How to Convert PST Data to MBOX Files?

In this days, there are many email and email handling software that offer users to work with any email client, if we talk about them, it is impossible not to have heard of Outlook – it is one of the most popular and especially preferred email clients for Windows . And Outlook is the best email client for businesses, corporate, organizations, individuals who manage more than 1000 emails a day. Although MS Outlook is also a version for the Mac platform, it is not very popular among Mac users.

Reasons Why You Need to Convert PST to MBOX

Let’s focus on the most common reasons why many users want to convert Outlook PST files to MBOX file format that is supported by various email clients including Thunderbird, Spice Bird, Eudora, Apple Mail, etc. Here we have mentioned a few reasons below, so after reading all these reasons, you will know very well why users need MS Outlook to MBOX conversion.

  • In the long run, MS Outlook proves to be very expensive for many general users, as it becomes necessary for users to purchase a licensed version of MS Office after a certain period of time. You can download MS Outlook and sign up during the trial period to evaluate the product, but after that you will need to purchase a license for it. Therefore many users wants shift from MS Outlook to MBOX supported email client for free. Desktop email clients, which are available both open source and online for free, are preferred by single users.
  • PST files in MS Outlook can be corrupted and inaccessible. When we talk about Microsoft products, we do not find any native method of resolving file loss or corruption issues in it and PST only works on Outlook. Thus, if the file is corrupted once, then in this situation we may be stuck for a long time.
  • Outlook users must have Windows OS enabled, and MBOX files can be accessed on any OS. For example, Windows, MacOS, Linux, etc.

Now definitely you are clear that why and when users might need the conversion of Outlook PST file to MBOX file format, and I hope you also came to know the main differentiation between the two file formats. Now we come to the next topic how can you convert a PST file to MBOX?

You will find many manual as well as third party tools online to carry out the conversion of Outlook PST to MBOX (Mozilla Thunderbird) file. But, for reliable and safe conversion we recommend using Regain PST to MBOX Converter, an all in one solution to handle all kinds of issues or needs related to Outlook PST data file.

This tool is specially designed with advance algorithm that efficiently scans and converts your Outlook PST file. also the software is very competent as it allows you to switch PST to MBOX and you can transfer all of the mail data into other email clients like Spicebird, Thunderbird, etc. into MBOX format. Now, here we will show you the working procedure of this Regain PST to MBOX Converter, by following which you will be able to convert Outlook PST to MBOX file format without facing any technical issues.

Following are Steps to Convert Outlook Emails to MBOX format:-

PST to MBOX Converter tool

  • Here, browse and select the file that you wish to convert and click “Open,“

Select Outlook PST File for Conversion

  • After the conversion completes, you will see the file folders. Click any folder to preview its email / item.

Show Preview of Emails before PST to MBOX Conversion

  • Now, select the destination location where you want to save the MBOX file. Click “Save Now” option to complete the process,
  • Here you can also merge your entire converted folders items in a single MBOX file, if you wish

Select the destination location to save converted MBOX file

  • Finally, you will get a notification on your screen displaying “saving” process has been completed.

Successfully Convert PST file to MBOX format

How to Migrate Public Folders to Office 365 Shared Mailbox?

Public folders in Microsoft Exchange are used to share information with others within your organization. But shared mailbox is more convenient as compare to public folder of Office 365 account. Therefore if you are looking for a dominant solution that can help you in migrating your Microsoft Office 365 public folder to a shared mailbox, then they really know the need for their action. Before we proceed, the blog readers have to understand the reasons why most of the users are moving from a public folder to Office 365 shared mailboxes.

Here we have listed some benefits that the users get while using shared mailbox as compare to Microsoft Office 365 public folder:

  • For shared mailboxes, there is no need to allot a license like other users’ mailboxes and public folders. This saves cost of users.
  • Users can access shared mailbox from mobile phone that make it impossible to access public folders.

After reading these two benefits, you might already know that why most of the users want to move their public folder to Microsoft Office 365 shared mailbox. However, if there are different types of users on it, then it is bound to be that the reasons for their migration will also be different. Let us discuss how we can move our public folders to Office 365 shared mailbox manually without wasting lots of time.

Procedure for moving Office 365/Exchange Public folders to Office 365 Shared Mailboxes

Using Microsoft Office 365 Admin Center

If any users need to move their public folder data in Microsoft Office 365 to shared mailboxes, then users must have a shared mailbox. If shared mailboxes are not available in your Microsoft Office 365, then here is a procedure by which users can easily create a shared mailbox on their Microsoft Office 365 account. Just follow these steps given below:

  1. Open your Microsoft Office 365 account with authorized credentials
  2. Then click ‘Admin’ on the welcome page administrator. Go to the admin center.
  3. From the top right panel, in the Groups category, choose the Share Mailbox option. How to Migrate Public Folders to Office 365 Shared Mailbox?
  4. Then press the button on ‘add a mailbox’ option to add a new shared mailbox.
  5. Enter the mailbox name, then enter your email ID and click Add. How to Export Exchange Public Folders to Office 365 Shared Mailbox?
  6. Now that a shared mailbox has been created, you can view it in its Shared Mailbox category.
  7. Select the mailbox and then click Edit against Members Option. Step by Step Guide to Migrate Exchange Public Folders to Office 365 Shared Mailbox
  8. Select it, click the Edit icon, and then click Add Members to select the users you want to add as a shared member. Export Exchange Public Folders to Office 365 Shared MailboxAfter selecting users and then click ‘Save’.
  1. Members will get added to Shared Mailbox, click ‘Close’.
  2. A shared mailbox is now being created. You can find it in the Shared Mailbox category, in the ‘Recipients’ section, in ‘Exchange Administrator Center’. How to Transfer Exchange Server Public Folders to Office 365 Shared MailboxesThere is another technique also by using which users can easily create a shared mailbox in their Microsoft Office 365 account. There are situations in which PowerShell should be used. For example, the reason why you want to use a cmdlet is that this is the only method if you want to allow Send on Behalf.

New-Mailbox -Shared -Name “< mailbox name>” -DisplayName “< mailbox display name>” -Alias tom | Add-MailboxPermission -User < mailbox address> -AccessRights FullAccess –InheritanceType All | Set-Mailbox -GrantSendOnBehalfTo < mailbox address>

In general, this method is not recommended because it involves running complex cmdlets and therefore there is a greater risk of manual errors.

Now, in order to move Microsoft Office 365 public folders to Microsoft Office 365 shared mailboxes, user should not rely on clearly used manual techniques, as such a direct solution is not available for it. Thus, we suggest you to try this magnificent Microsoft 365 Migration software designed to migrate public folders to Office 365 shared mailboxes. This program is designed with intelligent and powerful algorithms that allow direct migration of public folders into the cloud environment of shared mailboxes. Users should not worry about any version of the exchange or Microsoft 365 version as it supports all of them. Evaluate complete working capability and accuracy with present-day techniques that came from Automated Tools, and visit the free trial version and experience it yourself.

Now users can use a dominant solution such as EDB to PST Converter tool that easily move their public folders to Microsoft Office 365 shared mailbox and the whole shared mailbox can be accessed via Outlook Web Access in Microsoft 365. Users just need to right-click on the username and select ‘Add shared folder’ and after that you can see the data in it when selecting the mailbox.

Conclusion

At first, they may look identical, just with different names, but when we meet more in Office 365, the differences begin. Due to differences in functions and objects between the Microsoft Office 365 public folder and the Microsoft Office 365 shared mailbox, users need to migrate. There are no problems because users can easily create a shared mailbox using Microsoft 365 Admin Center or Windows PowerShell. But if users want to migrate a public folder to a Microsoft Office 365 shared mailbox, then you need to choose a trusted third-party tool – the Office 365 to PST tool. The software supports migration with satisfactory performance and security.

How to Export IBM Lotus Notes Mailbox to Office 365 Account

Nowadays, Office 365 is becoming popular day by day due to its cost efficiency and other benefits such as zero-maintenance and universal access. Therefore, many organizations (small as well as large) are shifting from IBM Lotus Notes to Office 365 platform. If you are also wants to take advantage of the best features of Office 365 and you are looking for an option to migrate Lotus Notes to Office 365, then I would like to say that you are absolutely at the right place. Because here, we are going to discuss how we can execute Lotus Notes for Office 365 migration. We have two options for migrating Lotus Notes to Office 365 – the first one is Manual Method and secondly we can also use professional method. Let us discuss and learn about both the methods in details:

Why Lotus Notes to Office 365 Migration:

  • If we compare Microsoft Office 365 with Lotus Notes it is very economical, because the maintenance cost in Lotus Notes is very high.
  • Lotus Notes is not suitable for novice users, as it is technically complex and very difficult to learn, while Office 365 is user friendly and very easy to operate.
  • In Office 365, all users’ documents are up to date which can be accessible from anywhere. It provides you with a collaborative environment, allowing users to easily collaborate with teammates, customers and partners.
  • Features like the search feature in Lotus Notes are not so good, while the results in Office 365 are based mainly on the search by keyword.
  • Office 365 has many other features like – SharePoint Online for content management, Skype for Business, etc, due to which many users are attracting towards it.

Manual Method for Lotus Notes to Office 365 migration:

If you want, you can migrate from Lotus Notes to Office 365 or Exchange manually, with the help of IMAP Connector. By following some of the steps given below, you can transfer Lotus Notes to Office 365.

Step 1: Have a backup of NSF files:

Nowadays no manual method is completely safe and error free, there is always a possibility of data loss when using it, so before proceeding manually, users should keep backup of their NSF data files for future use.

Step 2: Now, you are required to create a new mailbox for each NSF user who is having the IBM Lotus Notes account.

Step 3: Enable the TCP/IP port for each user accounts by following the given steps:

  • First of all you need to open Domino Administrator in Lotus Notes application.
  • Now you go to the configuration tab, and open the given server document that executes the IMAP service.
  • Now you click on Ports, then Internet Ports and then once again click on the Mail tab.
  • Now, in the Mail Mail (IMAP) column, you have to change the TCP / IP port value status to Enabled.
  • Now all you have to do is click on the “Save button” to save the given changes and close the application.

Step 4: Synchronize with the IMAP Connector

Finally you can use the IMAP Connector to synchronize mailboxes b/w the Lotus Notes and Office 365 in ease.   

Drawbacks of Manual Method:
  • The active firewall and Proxy Server of Lotus Notes may block the Internet connection during the migration process.
  • You must manually migrate calendar items, because there is no such feature for auto migration.
  • The manual method has a file size limitation that cannot migrate more than 1 GB of NSF file.
  • The Manual process is lengthy and time-consuming as well.
  • The manual process also needs technical expertise to run it.
  • In manual process, there is always a chance of data loss due to human error.

Professionally Lotus Notes to Office 365 Migration:

Manual method is not a right solution to execute Lotus Notes to Office 365 migration. It is because; manual method is surrounded by many limitations. So, to migrate IBM Lotus Notes emails to Office 365 in an effortless manner. You can use Regain NSF to Office 365 Migrator tool, which is the best utility for migrating your IBM Lotus Notes to Office 365. Now, let us see some user centric features of this software given below:

  • The software allows direct migration of Lotus Notes NSF to Office 365.
  • With this you can easily upload selective NSF files to Office 365
  • Maintains the integrity of data and folder hierarchy during migration
  • Generates the preview of mailbox before migration to check the desired emails.
  • You can easily apply Date based filter before migration
  • It also has Save Detailed Migration Report option for future reference
  • It is easily workable on MS Office 2003, 2007, 2010, 2013, 2016 and 2019
  • It provides you Free Trial Version at free of cost & save 30 emails/folder
Steps to follow:

Step 1: Install and launch the Software. After installation, you will see NSF to Office 365 migrator software on the screen.

Step 2: Here, you just need to enter the input and click on the browse button. Export NSF files to Office 365

Step 3: Here, you need to select NSF file for scanning, which you want to migrate. How to Migrate Lotus Notes Emails to Office 365 account

Step 4: Now, on screen you will see the scanning file process How to Import NSF files to Office 365 user account

Step 5: Once the scanning process get completed, you will the preview of exportable mailboxes on the display. Import Lotus Notes Mailbox to Office 365 account

Step 6: Fill the details asked, and click on the connect button given below. Want to Access Lotus Notes Emails to Office 365 platform

Step 7: Finally your NSF files are migrated successfully to Office 365 Account.

How to Upload PST to Office 365

There are many users here, who want to upload their Outlook PST file to Office 365 platform. If you are also looking to upload your PST file to Office 365, then believe me truly that you are on the right page, because today we are going to discuss this topic. In this blog, we will discuss about PST and Office 365 in details and also learn about different ways, that how can we upload PST files to Office 365 quickly without any trouble.

In today’s modern data messaging architecture, MS Office 365 provides its users various advantages, through which users can do their work from anywhere, as long as you have an internet connection. Because of which many businesses and organizations are attracting towards Office 365.Therefore, Office 365 remains the focus of attention in the online world nowadays.

Concerns with the PST

  • It is not centrally managed, due to which it is very tricky to confirm – how many PST files are exist in the infrastructure and where they are located.
  • There is risk of data loss, file corruption and also it reduces the speed of Outlook.
  • It involves major security risk as Portability of PST exposes organizations to data leakage and also susceptible to malware.
  • If we talk about its security, then password protected files are not safe as even a moderately skilled attacker can unlock the PST using well-known tools.

Ways to Upload PST to Office 365:

There are two ways to upload your PST to Office 365 – you can use either manual method or third party tool to upload PST to Office 365, you should know about both the methods, before you reach to any decision. So let’s get to know about both the methods in details. 

Manual Method 1. Using Microsoft Office 365 Import Services:

Step 1: First you go to the File and then click on the given Open option, and then click on the Import option.

Step 2: Now you go into the Import and Export Wizard, and click Import from another program or file and hit the Next button.

Step 3: Here, you need to click on Outlook data file (.pst), and then just click on Next button.

Step 4: Now you need to set the options for importing the Items, usually there is no need to change the default setting.

Step 5: Now, just Click on the Finish button.

This process may seem easy to you, but it has many limitations which we will discuss later.

 Manual Method 2. Using Network Upload Method:

Step 1: Copy SAS URL and install Azure AzCopy 

  • First, install AzureAzcopy tool on your system, use it to upload PST or copy SAS URL.
  • Follow https://protection.office.com/ and sign in to your Office 365 admin account.
  • Click Data Governance on the left pane of the Security and Compliance Center >> click Import.
  • The import page will open up, click on Import PST files option >> select + New Import job.
  • Select the name for PST import job >> click Next.
  • From Import Job Type page, select data option >> click Next.
  • See the import data page on the screen, copy the secure storage key >> Download Azure AzCopy tool, now, see pop-up window appeared on the screen.
  • Click run >> to install AzCopy.

Step 2: Upload PST file to Office 365

  • Open the command prompt as an administrator on your system.
  • Now, simply open the directory where >> Azure AzCopy tool is installed.
  • Run the command which is given below to upload the PST file.

AzCopy.exe.Source :< Location of PST files>/ Dest:<SASURL>/V:<Log file location>/ Y

Step 3: Create the PST Import mapping file

Once the PST file has been successfully uploaded to Azure Storage Location, create a CSV file in the mailboxes account after uploading Outlook data file.

  • Download a sample PST import mapping files.
  • Open/Save CSV files on notepad or excels, and edit according to your needs.

Step 4: Create PST Import job in Office 365

  • After completing the creation mapping file, create a PST import job in Office 365. For this follow the procedure in step 1.
  • Now, on Import data page appeared >> Click on the option “I’m done uploading my files and I have access to the mapping file” >> click Next
  • Upload the CSV mapping file created in step 3. >> click Validate to verify job file
  • After verifying the job, submit the job >> click Save button >> click close.

After following all the above steps, now your PST file is uploaded to Office 365 successfully, check the Office 365 account to open the files.

Limitations of Manual Method to upload PST to Office 365:

  1. As you can see, the manual way is very long and tricky due to which it takes your lots of time.
  2. You will need the technical expertise to upload your PST to Office 365 manually.
  3.  Manual process creates higher chances of human error, a single error that can lead to data loss.
  4. Manual method fails to upload oversized PST files to Office 365.
  5. If you fails to upload PST file with manual process, then in the next attempt the scenario of duplicity will appear. 

Third-Party Tool:

After discussing about the manual method in detail, all of you must have known how complex and confusing this manual method is. So now we are going to discuss another way to upload PST to Office 365 cloud platform as a third-party tool. By the way, you will find many third party tools in the online market. But we would advise you to choose only Regain PST to Office 365 Migration tool as it is also very economical and designed with user centric features. As you can see the features given below:

  • You can easily import PST to Office 365 Admin and User account easily
  • It allows filter option for selective migration of PST to Office 365
  • It does not have any PST file limitation to import to Office 365.
  • It performs migration, category-wise such as emails, contacts, calendars and tasks.
  • It comes with user-friendly interface; even novice user can easily run the process.
  • It maintains original hierarchy of Outlook data while uploading PST to Office 365
  • It also allows you to import PST to Live Exchange Server with ease
  • It shows you the preview of all email folders in its preview panel
  • It is workable on all the version of MS Outlook and Windows OS
  • It provides you Free Trial Version in which you can save up to 30 emails/folder

Easy Manual Tricks to Convert Data from NSF to PST

Today, in this blog we are going to discuss about the topic how to convert NSF to PST format manually as well as with third party tool. As, you know that both IBM Lotus Notes and Microsoft Outlook are popular email clients which companies across the world are using. But there is a difference between these two emails clients, where NSF (Notes Storage Facility) is a file extension used by Lotus Notes, whereas Microsoft Outlook use PST file format to store data. Nowadays, many users are switching from Lotus Notes to Outlook, seeing the changes in their business requirements and market. There are many reasons behind the conversion of NSF file to PST format. Here we have shown some reasons, which you can see below:

  • Lotus Notes is more costly then the Microsoft Outlook.
  • The Lotus Notes needs high technical expertise to run it.
  • On Outlook, users can perform various tasks at one time. But, Lotus Notes does not perform multiple tasks.
  • MS Outlook provides wide range of advanced technical features and security services to its users as compare to Lotus Notes.

Now you will know from the points given above why users need to move from Lotus Notes to MS Outlook.

Some Manual Tricks to Convert data from NSF to PST:

The manual method to import NSF data to Outlook is a technically enhanced solution which can import your NSF file to PST format in ease. The manual process has the higher chances of data loss, so it is suggested to you that before using the manual process, you should take a backup of your NSF database to secure your data for future use.

  • Use Import/Export Method

Use Import/Export Method

This process is divided into two different categories; in this process you have to first export all your mailboxes from Lotus Notes environment and then, you need to import the entire exported mailbox from Lotus Notes to the Outlook.

Export Notes Mailboxes: To export your mailboxes from Lotus Notes, you are required to follow these simple steps and perform a process –

Step 1: First you open Lotus Notes, and Go to Mail

Step 2: Select File from it and click on EXPORT option.

Step 3: When you click on the export option, a window will open in front of you with the name of Export Wizard, from where you have to choose any option from Tabular Text or Structured Text format. After, that click Continue button till the process of exporting complete.

Note: you can select anyone option, because both the options are supported by Outlook.

Step 4: After the completion of export process, you just need to Click Export to end the wizard.

Import Notes Mailboxes: once the exported process gets completed successfully, you are further required to follow the below steps to import the Lotus Notes Mailboxes –

Step 1: first of all you need to open Microsoft Outlook.

Step 2: Then go to file and simply click on Import and Export option.

Step 3: Now, you need to click on Next to open the Import and Export.

Step 4: here you are required to select the format in which you want to export the data.

Step 5: Now, Click on the Next button and Browse the exported file from Lotus Notes.

Step 6: Until this export process completes, you are required to repeat this process with all.

Drawback:  It will consume lots of time to export your large size mailboxes.

Limitation:

  • The manual process does not guarantee you successful conversion of NSF file to PST format, because it not allows you to convert the calendar entries.
  • In manual process there are high chances of failure due to various human errors.
  • With the migration of manual process there is high threat of data loss.
  • This process is very time consuming, as it can only export one NSF file in one run.
  • It has expensive setting up cost as well.

Some exclusive features of Regain NSF to PST Converter

Now, if you are looking for NSF to PST converter tool to migrate from IBM Lotus Notes to Outlook then we can provide you with another easy and quick solution. We recommend Regain NSF to PST converter software to convert your NSF file to PST format. We have shown some features of this software below, which will be clear to you after viewing, why choosing Regain NSF to PST converter is a better decision.

  • It converts complete data from Lotus Notes (.nsf) files to Outlook (.pst) files format.
  • It easily exports your Lotus Notes NSF files without any loss of data.
  • It converts all emails along with attachments, such as images, documents etc.
  • It has the option to split PST file which is exported by Lotus Notes.
  • It provides you email filter option for selective conversion
  • It is very quick and fast, consume your lots of time while conversion.
  • It view preview of convertible Lotus Notes emails in preview panel.
  • It allows you to convert NSF file to PST, MBOX, EML, MSG, EMLX and vCard format.
  • It does not require any higher technical skill to run it.