How to Convert EDB to PST Manually? Follow Step by Step Guide for Simple Conversion

Last Updated on November 11, 2020 by admin

EDB is a file format used by Exchange Server database to stores all its directory, mail and public folder information. This file contains all the user mailboxes data items such as emails, calendar, calendars, attachments, tasks, notes and journals.

All communication that takes place in the organization where Exchange Server is set up is stored in the EDB file. Whereas, PST is also a file format used by MS Outlook that contains a specific user’s mailboxes on the client computer. MS Outlook can also be used as a stand-alone application or work together with the Exchange Server.

What are the possible reasons to convert EDB to PST?

Here we have mentioned some possible reasons that may require users to convert EDB to PST format:

  • If users want to improve the performance of Exchange Server by reducing the size of mailboxes, users need EDB to PST conversion.
  • If the mailboxes cannot be accessed due to the maintenance of the Exchange Server, the data stored in the PST file proves to be better choice for data access.
  • When the Exchange Server takes long time to respond or fails to perform any task at that time users need to convert EDB to PST.
  • If the organization is migrating exchange Server in that case also users need EDB to PST conversion.
  • Users even require EDB to PST conversion, when they transfer their Exchange data from one place to another.

There is a another reason as well which force users to convert their data from Exchange EDB to PST format, and the reason is – Corruption causes In EDB File. The corruption causes due to:

Logical corruption– This type of corruption occurs because of database bits being corrupted or missing, memory corruption and engine failure, etc. It also occurs at the application level in mailboxes, attachments, folders and emails.

Physical Corruption– This type of corruption occurs when all of the databases become corrupted and corrupted on the hard drive.

Every day this situation is increasing day by day, but users have no idea how to convert EDB to PST. To make users aware of the best Exchange EDB to PST conversion solution, in this article we have explained both the manual and third party tool to convert EDB to PST file format so that users can make all Exchange databases accessible in new Outlook files.

How to convert EDB to PST manually in different versions of Exchange Server?

Users can use different techniques on the basis Exchange Server versions to convert Exchange database to Outlook PST. Here in the upcoming section, we are going to explain them step by steps for your better understanding. Before moving ahead let’s see the three manual methods to convert EDB to PST file format:

  1. Export through Ex-Merge Utility
  2. Export through Exchange Admin Center
  3. Export through Exchange PowerShell (Exchange Management Shell) commands

All of these manual methods are free, but they obviously have certain limitations. Therefore, users need to be patient and educate themselves about the potential risks before running these solutions. However, we will explain each solution to users individually.

Method 1: Export through Ex-Merge Utility

It is a free utility from Microsoft that exports EDB mailboxes to PST and imports PST mailboxes to EDB files. You can download the tool here. The main requirement is that Exchange mailboxes must have full export permissions for export.

Limitations

This Ex-Merge Utility method has the following limitations:

  • High risk of data loss during the process
  • It has the ability to exports data only up to 2GB.
  • This manual method mostly supports the earlier Exchange versions.
  • Lengthy as well as time-consuming process to convert EDB to PST.

Process

  1. Download and start Ex-Merge utility. Click on Next to start.
  2. Under Procedure Selection, select the second Two-Step Procedure radio button and click ‘Next’.
  3. Now, select the first option Extract data from Exchange Server Mailbox and click on Next. 
  4. In the Source Server window, provide your Exchange Server credentials like name, domain name, etc. and then click on Next to continue.
  5. Now, in the Data Selection Criteria, switch to the Import tab and then select the option Archive data to target store. Click on OK.
  6. In the next window, make selection of the EDB mailboxes for export and then click on Next.
  7. Next, in Target Directory section, provide the destination path for the PST file at the system location. Click on Next to start the export process.
  8. You can see the progress of the export process. Once it is completed, click on Finish to exit the process.
  9. Hence, the export of EDB to PST is completed.

Method 2: Export through Exchange Admin Center

If you want to export EDB mailboxes of the latest Exchange Server versions to PST, there is another way for this. The Exchange Management Center facilitates export, for which users must provide a shared folder, and export permissions for the EDB mailboxes must be assigned.

To assign permissions, the user can go to Permissions → Administrator Roles → Recipient Management →. After that, add the Mailbox Import and Export role to the mailboxes.

Limitations

  1. This manual method does not work on earlier Exchange versions.
  2. If users use this method for EDB to PST conversion they require good technical knowledge.
  3. There is a high risk of data deletion during the ongoing process.
  4. This manual technique fails in front of corrupt EDB mailboxes.

Process

  1. Open the Exchange Admin Center on your Exchange system
  2. After that, follow recipient’s → mailboxes
  3. Now, from the list of mailboxes, select the desired mailbox for export,
  4. Right-click on it and select the option Export to PST.
  5. The Export to PST File window opens. Here you can add or change the EDB mailboxes using the search function.
  6. Choose between the specified export options. Click Next to continue.
  7. After that, browse and add the shared folder path to save the PST file. Then click on Next.
  8. In the last step you can add any mailbox to receive the notifications for the export process.
  9. After adding the mailbox, click Finish.
  10. The mailbox is successfully moved to this shared folder after the export is complete.

Method 3: Export through Exchange Management Shell commands

It is one of the most advance techniques for exporting mailbox data from EDB to PST. This method can easily works on Exchange 2007 and higher versions. If users want to use it, then the user must have a shared folder for PST and not only this, Mailbox Import and Export roles must be assigned to the mailboxes made available for export.

Limitations

  • A high level of technical expertise is required for handling the conversion process.
  • If you have thousands of files, this task is very tedious.
  • Does not work with damaged EDB mailboxes, if you use this manual method for conversion.

Process

Run this cmdlet in your Exchange Management Shell window (with administrative rights) to export the EDB mailbox to the PST location.

New-MailboxExportRequest -Mailbox -FilePath ” “<destination file path>”

Enter your EDB mailbox name in the place of the mailbox and the path of the shared folder in the place of <target file path>.

The export would be quick if the correct command was executed.

So now you know the manual solution to export EDB to PST using three different manual methods. We hope this information helps you. If you find that these methods are unsatisfactory even after trying them, or you encounter difficulties due to the limitations associated with them, you can try an automated solution named as Regain EDB to PST Converter for an instant and efficient EDB export. The best part about this tool is that it doesn’t have any of the above limitations and it also has great compatibility with all Exchange Server and Outlook versions.

Convert EDB file to PST format by using Regain EDB to PST Converter

  1. Download and install Regain EDB to PST Converter on your system
  2. Now, home screen will open, ask you to select the input to start the conversion. EDB to PST Converter Software
  3. Now, Select Exchange EDB files for scanning using the Search or Browse button and then click Next button given below. Select EDB file for Conversion
  4. When the EDB file has been selected, after that the software will start scanning the EDB file for conversion purpose. Scan EDB File for Conversion
  5. After the scanning process, the software will show you all the mailbox items of EDB files for cross-checking. Export EDB Mailbox data to Outlook PST file
  6. Now select the desired file format to save the resultant EDB mailboxes. Here, you can also filter EDB mailbox on date basis, and click the next. Select File format to Convert EDB to PST file
  7. Finally, the software save all your resultant EDB mailboxes into PST file format successfully at your selected location on the system. Transfer EDB Mailbox to PST format
  8. It is an optional option, using this option user can easily migrate their EDB files to Office 365 Provide the account details and click Connect button. Export EDB Mailbox to Office 365 account
  9. Here, you can also choose Live Exchange Server option to directly migrate your EDB files to Live Exchange Server Choose the option, fill the credential and click Connect button. Migrate EDB file to Live Exchange Server

This EDB to PST converter is the most trusted utility by the administrative experts that helps user to convert EDB files to PST format. The software not only does the conversion of EDB to PST file format, but it can also recover damaged and deleted files. It has advanced features that are safe and fast to perform the conversion on any version. The software also allows the user the free demo that can process the first 30 items per folder.

Benefits of EDB to PST Converter:

  • Complete the conversion of Exchange EDB Mailbox to PST format in just few steps.
  • Option to convert Exchange Public and Private Folders to PST format.
  • Recovery of Corrupt or Deleted Exchange Server Mailbox before converting to PST file format.
  • Professionally Repair Corrupt / inaccessible EDB file
  • Export EDB mailboxes to Live Exchange and Office365 directly without any risk of data loss.
  • Shows preview of Exchange EDB mailbox items before conversion into other formats.
  • Option to convert Exchange mailboxes into PST, HTML, MSG, MSG Unicode, CAL, vCard, etc.
  • Free demo software to check product accuracy & quality; also save 30 emails/folder for free

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