Fix Apple Mail Not Syncing with Gmail Issue – Guide Updated

Updated On - July 11, 2024 by Nasir Khan | Reading Time: 6 minutes

User Query: I have been an Apple user for a long time. Recently, I’ve encountered issues with Apple Mail. To safeguard my emails, I attempted to sync them with Gmail. However, Apple Mail isn’t syncing with Gmail. Could you please provide a reliable solution to resolve this issue? My Apple Mail contains vital emails.

If you are a user of Apple services and experiencing issues such as Apple Mail not syncing with Gmail, you have come to the right place to resolve your problem. This article will outline the most practical methods to address the syncing issue with Apple Mail. Additionally, we will discuss the reasons behind this problem. Moreover, use the Regain Gmail Backup Tool to back up Apple Mail to Gmail reliably. Stay tuned to discover the most suitable approach for your issue.

Apple and Gmail are among the most widely used email services globally, boasting numerous users. Gmail is favored for its user-friendly interface and diverse features. Conversely, Apple Mail is popular among Apple users, being utilized on Macs, iPhones, iPads, and other devices. In the next section, we will delve into the reasons behind Apple Mail’s syncing issues with Gmail.

Why Mail is Not Syncing With Gmail?

It is quite frustrating when you are unable to sync your Apple Mail to Gmail. This issue can be caused due to various reasons. However, in this section we will explore the most prominent reasons for this issue to occur.

• Inaccurate Settings: In many cases, wrong settings cause Apple Mail not to sync with Gmail. It is very necessary to align the Apple Mail settings with Gmail for a hassle-free sync.
• Old Software: Old or outdated Apple Mail is also one of the prominent reasons for Apple Mail not syncing with Gmail.
• Internet Connection Problems: Sync failures can occur due to a poor or unstable internet connection. Ensure that your device is connected to a reliable network before troubleshooting further.
• Gmail Account Storage: If your Gmail account is nearing its storage limit, it may affect synchronization capabilities. Manage your Gmail storage to prevent this from causing issues.
• Two-Factor Authentication: While two-factor authentication (2FA) enhances security, it may impede syncing if not configured correctly.
• Security Settings and Firewall: Excessive security settings or firewall configurations on your Apple device or network can block email synchronization. Adjust these settings to allow for proper synchronization.

Additionally, Mac Outlook is also used by many users and they seek reliable solutions to open OLM Files to Apple Mail.

Approaches to Fix Apple Mail Not Syncing With Gmail

This section will outline the methods to resolve the issue of Apple Mail not syncing with Gmail for both desktop and mobile users. After extensive research, we have identified the simplest methods to address this problem. Read on to discover the most practical solution based on your specific needs.

Approach 1: Review the Push Settings

In many cases, it is observed that incorrect push settings cause Apple Mail to not sync with your Gmail account. With a few simple steps, you can easily fix the push settings.

1. Unlock your phone and navigate to Settings.
2. Search the Password & Accounts in the menu.
3. Now, browse the option Fetch New Data.
4. Finally, select Gmail and click the Fetch option.

Once you have performed the steps mentioned above refresh your Gmail. If the issue of Apple Mail Not Syncing with Gmail persists proceed to the next approach.

Approach 2: Restart Your iPhone

The approach to restarting a device is one of the most reliable and commonly used methods. In many cases, restarting your phone can resolve most issues. This occurs because restart forces all applications to close and start anew once the phone is powered on. Therefore, it is advisable to restart your iPhone and check whether the issue persists.

Approach 3: Check Your Internet Connection

Before proceeding to the more complicated approaches, it is essential to check whether your device is connected to the internet. Moreover, it is advisable to verify whether internet access is permitted for both Apple Mail and Gmail.

Approach 4: Review the Gmail Settings

Apple Mail not syncing with Gmail can caused due to incorrect Gmail settings. Therefore, review the settings of Gmail to resolve the issue. The steps are as follows:

1. Firstly, launch Apple Mail on your system.
2. Then navigate to the Mail > Preferences.
3. Now, click on the option Accounts.
4. Select the Desired Gmail Account.
5. Authenticate whether your Gmail ID and Password are accurate.
6. Additionally, click on Server Settings and verify that the incoming and outgoing mail server addresses are configured as imap.gmail.com and smtp.gmail.com, respectively.
7. Ensure that the Use SSL option is enabled.

Approach 5: Update Apple Mail to the Latest Version

Outdated applications can cause synchronization issues. Therefore, it is necessary to ensure that Apple Mail and Gmail are up to date. The steps to update Apple Mail on MacOS are as follows:

For Mac OS

1. Firstly, open the Apple Menu on your system.
2. Then click on the option System Preference > Software Updates.
3. Finally, click on the button Update Now.

For iOS

1. Unlock your phone and navigate to Settings.
2. Now, click on the option General > Software Update.

Approach 6: Remove and Add Your Gmail Account

If all the above approaches fail to resolve the issue of Apple Mail Not Syncing with Gmail, then we advise you to remove and re-add the Gmail account. The steps are as follows:

1. Open Apple Mail on your device.
2. Go to the Mail menu at the top and select Preferences.
3. In the Preferences window, click on the Accounts tab.
4. Locate your Gmail account in the list of accounts.
5. Select your Gmail account, then click the minus (-) button below the list to remove it.
6. After removing the account, click the plus (+) button to add a new account.

Your Gmail account should now be re-added to Apple Mail, and the synchronization may begin again. If the issue persists refer to the next section.

Approach 7: Log In as a Test User

Corrected: If you’re facing issues with the server, you could log in as a ‘Test’ user. However, the ‘Test’ user is a temporary fix to manage your account.

1. Navigate to your system preferences.
2. Within the system preferences, go to Users & Groups and create a new user profile named Test User.
3. Log out of your current user account and log in again, selecting the Test User profile.
4. If prompted, skip any application installations and proceed to your email client.

If your email syncs successfully using this process, there might not be an issue with your email or syncing itself. Instead, recently installed applications may be causing the sync problem. In such a case, after logging in as the ‘Test User,’ you can remove the apps you installed just before encountering the sync issue.

Approach 8: Backup Apple Mail to Gmail – Automated Tool

The manual approaches can be effective, but they have a high chance of data corruption and loss. Therefore, many IT experts recommend creating a backup of the files before performing any major migration task. You can create a backup using the advanced Regain Gmail Backup Software. Utilize this tool to back up Gmail to PST and other file formats.

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Conclusion

It’s time to conclude this concise article on how to fix Apple Mail not syncing with Gmail. Initially, we provided a brief overview of both Gmail and Apple Mail. Moreover, we highlighted the top reasons for Apple Mail not syncing with Gmail. Additionally, we explored various methods to resolve this issue. When performing major email migrations manually, it is recommended to maintain a backup. This can be achieved using the Regain Gmail Backup Tool.

Frequently Asked Questions:

Ques1: What is the most common reason for Apple Mail Not Syncing with Gmail?

Ans: There are several reasons for Apple Mail to not sync with Gmail. However, server issues are one of the most common reasons.

Ques2: My friend suggested creating a backup of my data before performing any type of migration. Is this true?

Ans: Yes, it is advisable to create a backup before performing any major migration or other process. This ensures your data is safe in case there is any data corruption or loss. Moreover, it is recommended to use the Regain Gmail Backup Tool to create a backup of your data in various formats such as Gmail to MBOX, PST, EML, PDF, HTML and more.

Ques3: Are there any limitations of the manual method?

Ans: Yes, there are some limitations to the manual method. The main limitation is the loss of data in case any step is wrongly implemented. Additionally, the manual methods are lengthy a require sound technical knowledge.