Learn A Straightforward Process to Export Zoho Mail to Outlook

Updated On - November 22, 2025 by Nasir Khan | Reading Time: 5 minutes

Zoho Mail is one of the most popular email services for businesses and professionals. It offers a secure communication and email hosting platform that integrates with other Zoho applications. However, despite being a robust email solution, there are several situations where users need to export Zoho Mail to Outlook for backup, migration, or storage purposes.

If you are looking for step-by-step methods to transfer Zoho emails into Outlook, this blog will guide you through everything you need to know.

What Initiates Users to Export Emails from Zoho Mail to Outlook?

Before getting into the Zoho Mail email export process, let’s take a look at the reasons why users may consider exporting Zoho Mail emails to Outlook.

• Outlook allows users to store emails locally and access them without an internet connection by saving data in OST/PST file formats.
• Microsoft Outlook offers various plugins to boost performance and streamline work according to need.
• Users get advanced calendaring, scheduling, and task management features with Outlook.
• Having Zoho emails in Outlook creates an additional security layer of backup and makes archiving easier.
• By exporting unused Zoho emails, you can free up space on your server, which will improve your webmail performance.
• Those users who are willing to use Office 365 opt for the Zoho mail export in PST.
• Outlook is a more stable, reliable, and faster platform for email management.

Methods to Export Zoho Mail to Outlook

Here, we will elaborate on two solutions for accomplishing the export process of Zoho Mail emails to Outlook. After reading both of them, you can choose accordingly.

Method1 – Manual Method

The simplest way to access Zoho emails in Outlook is by using the IMAP configuration.

Steps to Configure Zoho Mail in Outlook (IMAP):

1. Firstly, enable IMAP in Zoho Mail:

• Log in to your Zoho Mail account.
• Go to Settings > Mail Accounts > IMAP Access.
• Enable IMAP.

2. Open Outlook and Add Zoho Account

• Launch Microsoft Outlook.
• Now, go to File > Add Account.

3. Enter Zoho Email Credentials:

• Enter your Zoho email address and password.

4. Configure Incoming & Outgoing Servers:

• Incoming Server (IMAP): imap.zoho.com, Port: 993, Encryption: SSL
• Outgoing Server (SMTP): smtp.zoho.com, Port: 465 or 587, Encryption: SSL/TLS

5. Finish Setup:

• Now, click Next and let Outlook verify the details.
• Once completed, Zoho emails will sync with Outlook.

2nd Manual Method: Export Zoho Mail to Outlook with EML Export Format

1. Firstly, open Zoho Mail and log in to your Account.
2. Now, go to Settings > Import/Export > Export.
3. After that, select the mailbox that you want to export.
4. Next, choose EML as the export format and download the emails locally.
5. Now, open MS Outlook on the desktop.
6. Drag and drop the EML files into the Outlook folder.
7. Lastly, finish the task.

What are the shortcomings of these manual methods?

You can use the manual method given above, but it may come with several issues, which are as follows:

• Manual methods are time-consuming when it comes to exporting large mailboxes. You have to do the same task time and again.
• For the manual method, the user will have to be a technical expert; only then will they be able to do this process.
• While doing the manual method, just one wrong setting can make you lose your important data.
• The drag-and-drop method can alter your email hierarchy and the original folder structure.

Professional Method: Regain Zoho Mail Export Tool

Regain Software offers the Regain Zoho Mail Backup Tool for smooth and effective data export. To perform this export task, you need to follow some simple steps, which are as follows:

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• Step1: First, install and open the Regain Zoho Mail Backup Software on your system.
• Step2: Click on the Open and Enter the Zoho Mail login credentials (like username, password, and other things) of your Account.
• Step3: You can also select and deselect the folder with the help of the Regain Zoho Mail Export Tool preview feature.
• Step4: Enter the target account credentials for cloud migration or to backup in Outlook PST file format, select the PST and click on Convert Now.
• Step5: Move accordingly, and the Zoho Mail email export process will start.

Salient Features of the Regain Zoho Mail Backup Software

• Regain Zoho Mail Export Tool supports Outlook, Yahoo, Gmail, Office 365, Yandex, and all IMAP accounts as target.
• The Regain tool offers a preview facility before exporting to select/deselect folders.
• With the help of this tool, users can save their Zoho Mail emails into PST, MBOX, EML, PDF, and MSG file formats.
• The Regain Zoho Mail Backup Tool maintains folder hierarchy and email structure even after the export process.
• There are no size limitations on the mailbox for backup/migration.
• This professional utility is compatible with all Windows OS.
• Regain Zoho Mail Export Tool offers a free demo version to evaluate its compatibility before purchase.
• This tool offers 24/7 free technical support to users.

Video Tutorial for Zoho Mail Backup and Migration Using Regain Software – Watch Now!

Wrapping Up:

Exporting Zoho Mail to Outlook can be done manually via IMAP configuration or EML file export, but both methods have limitations when dealing with large mailboxes. Professionals avoid manual hassle and use professional assistance. For hassle-free migration, a professional Regain Zoho Mail Backup Tool is the safest and most efficient solution. To export Zoho Mail to Outlook, you can export Zoho Mail to the Outlook PST file format or directly migrate to Outlook.com. A free demo version of Regain’s tool is also available.

Frequently Asked Questions

Q. Can I migrate only selected folders from Zoho to Outlook?

A. Absolutely, the Regain Zoho Mail Backup Software supports filter-based migration, so you can only export selected folders.

Q. Is there a risk of data loss during manual export?

A. Yes. One single incorrect configuration or large mailbox export can result in missing emails or corrupted files.

Q. Can I use Outlook without the internet after migration?

A. Yes, once emails are imported or synced, Outlook allows offline access.

Q. Will I have the option to preview the mailbox before export?

A. Regain Zoho Mail Export Tool offers high-quality preview features. So that users are assured whether the data they are exporting is completely accurate or not.

Q. Where can I get information about the Regain Zoho Export Tool?

A. If you have any queries about this tool, then you can get information from our support team at support@regainsoftware.com or via live chat, and that too is free of cost. Our technical support team is 24*7 available.

Q. Can I add a PST file in any Outlook account?

A. Yes. You can add and access the PST file in any Outlook account. Moreover, you can password protect the PST file.