How to Migrate or Transfer Outlook Emails to Office 365 Account

Migrating personal or professional e-mail to the office 365 from any e-mail client, allows you to access e-mail from any device connected to the Internet. Office 365 also has many services that enhance the productivity of your email. Because MS Outlook is the main email client, so most of you will have to migrate your email from MS Outlook Mailbox to Office 365 account.

Outlook has an Export / Import option where you can export your email to an external PST file. Later, you can import the PST file into Outlook again with Office 365 account.

Following are the reasons that push you to export Outlook Emails to Office 365 account.

1. Conversion of emails accounts

When you use an email like yahoo (test…@yahoo.com), AOL (test…@aol.com) and you want to change a new email account like test…@contoso.com.
Although you can create a new test in the …@contoso.com Outlook app, it will not have an email from the old account.

2. Change of PC to PC

When you change your computer from old to new, you need to reinstall Outlook. In this case, you want your old e-mails as well. So you need to export your email to the PST file and import the PST file to that new computer.

3. Periodic Backups

Large inbox backups reduce the size of the entire mailbox, and period backups increase data security. After downloading the backup of the data in the PST file, you need to save the file to any external location, such as another computer or USB drive.

The Outlook Migration Process requires you to move your email to an external PST file and import the PST file into another Outlook program that has an Office 365 account.

Export Outlook Emails to PST

  1. First go to the top of your Outlook ribbon, and click File.
  2. Choose Open & Export>>>Import/Export.
  3. In “Import and Export Wizard” choose ‘Export to a file’ option and Click Next.
  4. Select the Outlook Data File (PST) and click Next.
  1. Select an email account to export. Make sure you check ‘Include Subfolders’ to get everything out of the account. Select Contacts, Calendar, Boxes, Magazine, and click Next
  2. Click the Browse button to select the location of the PST file where the file will be saved. Click the ‘OK’ button to proceed further.
  3. If you want to export data to an existing PST file, then click Options and specify what to do when exporting data already exist in the file.
  4. After that just Click Finish.
  5. The Outlook starts with the export process.

NOTE: When you run the export process at this time, if you choose a password-protected option, it increases the security of your personal PST file, so in most cases you have to choose to place the password in the PST files.

Once you export the mailbox data in PST file, you will still required to go to the Outlook and import the PST file into the Office 365 account mailbox.

Import PST to Outlook

  • Click File tab, click Open & Export, and select Import/Export.
  • Import and Export wizard will appear on the screen.
  • Choose ‘Import from another program or file’, and then click Next.
  • Now choose Outlook Data File (PST) and click Next.
  • Browse the PST file that you had exported earlier, and then under the Options, there are three options –
  1. Replicate duplicates with items imported.
  2. Allow duplicates to be created.
  3. Do not import duplicates.
  • Select the option among the three and click Next.
  • If you specify a password in the PST file, you must enter the password and click OK.
  • Choose the Import items to the same folder in option and select the Microsoft 365 mailbox, Click Finish.
  • Outlook will start importing PST file content into Office 365 mailbox. Later, you can open all the contents of the mailbox.

Final words

When you want to export and import a PST file into the Office 365 mailbox, then you can use this inbuilt Import / Export method that proves to be most appropriate for one mailbox. If you want to migrate multiple mailboxes to the Office 365 account, then you will have to spend a lot of time migrating to each mailbox. Moreover, there is no significant e-mail filtering and exclusion of unwanted emails as well. Thus, if you want to conduct safe and secure migration, then you must go for a professional Regain PST to Office 365 Migration tool with adequate features. This tool embedded with free trial version, which allow user to import first 30 emails per folder at free of cost.

How to Import or Upload PST to Office 365

Office 365 offers a number of subscription benefits that Microsoft offers such as Word, Excel, PowerPoint, OneNote, etc. Office 365 meets almost all international security standards such as HIPAA, GDPR, HITECH and many more. On the other hand, Microsoft Outlook is an email client that uses the PST file to store all data elements such as emails, contacts, etc.
As Office 365 is becoming increasingly popular due to its wide range of software, nowadays, users prefer it more as compare to standalone application like Microsoft Outlook. You can easily upload PST to Office 365 using a variety of methods. Read below section to know more about it in brief:

Different ways to upload PST into Office 365

Method 1: Using Outlook to Uploading PST File into Office 365 

  1. Install and open Microsoft Outlook
  2. Go to the File menu and click on the Open & Export button
  3. Now on screen Import and Export wizard will open
  4. here, click on the “Import from another program or file”
  5. Now choose PST file and click Next to proceed
  6. Select desired .pst file
  7. Click Finish to complete the process

Method 2: Using Network Upload method to Import PST File into Office 365

  1. First you copy the SAS URL after installing Azure AzCopy tool
  2. Upload the PST file to Office 365 using Azure AzCopy tool
  3. You will view the list of PST file that uploaded to Office 365 using MS Azure Storage Explorer
  4. Now you need to create the CSV file for mapping purpose
  5. Now, create a PST import job in the import service in Microsoft 365.
  6. Now your PST file has been successfully imported in Office 365

Method 3: Using Drive Shipping method

  1. Install & Open exe tool and get a storage key
  2. Use this tool and copy the PST file to hard drive
  3. Now, you need to generate a PST mapping file so as to migrate it to Azure storage area
  4. Next, you need to create an PST import job in Office 365
  5. At last, dispatch the hard drive to Microsoft to upload the PST file to Azure storage area

Method 4: Using Professional Methods for Importing PST File

Steps to Import PST File into Office 365 :-

Step 1: Install PST to Office 365 Migration software

import pst file to Office 365 account

Step 2: Now Choose the PST file that you want to import & click on start importing button to continue.

How to Upload Outlook PST files to Office 365

Step 3: Log in by entering User Name & Password and Upload Single or Multiple PST to Office 365. Click Connect to proceed

How to Import Outlook PST files to Office 365?

Step 4: Finally the import process completes and your PST files are successfully imported to Office 365 Account at your desired location.

How to Migrate Outlook PST files to Office 365 account

 

Benefits of Professional Methods

Regain PST to Office 365 Migration tool is professional software that smoothly import Outlook PST file into Office 365. It also import PST file into Live Exchange Server including Emails, Contacts, Calendars, Tasks, etc. Here, I have listed some other features of Regain PST to Office 365 Migration tool below:

  1. Migrates Outlook PST email to Office 365 and Live Exchange Server easily
  2. Complete migration of Outlook PST file including Emails, Contacts, Calendars, Tasks, journals, attachments, notes, etc
  3. Provides filter option to import selective Outlook PST files
  4. Allows preview of entire email folders before importing to Office 365
  5. Preserve original folder hierarchy of Outlook mailbox while importing
  6. No file size restriction when migrating Outlook emails to Office 365
  7. Support all the versions of MS Outlook and MS Exchange Server
  8. Self-intuitive and easy to use GUI for importing PST to Office 365

It also offers you free trial version of this software which is absolutely fee of cost. You do not have to pay for it; it is available on the software official website. Go and download it & try it once it helps you in evaluating the features and working of the software. It also allows you to import 30 emails per folder at free cost. If you like it, you can purchase its licensed version to import limitless files without any disturbance.

Conclusion

To upload PST into Office 365, you can use various methods that are available. There are different procedures for this. You can use either a manual or an automatic approach. If you take my advice, then the automatic way will proves to be beneficial for you because in this you just need to download the software and import PST files into Office 365, this is the most easiest way as compare to the manual method which is long as well as time consuming.