Benefits of Moving Data from Exchange to Office 365

Updated On - March 10, 2023 by Deepika Singh |

Reading Time: 4 minutes

Several businesses rely on Exchange Server, offered on-premises and in the Cloud as Office 365. Users choose to go from Exchange to the Cloud due to the rising popularity of Offline-service Office 365. With Office 365, you may get Exchange Service that is less of a hassle to manage and without the need to invest in and maintain a Server Edition. Both the benefits and drawbacks of migrating Exchange to the Cloud must be considered. In this article, we’ll go over the benefits of moving data from Exchange to Office 365 mailboxes, so you can make an informed decision that will save you time and trouble in the long run.

What is the Benefits to move data from MS Exchange to Office 365

Greater Dependability

By migrating Exchange to the Cloud, users may access their messages without experiencing any downtime or the hassle of dealing with on-premise technology. Many cloud service providers boast more reliable uptime assurances. Users, however, should plan the relocation process carefully to minimize disruptions.

Safer Environment

When you use Exchange Online, you reduce the number of machines on which anti-virus software needs to be installed, upgraded, and tested. The IT department is able to better protect Exchange Server and sensitive data by automatically applying updates and focusing on troubleshooting issues. Any company, no matter how big or small may benefit from enterprise-grade protection. Before making the switch to the Cloud, users should always question the vendor about the safety measures they have in place.

Migration to Office 365 from Exchange 2010 or 2013 and Its Financial Impact

Moving Exchange to Office 365 means you can get rid of bulky infrastructures like servers and switches, freeing up valuable desk space and reducing hardware maintenance costs. Your data will be saved in the Cloud and accessible from any location with an Internet connection. So there is no need to stop working in the event of a natural disaster or other unusual external force. Microsoft takes care of software licenses, regulatory compliance, and upgrades, so you and your team can concentrate on higher-value tasks.

When businesses go from Exchange 2010 or 2013 to Office 365, they gain access to SharePoint, OneDrive, and the latest versions of Word, Excel, PowerPoint, and the rest of the Office suite. Office 365 has a wide range of subscription options, from the most basic to the most advanced.

Enhanced Adaptability

The IT department has more leeway in deciding what new and enhanced solutions to implement in the Cloud Environment, as the deployment of an Exchange Server in the Cloud necessitates fewer machines. Employees will be more satisfied and productive if they are given more leeway in their work schedules.

Now that you know the benefits of moving data from Exchange Server mailbox to Office 365, we can talk about how to do it.

Ways to transfer data from Exchange mailboxes to Office 365

Exchange users can move their mailboxes to Office 365 through a variety of manual processes. The number of mailboxes and the version of the Exchange Server are only two examples of factors that can influence which option is best for a certain user.

Cutover Migration: When there are fewer than 2,000 mailboxes, a cutover migration is an optimal choice. The Exchange Admin Center is the starting point for the migration (EAC). However, since migrating 2000 mailboxes can take a long time, you should aim to migrate only 150 or fewer at a time.

All versions of Microsoft Exchange from 2013 onwards, including 2010, 2007, and 2003, are supported by this workaround.

Staged Migration: With more than 2,000 mailboxes, experts recommend a staged migration from Exchange to Office 365. This choice is available for users who are operating Exchange 2003 or 2007.

Hybrid Migration: If you choose the hybrid migration option, you should be aware that your data will be managed in both On-Premise and Cloud storage for a time. To sum up, you can use this strategy if you’re moving between 150 and 2000 mailboxes on Microsoft Exchange Server 2010 or 2013.

Exchange to Office 365 Migration: A Quick Fix (Most Recommended)

Many helpful resources exist in the field to aid in the change. However, Regain software has developed the EDB Converter program. If your company or group is considering a platform change, this tried-and-true tool comes highly recommended. Check out its key capabilities, and you’ll quickly realize why it’s the tool of choice for so many in the IT industry.

Migrate Exchange to Office 365 in bulk: The ability to do migration tasks in bulk is the app’s primary strength. People can migrate from Exchange to Office 365 in batches of up to 20 users at once, and all users can be added at once. The time savings and ease of use for the IT administrator are substantial.

No Size restriction: There is no size restriction on mailboxes to migrate your Exchange mailbox to Office 365. This program guarantees the complete and error-free transfer of any data within an Exchange mailbox, no matter how big or little.

No technical expertise required: The tool is developed with an advanced algorithm that provides a convenient GUI. The tool can be used without any technical assistance and set up to migrate Exchange EDB to Office 365 mailboxes. Users can easily navigate and accomplish the process within a few clicks.

Wide Compatibility: We have developed the tool for professionals and made it widely compatible with different migration environments. The tool is compatible with all Exchange server versions and Windows Operating Systems. Hence, you can move mailboxes from any Exchange server and in any windows operating system.   

Conclusion

Because it is such a crucial and intricate process, migrating Exchange to Office 365 can be challenging for many businesses. We recommend using Regain tool to get rid of data loss risk. The primary advantage is that it streamlines the migration process. Also, it requires less user intervention and reduce negative outcomes. Nonetheless, we’ve covered every feasible other approach and their respective annotation caveats here as well.