How to Find Archived Emails in Gmail – Comprehensive Guide

Updated On - September 9, 2023 by Deepika Singh | Reading Time: 4 minutes

With its customizable labelling system, Gmail is a cutting-edge alternative to Microsoft Outlook’s archaic email management methods. In this write-up, we’ll discuss how to find archived emails in Gmail and a reliable way to archive gmail emails.

What Are Archived Emails?

Email clients from the past, most notably Microsoft Outlook, included a folder system for storing and retrieving messages. One limitation of this method is that a given message can only be filed in one folder. Let’s imagine you want to keep all emails relating to work in a single folder labelled “Work,” but you also want to prioritize your inbox by significance.

For example, with an email folder system, you can file a message under “Work” or “Important,” but not both. Because of the shortcomings of folder-based email organizing systems, Google Mail employs a label-based system instead.

Simply put, Gmail allows you to tag messages with unlimited tags. Labels simplify inbox management since you may tell Gmail to show only messages with specific labels or labels.

Where Do Archived Emails Go in Gmail?

Messages archived are simply those that have had the “inbox” label removed and the “archive” label added. Messages of this nature are not removed or rendered inaccessible. Gmail makes them completely searchable, so they are still saved among all other mail and can be retrieved in only a few seconds.

Even for seasoned Gmail users, the fact that the archive label isn’t shown in the same place as the others can lead to some confusion. Instead of using the Archive filter, you’ll need to switch to the All Mail label and manually search for messages using subject lines, delivery dates, and sender details.

How to Find Archived Emails in Gmail?

Whenever you create a new email account with Gmail, it automatically assigns the label “All Mail” to collect all of your messages. When you select this label, all the emails in your inbox, including the archived ones, will be displayed immediately.

  • If you aren’t currently signed into your Google account, first sign in to Gmail and follow these steps.
  • Click on the “hamburger” icon in the upper left corner of the screen and click on the Label option.
  • Locate the “All Mail” label near the screen’s bottom. The “All Mail” label on the desktop is hidden until you choose More/Less at the bottom of the inbox options tree.

Find Archived Emails in Gmail

If your inbox isn’t overflowing, then this strategy will work well. If that’s the case, check out this guide on searching Gmail’s archive for old messages instead.

  • Step 1: Find the search box.
  • Enter “has:nouserlabels -in:Sent -in:Chat -in:Draft -in:Inbox.”

searching process

The search bar was used once more in the final technique for locating archived emails in Gmail.

  • Find the search box.
  • Enter a word or two that you are sure are in the desired email and hit the enter key.

It’s best to start with as few terms as possible and extend them as needed to narrow down the results if you’re using a search engine.

  • All emails that contain the word/s will be shown immediately in Gmail.

In addition to not knowing where to look for archived emails in Gmail, many users also don’t know how to access and retrieve their old messages from Gmail’s storage. The email you wish to unarchive is easily accessible in any of the three ways discussed in the preceding section of this article.

If you’ve archived emails in Gmail and wish to access them again, follow these steps:

  • Visit
  • The second step is to enter your login details.
  • Three, locate the previously stored communication. You can either use the search field to look for the message or browse the All Mail label.
  • Select the message box and click the check button. If you’re using the Gmail app, you can also press and hold the message.
  • Select the option to “Move to Inbox” at the very top of the screen.

Afterwards, the email will no longer be marked as archived and appear in your regular inbox.

How to find archived emails in Gmail on Android?

You can access your past emails in the Gmail archive when using the Android app.

Choice 1:

  • To find an email from a specific sender, you may type their address or a term into the search bar.
  • Second, peruse the returned search results to check for saved emails.

Remember that the Gmail app for Android sorts messages in reverse chronological order so that the most recent messages appear first. You may have to scroll through Gmail’s archives if you want an old message.

The Alternate Possibility:

To access it, you should:

  1. Click the three horizontal lines (hamburger icon) in the upper left.
  2. Go to the folder called “All Mail.”
  3. Scroll through all emails with the All Mail label and seek archived emails.

There is no way to show only the emails archived selectively.

An Automated tool to store Gmail data to user desktop

Regain Gmail Backup tool is a must-have and most recommended solution for Gmail users. It allows users to backup Gmail emails in a few clicks and without hassle. You need to log in with your Gmail account and make a few clicks. The software offers several file formats and a convenient GUI to ease the process.

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Apart from this, we’ve embedded several modern-day required features in the tool which make the process desired. Give this tool a try and get rid of Gmail data loss.

Follow these simple steps to backup Gmail mailbox to Hard drive using Regain Software

  • Step1: Firstly, install and open Regain Gmail Backup software.
  • Step2: Secondly, provide Gmail credentials.
  • Step3: Click Export from the ribbon bar.
  • Step4: Select PST as a backup file format.
  • Step5: Lastly, choose an additional option and click Export.


Gmail is dominating the email market single-handedly; however, to ensure productivity, you’ve to safe keep your emails. Regain Gmail Backup tool is a most recommended and pocket-friendly tool to backup Gmail emails into a local drive. Its user-oriented GUI makes this tool a perfect choice for every user.

Author: Deepika Singh

My self Deepika Singh working as a Technical Writer in Regain Software. Having 4+ years experience in Writing Technical blogs, Manual Guides and Articles. I am working on all Regain Software products.

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