Updated On - August 24, 2023 by Armaan |Reading Time: 5 minutes
Microsoft Outlook is a widely used email client that comes with Microsoft Office. It is commonly used in the corporate sector for email communication, and managing calendars, tasks, and contacts. However, when it comes to moving data from one email client to another, it becomes quite challenging, especially when you want to switch from Outlook to another email client. In this blog, we will discuss how to create MBOX file from Outlook emails, which is a commonly used email file format for various email clients.
Explanation of MBOX file format:
MBOX is a file format that is used to store emails in a single file. This file format was initially used by Unix-based email clients, but now it is widely used by various email clients. It stores all emails in a single file, and each email is separated by a blank line. The MBOX file format can be used to store emails along with their attachments, making it easy to move emails from one email client to another.
Why create MBOX files from Outlook emails
There are various reasons why you might want to convert your Outlook emails into MBOX format. Some of the reasons are:
- Switching to another email client: If you are switching to another email client that supports MBOX file format, then converting your Outlook emails into MBOX format will help you to move all your emails along with their attachments.
- Archiving emails: If you want to archive your Outlook emails, then converting them into MBOX format will help you to store all your emails in a single file, making it easy to manage and access them in the future.
- Backing up emails: If you want to back up your Outlook emails, then converting them into MBOX format will help you to store all your emails in a single file, which can be easily transferred to another location or device.
So these are a few reasons to create MBOX file from Outlook emails. Apart from these reasons, there are several benifits that MBOX file format offers.
Benefits of using MBOX format for email storage and management
MBOX format is a popular file format for email storage and management, and it comes with several benefits. Here are some of the advantages of using MBOX format for email storage and management:
- Cross-Platform Compatibility: MBOX format is supported by multiple email clients, including Thunderbird, Apple Mail, and Microsoft Outlook. This means that you can easily switch between email clients without having to worry about compatibility issues.
- Compact File Size: MBOX format stores all email messages in a single file, which makes it more compact than other formats that store each message in a separate file. This makes it easier to manage and store large numbers of emails.
- Easy to Backup: Since MBOX files are stored in a single file, they are easy to backup and restore. You can simply copy the MBOX file to an external hard drive or cloud storage service to create a backup.
- Easy to Search: MBOX format makes it easy to search for specific emails using keywords. Many email clients that support MBOX format have built-in search functions that allow you to quickly find the emails you need.
- Reduced Risk of Data Loss: Storing emails in MBOX format reduces the risk of data loss due to corruption or hardware failure. As we all know MBOX file format store all emails in a single file, it is easier to recover data in the event of a problem.
- Cost-Effective: MBOX format is an open-source format, which means that it is free to use. This makes it a cost-effective option for small businesses and individuals who need to manage their emails on a budget.
Manual Method for Creating MBOX File:
If you want to create MBOX file from Outlook emails manually, then you can follow the below steps:
- Firstly, open Microsoft Outlook and select the folder that you want to export.
- Secondly, click on the “File” tab and select “Import and Export.”
- Select “Export to a file” and click on the “Next” button.
- Select “Comma Separated Values” and click on the “Next” button.
- Select the folder that you want to export and click on the “Next” button.
- Browse to the location where you want to save the exported file and give it a name.
- Following, click on the “Finish” button to export the selected folder.
- Open the exported file in a text editor and add the MBOX header to the file.
- At last, save the file with the .mbox extension.
This method is quite time-consuming and requires technical knowledge to create an MBOX file manually. However, there are various third-party tools available that can convert your Outlook emails into MBOX format in a few clicks.
How to convert Outlook emails to MBOX format using a third-party tool:
There are various third-party tools available that can convert your Outlook emails into MBOX format. One such tool is the Regain PST to MBOX Converter. It is a reliable and user-friendly tool that can convert all your Outlook emails into MBOX format in a few simple steps. Follow the below steps to convert your Outlook emails into MBOX format using Regain PST to MBOX Converter:
- Step1: Download and Install the Regain PST to MBOX Converter on your system.
- Step2: Launch the tool and click on the “Open” button to select the PST file that you want to convert.
- Step3: After selecting the PST file, The tool will show you a preview of all the emails available in the PST file.
- Step4: You can select the emails that you want to export or click on the “Export All” button to export all the emails.
- Step5: Select the MBOX file format from the export options and choose the location where you want to save the converted MBOX file.
- Step6: Click on the “Save Now” button to start the conversion process.
- Step7: After the conversion process is complete, you will get a confirmation message. Click on the “OK” button to close the window.
With these simple steps, you can convert your Outlook emails into MBOX format or create MBOX file from Outlook emails. The tool preserves the original formatting and structure of the emails and provides a hassle-free conversion experience.
We hope this blog provided you with useful information on how to create MBOX file from Outlook emails. Many email clients used MBOX format and it is essential to convert your emails into MBOX format if you are switching to a new email client that supports MBOX format. I have explained the MBOX file format, the reasons why you need to convert Outlook PST to MBOX format, and the manual method for creating an MBOX file. Additionally, I have provided a detailed guide on how to convert Outlook emails to MBOX format using a third-party tool called Regain PST to MBOX Converter.
This tool is easy to use and provides a hassle-free conversion experience. It preserves the original formatting and structure of the emails, making it a reliable tool for converting Outlook emails. If you need to convert your Outlook emails into MBOX format, we highly recommend using Regain PST to MBOX Converter.