How To Convert PST File to CSV Format

Updated On - January 3, 2023 by Nasir Khan |

Reading Time: 5 minutes

You’re on the right page if you also want to convert PST to CSV. Here, you can find out everything you need to know.

You already know that Outlook stores all of the user’s information in PST files. Users might want to import their Outlook contacts and save them as a CSV file at some point.

Users often look for ways to convert PST to CSV without Outlook because CSV is a file format that saves data in the form of a spreadsheet and can be opened on different platforms.

To open an Outlook file in Excel, you must first convert it to CSV format. MS Outlook has a feature that can help you change the format.

Let’s check it out.

The PST and CSV File Formats Explained

PST File is a file format that lets people save emails, calendars, messages, files attached to emails, and other things.

Most of the time, PST files are kept in Microsoft programmes like Microsoft Exchange Client, Windows Messaging, and Microsoft Outlook. On the other hand, a Comma Separated Values (CSV) file is a plain text file format that stores your data in records. This CSV file is helpful for users because it can be opened in many different programmes, such as Google Drive, Open Office, MS Excel, Spreadsheet, etc.

Why Should You Choose the CSV File Format?

Find out why users have to change their PST files to CSV format:

  1. CSV is used to send and receive data between applications.
  2. Users can work with CSV files on any operating system, including Windows, Mac, and Linux, thanks to a feature called “platform independence.” It also works with a wide range of programmes, such as Microsoft Office (Excel), Google Sheets, LibreOffice, GenScriber, OpenOffice Calc, FreshBooks, OfficeSuite, etc.
  3. CSV files can also be added to the database.
  4. A CSV file is just plain text, so it can be read by humans.
  5. It’s easy to look at CSV files.
  6. Making a CSV file is the easiest way to do it.
  7. The CSV format is the most reliable way to share a lot of data

How to Convert PST file to a CSV file

If you need to open a PST file in MS Excel, you must first convert it to CSV format. After that, you can open the file in Excel. You need to use MS Outlook to turn your PST file into a CSV file. Follow the steps below to move your files from the PST format to the CSV format.

Steps to convert PST to CSV in Outlook

  • Open Microsoft Outlook on your computer and go to the File tab.1
  • Click on the Import/Export icon in the Open & Export tab.2
  • Now, choose the option “Export to a file” and click “Next.”3
  • Choose “Comma Separated Values (CSV)” and then click “Next.”4
  • Then, choose the folder you want to export and tap the Next5
  • Then, click the Browse button to add the CSV file and press the Ok button. Click the Next button.7
  • At the end, click the Finish button to start the process of converting.8

Users can change PST files to CSV by following the steps above. But there are some problems with this method, which are all listed below:

  • This method takes a lot of time.
  • The steps needed technical knowledge to be done.
  • Users need to be able to connect to the internet quickly.
  • If the internet connection goes down in the middle of a conversation, it’s likely that data will be lost.
  • You can’t save the data with attachments.

These are the problems with the way things have always been done. Follow the steps in the next section to change a PST file to a CSV file and get rid of all of the problems.

Save PST Contacts into CSV files without using Outlook

Regain PST Converter is best for both business users and people who just want to use it at home. This tool makes it easy to convert PST contacts to CSV without Outlook and in bulk. This program makes it easy for the user to get their contacts from PST to CSV.

During the whole process of converting PST contacts to CSV without Outlook, this tool keeps the email folder structure the same. PST to CSV Converter lets you load a single file or a group of files. Users can depend on data integrity because user data won’t change no matter what.

The graphical user interface of this software is easy to understand and can be used by anyone. Users who aren’t tech-savvy won’t have any trouble with this program. Also, the tool lets you convert PST emails with attachments to CSV format.

Free Download100% Secure Buy NowPrice: $39

Convert PST files to CSV format in easy steps

  • Step1: Install and open the free PST converter software in your system.
  • Step2: Now click on the Open button from the ribbon bar and add the required PST files.
  • Step3: Select folders you want to convert into CSV files and click on the Export option.
  • Step4: Choose CSV file format in the following wizard and click on the Convert Now button.
  • Step5: Software will start the PST to CSV conversion process and display a live log report to you.

So this is the simple and fast process of converting PST files into CSV format. Using the Regain Outlook PST converter tool, you can choose specific folders to convert from PST to CSV format. Apart from this, the software is laced with several advanced features which make this tool a must-have utility for Outlook users. Apart from CSV, you can also use this tool repair PST file and convert PST files to EML, PST, MSG, MBOX, HTML, vCal, vCard and PDF file formats. In case you want to move into the cloud, the software also offers migration into Office 365, Go daddy email, Gmail, Yahoo mail and several other cloud platforms.


No doubt that Outlook is a reliable email client. However, some users want to access their Outlook data in an offline format or other applications, and PST files are only compatible with Outlook. Due to this, several users prefer converting PST files into CSV format; I hope after reading this blog, you’ll be able to do the same.

Author: Nasir Khan

I am Nasir Khan from India, working as a Content Developer in Regain Software. Here I am writing about our products and their updates. And writing some free solutions from converting emails or Cloud Migration process. We have tools like Email Converter, Emails backup and Cloud migration.

2 thoughts on “How To Convert PST File to CSV Format”

  1. Avatar Arshad Khan says:

    It’s great to see how easy it can be to convert a PST file to CSV format. It’s definitely helpful to have an understanding of this process for anyone dealing with a lot of data. Thanks for sharing this!

  2. Avatar Alen says:

    The post is informative and well descriptive.

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