Simplifying The Process: How To Migrate From Zoho Mail To Office 365

Updated On - January 24, 2024 by Armaan |

Reading Time: 5 minutes

Emails are essential to everyone’s life in this world where technology is getting better and better very quickly. Emails are a way for people and businesses worldwide to share information that is important to them. Zoho Mail is one type of email platform that only lets users talk to each other through email. But users need to know how to migrate Zoho mail to Office 365 sometimes. Because Zoho mail can only be used to send and receive emails. But Microsoft Office 365 makes it easy to do more than one thing at a time with advanced features and cloud storage for things like Word documents, etc.

In the next section, we’ll talk about the most reliable ways to move from Zoho to Office 365. It’s not easy to export Zoho mail to an O365 account. It’s a complicated process.

Differences between Zoho Mail and Office 365

Zoho Mail can do more than just send and receive emails. It can also be used as a business collaboration service. Let’s see how Zoho Mail stacks up against Office 365, which has more services and storage space.

Zoho Mail Office 365
Zoho Mail’s main purpose is to make emails, send and receive emails, and keep an eye on the user’s mailbox.


The subscription to Office 365 includes a number of services. Outlook is used for email tasks. OneDrive gives you a lot of cloud storage space. The entire MS Office Suite is here, and many other apps that work differently are also available.
Email monitoring, email archiving, data recovery, shared inboxes, routing, spam blocker, whitelisting, blacklisting, etc., are some of the most important features.


Major features include web development, social networking, online meetings, an eDiscovery centre, blogs, Wikis, a business domain, file sharing, a calendar, project-based mailboxes, voice calls, video calls, PC-to-PC calls, and internal and external file sharing.
Zoho CRM, Projects, Docs, Creator, Asana, Zapier, HubSpot CRM, and Cliq are all ways to integrate. Integration is scattered among different apps like SharePoint, OneNote, Outlook, Word, Excel, OneDrive, Skype for Business, Bookings, StaffHub, and Invoicing
There is customer service by email, phone, and live chat. Email, phone, live chat, and tickets are all ways to get in touch with customer service.

Why is it important to move from Zoho Mail to Office 365?

Zoho is a newer product on the market, so it doesn’t have any ways to find out what customers want. We need to switch to Office 365 because Zoho apps don’t have enough features. It’s not important to switch platforms; it’s just as important to get all your data, like emails, tasks, events, docs files, and so on. Zoho to Office 365 migration helps users get all of their data from Zoho to Office 365. Most users try to copy files from Zoho to Office 365 but can’t.

Related Blog: Export Entire Calendar Items from Office 365

Most important reasons why users need to move Zoho Mail to Office 365

Problems with large files: As the number of emails and other data items in the Zoho system grows, the account takes longer to process. On the other hand, Office 365 has a very advanced internal structure that can handle a large file format with a number of attachments.

The Zoho Book Problems: Zoho Books are used to solve business accounting problems. It has unique features like the ability to calculate GST, which has attracted a lot of clients. However, it’s useless if this app doesn’t work with mail. Office 365 makes it possible for all of its applications to work together.

Zoho’s data management isn’t excellent: It’s not easy to set up events or keep track of contacts. The information on the calendar is never attached to or synced with emails to check the schedule. All of these things are available in Outlook with Office 365. So, moving from Zoho to Office 365 becomes a very important thing to do.

The Complete Guide To Migrating Zoho Mail To Office 365

Most of the time, there are two main ways to move Zoho mail to Office 365.You can either move mailboxes by hand or use tools to make the process easier. Let’s go over the steps needed to move from Zoho to Office 365 manually.

Manual steps to export Zoho mails to Outlook

If you only have a few employees, it’s best to move each user’s Zoho emails to Outlook one by one. Follow these steps to move each mailbox separately.

  • Sign in to Zoho Mail and choose “Import/Export” from the “Settings” menu.
  • Put the items in a folder that is easy to find. Make sure you specify the date range or the whole mailbox, depending on what you need.
  • The items in the Zoho Mail mailbox will be exported in the .eml format, which can be imported into Outlook.

Related Post: How to Migrate Thunderbird Emails to Outlook 365

Steps to Move Emails from Zoho to Outlook for Multiple Users

When many Zoho mailboxes need to be moved at once or when there are a lot of emails, the best thing to do is to import PST files to Office 365. Again, there are two ways to do this.

The PST files are upload to a temporary Azure account with the network upload method. Users move PST files to Office 365 using the SAS (Shared Access Signature) URL, a unique SAS key, and the Azure AzCopy tool.

They can also use the “drive shipping” method, which involves putting all the PST files on a hard drive and sending them to Microsoft. Microsoft will then upload the files to an Azure drive, which can then be used to import the files into Outlook.

Migration from Zoho to Office 365: What the Manual Method Can’t Do

  • The manual method gives you more control over the migration process and doesn’t cost anything. But it has a lot of bad things about it.
  • There is a high chance of losing the data’s integrity, especially regarding attachments.
  • The more data there is, the slower the migration process will be.
  • When built-in filters are use, there is a higher chance of data corruption.

Considering these problems, it might be better to use tools that can do the migration. Each tool is different in terms of its features, how well it works, and how likely it is to be successful.

A Reliable approach to migrate Zoho Mail to Office 365

As you can see, the manual method is lengthy and complicated, making it a walk-on eggshell for novice users. Also, many Microsoft MVPs and professionals trust Regain Zoho Mail Backup tool.

Free Download100% Secure Buy NowPrice: $29

The tool is coded with a highly advanced algorithm that provides a user-oriented GUI so everyone, including non-technocrats, uses it without any hassle and assistance. Its advanced features make this tool the first choice to migrate Zoho Mail to Office 365 mailboxes and make it stand above the competition.


For sure, Office 365 is the future of email service in organizations. It is laced with all the modern-day working environment features, and organizations are frequently moving towards it. However, migrating Zoho mail to Office 365 is not everyone’s cup of tea manually; that’s why we suggest using the Regain Zoho mail to Office 365 migration tool. Get yourself a free version of this tool to evaluate it before making any decision.

Author: Armaan

Hello I have been working in Regain Software for the last 6 months. I have been in the field of writing for many years and worked with many Data recovery companies. Here I am writing technical blogs, Software User Guides and manual methods for email conversion and cloud migration. Now, working on all products of our company. Thanks you

One thought on “Simplifying The Process: How To Migrate From Zoho Mail To Office 365”

  1. Avatar Sara says:

    Thanks for the guide for migrating Zoho Mail to Office 365! Your instructions are easy to follow, and the screenshots make it even easier. It’s good to know that these types of migrations can be done without too much hassle!

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