How to Create or Assign Public Folder in Office 365?

Published On - July 2, 2025 by Nasir Khan | Reading Time: 3 minutes

Along with the Primary mailbox and Archive mailbox, the public folders are also an essential part of Office 365 (Exchange Online). The Public Folder in Office 365 allows users to share information within the organization. You are on the correct page if you want to know how to create or assign a Public Folder in Office 365 accounts. Every user can understand with ease how to set up a Public Folder in Outlook 365 through this professional guide.

What are the steps to create a Public Folder in Office 365?

Users can go through the steps below to add/assign a public folder in Office 365. With the upcoming steps, users can easily create the Public Folder in Microsoft 365.

Steps to Assign a Public Folder Mailbox in Office 365:

The following section will list the detailed steps to create/set up a Public Folder in Outlook 365.

• Log in to the Exchange Admin Center by entering your account details.
• Then, choose the Public Folder tab from the left panel.
• Select the Public folder mailboxes tab and tap the + Add a public folder mailbox option.
• Type a name for the Public Folder mailbox and click the Add button.
• Go to the Public folders tab and tap the Root permissions.
• After that, you have to go with the + Add permissions option.
• Then, search for the admin account and select the account.
• Thereafter, you have to set the Permission at the owner level.
• Set the other required details and click the Save Changes button.
• Click the Public Folder Permission Script link if you want to apply permissions to subfolders.
• After clicking the link, download the script and make the desired changes across the entire folder hierarchy.

Do You Have the Office 365 Public Folder Backup or Migration Needs?

For the data management needs, many users also have needs to backup or migrate Public folders. For the same, Regain Office 365 Backup and Migration Tool is here to streamline your Public Folder management. This utility is developed to provide a one-stop solution for Office 365 public folder data management.

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See what does it offer:

• You can backup/migrate the Primary mailbox, Public folder, and Archive Mailbox of Office 365.
• It allows to back up in Outlook PST, EML, EMLX, MBOX, and MSG like popular file formats.
• Users can migrate the Office 365 mailbox to another Office 365 mailbox, Gmail, Yahoo Mail, Hotmail, Zoho Mail, AOL, and Google Workspace.
• The software properly maintains the folder hierarchy and data integrity.
• You can have a demo of this software before purchasing the license.
• It is compatible with all the versions of Windows OS and offers a very simple GUI.

Conclusion:

We have explored detailed steps in this guide to create or assign a Public Folder in Microsoft Office 365. Users can easily set up a Public Folder in Exchange Online or Outlook 365 account. Moreover, users can back up or migrate the Public folders to manage the data.

Frequently Asked Questions:

Q. Can I create or assign multiple public folders in Office 365?

A. Yes, you can create multiple Public folders in Microsoft Office 365 (Exchange Online).

Q. Who can create and manage Public Folders in Office 365?

A. Users who have the owner’s permission can create and manage public folders in Office 365.

Q. How do I give access to a public folder in Exchange Online?

A. You can give access to a public folder in Exchange online using:
• Microsoft 365 Admin Center
• Using Microsoft Exchange Online PowerShell

Q. I want to save Office 365 Public Folders data in the Outlook PST file format; is there any professional tool for this?

A. Yes, we have the Regain Office 365 Backup Tool. This utility can backup the Primary mailbox, Archive Mailbox,and Public Folders without any restrictions.