How to Convert PST Data to MBOX Files?

In this days, there are many email and email handling software that offer users to work with any email client, if we talk about them, it is impossible not to have heard of Outlook – it is one of the most popular and especially preferred email clients for Windows . And Outlook is the best email client for businesses, corporate, organizations, individuals who manage more than 1000 emails a day. Although MS Outlook is also a version for the Mac platform, it is not very popular among Mac users.

Reasons Why You Need to Convert PST to MBOX

Let’s focus on the most common reasons why many users want to convert Outlook PST files to MBOX file format that is supported by various email clients including Thunderbird, Spice Bird, Eudora, Apple Mail, etc. Here we have mentioned a few reasons below, so after reading all these reasons, you will know very well why users need MS Outlook to MBOX conversion.

  • In the long run, MS Outlook proves to be very expensive for many general users, as it becomes necessary for users to purchase a licensed version of MS Office after a certain period of time. You can download MS Outlook and sign up during the trial period to evaluate the product, but after that you will need to purchase a license for it. Therefore many users wants shift from MS Outlook to MBOX supported email client for free. Desktop email clients, which are available both open source and online for free, are preferred by single users.
  • PST files in MS Outlook can be corrupted and inaccessible. When we talk about Microsoft products, we do not find any native method of resolving file loss or corruption issues in it and PST only works on Outlook. Thus, if the file is corrupted once, then in this situation we may be stuck for a long time.
  • Outlook users must have Windows OS enabled, and MBOX files can be accessed on any OS. For example, Windows, MacOS, Linux, etc.

Now definitely you are clear that why and when users might need the conversion of Outlook PST file to MBOX file format, and I hope you also came to know the main differentiation between the two file formats. Now we come to the next topic how can you convert a PST file to MBOX?

You will find many manual as well as third party tools online to carry out the conversion of Outlook PST to MBOX (Mozilla Thunderbird) file. But, for reliable and safe conversion we recommend using Regain PST to MBOX Converter, an all in one solution to handle all kinds of issues or needs related to Outlook PST data file.

This tool is specially designed with advance algorithm that efficiently scans and converts your Outlook PST file. also the software is very competent as it allows you to switch PST to MBOX and you can transfer all of the mail data into other email clients like Spicebird, Thunderbird, etc. into MBOX format. Now, here we will show you the working procedure of this Regain PST to MBOX Converter, by following which you will be able to convert Outlook PST to MBOX file format without facing any technical issues.

Following are Steps to Convert Outlook Emails to MBOX format:-

PST to MBOX Converter tool

  • Here, browse and select the file that you wish to convert and click “Open,“

Select Outlook PST File for Conversion

  • After the conversion completes, you will see the file folders. Click any folder to preview its email / item.

Show Preview of Emails before PST to MBOX Conversion

  • Now, select the destination location where you want to save the MBOX file. Click “Save Now” option to complete the process,
  • Here you can also merge your entire converted folders items in a single MBOX file, if you wish

Select the destination location to save converted MBOX file

  • Finally, you will get a notification on your screen displaying “saving” process has been completed.

Successfully Convert PST file to MBOX format

How to extract attachments, contacts, calendars, & email addresses from OST?

As we all know, an OST file is a data storage file used to store offline data in an Outlook profile on users’ local device. It is also known as the Offline Storage Table, which contains complete Outlook data such as email, contacts, calendar, logs, tasks, and more. At one time or another, it generally happens with Exchange users that they need to extract data or export it from OST file via Microsoft Outlook. This can easily be done with the MS Outlook Import / Export feature, but for this. Outlook should be connected to the Exchange server and it should be accessible.  In this blog you have been told about a paid third party tool, which can help you to extract emails, attachments, contacts, calendars etc. from OST files, even when the file is orphaned or corrupt. However, it also works when Outlook is not connected to the Exchange server.

Extract Email Address, Contacts, Calendars, and Attachments of OST files

Download one of the simplest and fast solution named Regain OST Recovery Tool which is quality tested solution to easily extract data from OST files without any Outlook and Exchange Server connectivity. Because of its easy interface the data extraction from OST files become very easy for any kind of users. Let us see which items are extracted by the software and in which formats.

Extract OST contacts to VCF/MSG → This program loads single OST or multiple OST files simultaneously to extract all contacts with details such as name, email address, pictures, mobile number, etc.

Extract OST calendars to ICS/MSG → Calendar migration from OST file to PST, EML, MSG, MBOX, HTML, ICS, VCARD format can be done using this application, including all calendar details such as – scheduled assignment, appointments, meeting, etc.

Extract OST Attachments → Attachments can be easily obtained via OST file. Users can easily select OST folders and extract attachments of the desired files according to their requirements.

Extract OST email addresses → This software allows users to extract email addresses from an OST file. Users can extract email addresses such as From, Subject, To, Bcc, etc. seamlessly without any problems

Steps to Extract OST data items – attachments, contacts, calendars, & email addresses

  • Install the Regain OST Recovery Software on your Windows System
  • Browse and choose a single or multiple OST Data file
  • Select the items to extract – email address, attachments, contacts, etc. for scanning
  • After Scanning Software generate a Preview of selected OST Emails items
  • Now Select the File Format in which you wish to save your extracted OST email items
  • Select the Destination location to Save extracted OST file
  • Now Software Start Saving

How to extract items from OST file using manual solution?

If you choose manual trick to extract your calendars, contacts, email addresses, and attachments from Outlook OST file, then it is mandatory for you to install MS Outlook and connect it with your Exchange Server.

Process to Extract Calendars from OST file

  • First of all you need to Open MS Outlook
  • Click on File menu → Open & Export → Import/Export
  • Now choose Outlook data file & then select Calendars from OST file
  • Now enter the destination path as per your choice to save the files
  • Finally hit the Finish button.

Process to Export OST email addresses data

  • Open MS Outlook; go to File and then select options
  • Select the Advanced option and then click on Export option
  • Now select Export to a file option
  • Now you need to choose Outlook data file
  • Select email folder, here you can also include sub folders as well
  • Use the browse button to choose the path where you want to save the email addresses

Process to extract OST contacts to VCF

  • Open MS Outlook and move to the “File” menu
  • Now you need to select the desired contacts
  • After that again go to the “file” menu and click on “Save As” option
  • Now you need to “name the file” and choose VCF under “Save as Type”

Process to extract attachments from OST file

Users can open Outlook and can extract attachments from OST emails one by one. Other then that, no method is available to extract attachments of OST email messages.

Shortcoming with Manual Solutions

There are few more shortcomings that users may face with the manual solutions-

  • Contacts from OST file to VCF can be exported easily. But there is no other manual method is available that can convert your multiple contacts from OST file to vCard format quickly.
  • Manual solution is very time consuming and has long procedure to extract attachments from every OST emails.
  • In manual solution, there is no surety of safety of data when you extract the items from OST files

That’s  the reason why most of the users want to opt a professional tool that only take few steps to extract your valuable calendars, contacts, attachments, and email addresses from OST files. This software is 100% safe and secured in terms of providing accurate results. You can check the functionality of this software by using its trial version that comes absolutely free of cost.

How to Merge Multiple Outlook PST Files?

There are plenty of Outlook users, and many are using email client since it was first released. Nowadays it becomes the first choice of the individual as well as organizations as it is the most famous email client in the globe. Many users prefer to store their files data in various Outlook accounts. But when several PST files are lying down, it becomes very hard for the users to manage the PST file properly. Therefore, in this blog we are going to show you how you can merge your Outlook PST files in a accurate way. Here our main focus will be on merging the files and move all data to one file without damaging or losing PST files data.

So the right solution to these issues would be one PST, a file, with all your important data. In addition, there are several other reasons to combine Outlook PST files. But the question arises as to how to combine all PST data files into a single Outlook PST file. In this article we are going to give you a selection of multiple methods of merging Microsoft Outlook PST files and move all the redistributed data to one file, but without this you will damage or not lose the PST file data.

Why Merging PSTs?

Before we move on to the methods of merging PST files, find out why it is important to merge multiple PST files into a single one. Every user has different purpose behind merging Outlook PST files, but there are several common reasons why users want to merge or combine their multiple PST into a single file. Thus, we refer to situations where merging PSTs would be the best possible solution for the users.

  • You may need to merge PSTs when merging an old account.
  • Combining PSTs is the best option when it comes to backing up your files
  • If you are looking to merge your social, personal or work related accounts, merging is the best solution.
  • When you switch to another service, say an exchange, then the merger may be helpful.
  • When you receive files from a team, family member, organization, or any other group, uniting is the easiest way to manage this data on one PST file.

Now we’ll look at why merging is considered a better option in many scenarios. Sometimes, managing PST files can be very difficult. And the only solution to these issues is that you need to attach your entire data from different files to one PST file. And the biggest problem arises, how do we do that? There are two ways to merge your PST file data; You can do this manually or using a third-party tool. It is up to you which option to choose. There is a high chance that users will be confused, which is the worst situation for them because it can cause them a lot of damage or data loss. With that in mind, we’ve taken all of these issues into account as we’ve created this blog so that users can safely merge their Outlook PST files into single one with their integrity.

Merge PST Data Files Manually

The manual method is not clear-cut; it is a two-step process. Follow the steps to merge your multiple PST file data into single PST file.

Step 1: Create a New Outlook PST File

  1. First of all you need to Open Outlook, and after that select the Home tab.
  2. Then click New Items → More Items → Outlook Data File
  3. Here browse the path to save the file, give it a name, and click ‘OK’.

Now your New Outlook PST file is created successfully

Step 2: Import Outlook Data to New PST file

At this point, the data in the existing PST files will be transferred to the new file created in step 1.

  1. Open MS Outlook, and then go to ‘File’ → ‘Open’ → ‘Import’ option.
  2. The ‘Import/Export’ wizard opens up next.
  3. Select ‘Import from another program or file’ option and then click ‘Next’.
  4. Select ‘Outlook Data file (.pst)’ to import that files type and click ‘Next’.
  5. Click on the ‘Browse’ button to select the PST data file for importing and click ‘Next’.

Note: Select the options as per your need (shown in the screenshot above).

  1. Choose the folder that you need to import into the new PST data file.

Note: checkmark on sub-folder in case of partial selection of folder.

  1. At last just click on the Finish button.

By following the above steps, you are now able to easily merge multiple PST files in Outlook 2019/2016/2013/2010/2007 and 2003. You can repeat the same steps if you have too many PST files that you want to merge them. Now, we will discuss instant techniques to easily merge PST files into an Outlook PST file.

Merge Outlook PST Files Instantly

Merging PST files seems a bit complex in a manual way, because in manual method you have to follow a lot of steps with full attention; because not doing so increases the chances of loss of your data or may damage your files data, which can affect your workflow and cost precious time & money. Therefore, if you want to save your precious time and money, without causing any harm to data. You really need to use a professional method to accomplish this task. Regain PST Merger tool is an incredible solution to merge or combine multiple Outlook PST files into a single PST file with no file size issues. It keeps your data away from the dangers of corruption or data loss.

Manual Guide to Split PST in Outlook 2019, 2016, 2013, 2010, 2007

When the PST file size exceeds the maximum file size limit, it can lead to data loss or damage of files in adverse circumstances. The larger the PST size, the greater the concern for Outlook users. So you have to use some methods to control Outlook PST file size and space on your system. Nowadays, PST files are more vulnerable to corruption as they operate in Unicode format and larger PST size can also affect the performance of Outlook.

In this blog we are going to discuss all the possible ways to divide a large PST file into many small and manageable PST files. The solution we are going to adopt to do this task can often be used in all versions of MS Outlook.

Why You Need Splitting Large PST File?

If you see, you will find various reasons for splitting large PST files, out of which we have mentioned some common reasons below:

  • When the size of your PST file becomes large, the operation and speed of your MS Outlook starts to slow down.
  • Users refuse to store data items in PST file folders if the PST file is not allocated to the space, or it is left with very limited repositories.
  • A large PST file, when exceeding its allowable limit, makes PST file data inaccessible to users.

Manual Techniques to Split Oversized PST File

Microsoft does not provide an inbuilt tool to split large sized PST files. Therefore, we have identified several methods that can be used manually to make it possible for us to break huge PST files in Outlook 2019, 2016 and other versions as well.

  1. Reduce PST Size with Import/Export Process
  2. Use Move to Folder Option for Managing Large PST File
  3. Use Archive Wizard for Reducing PST File Size

Method 1: Reducing PST Size with Import/Export Process

The Import / Export Wizard is not only used to move data files to MS Outlook, but it is also used to split PST files in MS Outlook.

Split the complete PST files by following these given directions:

Step 1: Launch MS Outlook, click à ‘File’ à ‘Account Settings’  àAccount Settings’ Manual Guide to Split PST File

Step 2: Now a dialog box will appear; Click ‘Add’ button under ‘Data Files’ tab. Tips to Split PST file Manually

Step 3: Again a new dialog box will open; enter name and type as ‘Outlook data file (.pst)’ and click à ‘OK’ to create a new PST. Split Oversize PST file in a Manual way

Step 4: You can view this newly created PST file under Data Files

Step 5: Now, click ‘File’ à ‘Open & Export’ à ‘Import/Export’ Steps by step guide to split Outlook PST file

Step 6: Now go to the ‘Import and Export Wizard’ and select ‘Export a File’. After that click ‘Next’ button Easiest way to split pst file manually

Step 7: Now in this ‘Export File’ window; you are required to choose ‘Outlook Data File (.pst)’ and then click ‘Next’ to move further. Step by step guide to split pst file

Step 8: Select Folders for Export and check the Enable Subfolders option if you want to export subfolders. Split Outlook PST file Manually without any data loss

Step 9: Now, let’s take a look at the storage location of the exported file and select the options to prevent the exported duplicate item from being exported. And, click Finish Manual Guide to Split PST into small PST files

Step 10: Set a password for creating a password for PST file or just cancel it by pressing on the cancel option.

Method 2: Use Move to Folder Option for Managing Large PST File

Let us try another method for splitting over-sized PST files with the use of this Move to the Folder option. Follow these step by step procedures that we have mentioned below:

Step 1: Open Outlook, go to the File and click à Account Settings à Account Settings. Steps to perform Split pst file into small pst files

Step 2: A dialog box will open; click the ‘Outlook Data Files’ option and select the oversized PST file that needed to be split and click on ‘OK’ option. Step by step guide to split or divide oversize pst file

Step 3: Move to home page and open your Outlook profile with the default PST file and select the items you want to move to the new PST file you created in Step 2.

Step 4: now you need to click the ‘Move’ button from the ribbon and select ‘Copy to Folder’ option. Tips to Split PST file easily

Step 5: Select all data from the default PST file so that it can be moved to new one. Step by step manual guide to Split Outlook PST file into small PST files

Step 6: You can delete the copied items from the default PST file to reduce its size.

Method 3: Use Archive Wizard for Reducing PST File Size

You can also follow the mentioned procedure of this Archive Wizard for reducing the size of your PST file in Outlook:

Step 1: open MS Outlook and go to the ‘File’ à click on ‘Info’ à ‘Tools’ à ‘Clean up Old Items’ Free solution to split Outlook PST file

Step 2: now select ‘Archive this folder and all subfolder’ as shown below in the screenshot; choose a date to Archive older items and click ‘Browse’ to save the Archive file to the desired location and after that click ‘OK’ button. Manual tips to Split PST file easily

With the help of these methods, you can save large PST file issues by reducing its size and saving the old data items in the desired location in Outlook and so that you can use them when needed.

Limitations of Using Manual Techniques for Splitting PST File:

We recommend the user to always try a professional tool to split a large PST file, as there are various reasons behind not using manual techniques. To know these reasons in better way, you can look at some of the limitations of manual methods that we have mentioned below:

  • It consume lots of time of users while performing the splitting process.
  • Lots of technical expertise is needed to execute its complex process
  • Chances of PST data corruption is also high in this manual methods
  • It does not provide any guarantee of data security and integrity

Best Technique to Split PST File without Outlook:

A manual way to split large-scale PST file works brilliantly and helps users prevent corruption and bug fixes. But, if any user wants to perform the splitting if their large files quickly and that too without the installation of Outlook in the system, then a third-party tool is best choice for the user. There are plenty of tools available on the market, but what I recommend is Regain PST File Splitter as it is also trusted by IT experts.

This Split PST File utility has all the properties of professional desires that work very quickly on any size of PST file and splits files 100% accuracy without losing data. You can easily use this tool to split files data items in Outlook 2019/2016/2013/2010 and other versions too.

Follow the steps given below to split a bulky PST file:

Step 1: First of all, Run Regain PST Splitter Software Regain Outlook PST Splitter Software

Step 2: Select PST file for Scanning Browse and Select PST file for Splitting

Step 3: Select the given option to Split PST file Split PST file without any data loss

Step 4: Choose the Destination location to save Split PST files Use Regain PST Splitter tool to split or divide oversize outlook pst file

Step 5: Click Next to Complete the Process. Perform Split PST file operation manually

Step 6: finally your selected PST file is successfully spitted into multiple small PST files, now just click ‘Finish’ to end the process. Successfully Split PST file Manually

Final Words:

As we mentioned, MS Outlook has several techniques for splitting large PST files that exceed the allowable storage limit or that reach the maximum storage size limit. Therefore, keeping in mind your comfort and convenience, we have discussed about both manual and automated solutions in this blog in detail. As you can see, manual methods are not a direct way to split PST files; they are just temporary solutions, while the professional tool method is the best option without interrupting the PST file.

How to Migrate or Transfer Outlook Emails to Office 365 Account

Migrating personal or professional e-mail to the office 365 from any e-mail client, allows you to access e-mail from any device connected to the Internet. Office 365 also has many services that enhance the productivity of your email. Because MS Outlook is the main email client, so most of you will have to migrate your email from MS Outlook Mailbox to Office 365 account.

Outlook has an Export / Import option where you can export your email to an external PST file. Later, you can import the PST file into Outlook again with Office 365 account.

Following are the reasons that push you to export Outlook Emails to Office 365 account.

1. Conversion of emails accounts

When you use an email like yahoo (test…@yahoo.com), AOL (test…@aol.com) and you want to change a new email account like test…@contoso.com.
Although you can create a new test in the …@contoso.com Outlook app, it will not have an email from the old account.

2. Change of PC to PC

When you change your computer from old to new, you need to reinstall Outlook. In this case, you want your old e-mails as well. So you need to export your email to the PST file and import the PST file to that new computer.

3. Periodic Backups

Large inbox backups reduce the size of the entire mailbox, and period backups increase data security. After downloading the backup of the data in the PST file, you need to save the file to any external location, such as another computer or USB drive.

The Outlook Migration Process requires you to move your email to an external PST file and import the PST file into another Outlook program that has an Office 365 account.

Export Outlook Emails to PST

  1. First go to the top of your Outlook ribbon, and click File.
  2. Choose Open & Export>>>Import/Export.
  3. In “Import and Export Wizard” choose ‘Export to a file’ option and Click Next.
  4. Select the Outlook Data File (PST) and click Next.
  1. Select an email account to export. Make sure you check ‘Include Subfolders’ to get everything out of the account. Select Contacts, Calendar, Boxes, Magazine, and click Next
  2. Click the Browse button to select the location of the PST file where the file will be saved. Click the ‘OK’ button to proceed further.
  3. If you want to export data to an existing PST file, then click Options and specify what to do when exporting data already exist in the file.
  4. After that just Click Finish.
  5. The Outlook starts with the export process.

NOTE: When you run the export process at this time, if you choose a password-protected option, it increases the security of your personal PST file, so in most cases you have to choose to place the password in the PST files.

Once you export the mailbox data in PST file, you will still required to go to the Outlook and import the PST file into the Office 365 account mailbox.

Import PST to Outlook

  • Click File tab, click Open & Export, and select Import/Export.
  • Import and Export wizard will appear on the screen.
  • Choose ‘Import from another program or file’, and then click Next.
  • Now choose Outlook Data File (PST) and click Next.
  • Browse the PST file that you had exported earlier, and then under the Options, there are three options –
  1. Replicate duplicates with items imported.
  2. Allow duplicates to be created.
  3. Do not import duplicates.
  • Select the option among the three and click Next.
  • If you specify a password in the PST file, you must enter the password and click OK.
  • Choose the Import items to the same folder in option and select the Microsoft 365 mailbox, Click Finish.
  • Outlook will start importing PST file content into Office 365 mailbox. Later, you can open all the contents of the mailbox.

Final words

When you want to export and import a PST file into the Office 365 mailbox, then you can use this inbuilt Import / Export method that proves to be most appropriate for one mailbox. If you want to migrate multiple mailboxes to the Office 365 account, then you will have to spend a lot of time migrating to each mailbox. Moreover, there is no significant e-mail filtering and exclusion of unwanted emails as well. Thus, if you want to conduct safe and secure migration, then you must go for a professional Regain PST to Office 365 Migration tool with adequate features. This tool embedded with free trial version, which allow user to import first 30 emails per folder at free of cost.