file to the Windows PC using an external drive or other method.
- Now you need to open Outlook application and create a new folder in Outlook Windows.
- After that move all the EML file from Mac Outlook to new folder that you created in Outlook for Windows.
After the completion of this process, open Import/Export Wizard in Outlook for Windows to export all the folders with copied EML emails to PST format.
Method 3: Sync Mac and Windows Outlook mailboxes:
Sign in to Outlook for Windows with the same account that you use in Outlook for Mac. After signing in, all Outlook email from Mac is automatically synchronized from the mailbox server with Windows Outlook.
After synchronization, you can access your email in Outlook on Windows and also export it to a PST file using the import / export wizard. Then you can import this PST file into another Outlook account.
Manual Method Limitations
Users can use these manual methods to export MAC Outlook emails to PST. However, be aware that these manual methods have some limitations that can lead to critical issues while performing the conversion process to export Mac Outlook emails to PST file format. Some of the limitations are listed below. It will be very beneficial for the users if they well aware of these before choosing the manual solution for this task.
- Manual way takes lots of time for processing the conversion task as it has very lengthy process.
- When you export large sized Mac Outlook (OLM) files to PST Mailbox, it takes a lot of time to complete.
- A non-technical user may get stuck while implementing any step; therefore users require technical knowledge to perform the task manually.
- There is high risk of file corruption and data can be lost without any formal warning.
- This manual process fails to work for corrupted Mac Outlook (OLM) files data.
These are just some of the problems that you may encounter with manual process to export MAC Outlook email to PST. You can avoid this entire hectic dilemma by considering an automated tool.
Regain OLM to PST Converter – Best Software to Export MAC Outlook Emails to PST
You can use third party Regain OLM to PST Converter tool, which is capable enough to export MAC Outlook emails to PST in easy and efficient way. Some important features of this OLM to PST Converter are listed below:
- Batch Export Mac Outlook emails to PST – this software facilitates users to export Mac Outlook emails to PST format for Outlook in batch mode and hence saves a lot of crucial efforts of users.
- Export Mac Outlook emails to Outlook 2019, 2016 – If you want to transfer data from Mac Outlook to Outlook Windows, then this conversion utility supports to export Mac Outlook emails to Outlook 2019, 2016, 2013, 2010, and its below versions too.
- Retains email properties of Mac Outlook OLM files – During the process to export Mac Outlook emails to PST, the tool preserves the email properties such as Subject, Date, From, CC, To, BCC, hyperlinks, embedded attachments, etc.
- Preview Mac Outlook data before conversion – the software provides users a preview option to view emails and attachments before starting the process to export Mac Outlook emails to PST.
- Multiple file saving options available – using this advance software users can easily export their Mac Outlook emails to PST, MBOX, EML, MSG, EMLX, vCal, vCard format and not only this users can also migrate their Mac data directly to Office 365 & Live Exchange Server.
- No limits to export MAC Outlook emails to PST – The software does not impose any limits on Mac Outlook file size, it permits users to export any size of Mac Outlook OLM files to Outlook PST without any interruptions.
- Trial Version available – Users can Export MAC Outlook emails to PST including Emails, Tasks, Calendar, Contacts, journals, attachments, and many more without paying any cost.
Working Steps to Export MAC Outlook emails to PST:
Step 1: Download and Install Regain OLM to PST Converter in your system.
Step 2: Browse and Add Mac OLM files for Scanning.
Step 3: Now, select the Mac OLM file that you want to export in PST format.
Step 4: Now software will scan all OLM file data selected for conversion. Wait a while for the scanning to complete.
Step 5: Preview of all OLM files appear with checkboxes. Tick required OLM mailbox items to export them selectively.
Step 6: Next select PST in Select Saving Option and other options like destination location.
Step 7: All your selected Mac Outlook OLM messages will be successfully saved in Outlook PST.
The free manual method is fine for exporting MAC Outlook emails to PST, but it has certain risks also. So as an IT expert I would recommend users to use an professional tool for better conversion results. This tool will take away all your problems related to export MAC Outlook emails to PST file. I hope this blog will be helpful for you to Export MAC Outlook emails to PST by following above methods.