Top Methods to Convert Mac Outlook Contacts to CSV

Published On - March 21, 2024 by Nasir Khan | Reading Time: 4 minutes

Summary: – Mac Outlook, commonly referred to as “Outlook for Mac”, is a desktop-based email client application developed by Microsoft for users of macOS operating systems. It provides users with a comprehensive email management solution, offering features such as email organization, calendaring, task management, and contact management. However, sometimes managing the bulk of contacts should be hectic, or there are requirements to share the contacts with other platforms, and in that case, users want to convert Mac Outlook Contacts to CSV. In this article, we will discuss the two most straightforward methods for converting the contacts from Outlook for Mac to CSV file formats.

A Detailed Overview of CSV file

CSV stands for comma-separated values and is a plain text format used for representing tabular data, where each line corresponds to a row in the table, and a delimiter, typically a comma, separates each value within a line. It is often used in spreadsheets and databases to exchange structured information between programs that can’t communicate directly. For example, you can save contact information from Excel or Outlook as a CSV file. Converting Outlook contacts to CSV format facilitates easy importing and exporting of contact information across different platforms and applications, making it a versatile solution for data interchange.

Where is there a Need to Convert Mac Outlook Contacts to CSV?

There are several reasons why one might need to convert Mac Outlook contacts into a CSV file: –

• One of the common reasons to export Outlook contacts to CSV is that a CSV is a universal format and widely supported by various applications and platforms, so transferring contact data with Outlook to different software, email clients, CRM systems, and services should be more accessible.
• Sometimes, users may need to migrate their data to a new email client, operating system, or contact management system that doesn’t support direct importing of Outlook contacts; converting them to CSV is often the most efficient method.
• To back up the contacts from Mac Outlook, users want to initiate the backup process in CSV file.
• Users want to convert contacts from Outlook to CSV files as it is supported and imported into multiple spreadsheet software like Microsoft Excel or Google Sheets for further analysis, reporting, or data manipulation.
• There may be a requirement that third-party applications and services require contact data in CSV format for integration purposes.

Two Methods to Convert Mac Outlook Contacts to CSV file

Several methods are available in the market that guarantee that they help in the conversion of Mac Outlook contacts into CSV files in bulk, but they are difficult at the same time. So, we are going to explain two effective and accessible methods that can help you export all the contacts from Mac Outlook to CSV file format.

Method 1: Convert Mac Outlook Contacts to CSV Manually

This is the simplest method to export Outlook for Mac contacts to a CSV file. Here, you only need to install the Mac Outlook on your system and have storage space to download the resultant CSV files.

Step-by-Step Guide to Convert Mac Outlook Contacts to CSV

Follow these simple steps to convert your Mac Outlook contacts to CSV format:

1. Open Outlook on your Mac.
2. Navigate to the “File” menu and select “Export“.
3. Choose the option to export contacts.
4. Select the contacts folder you want to export. You can choose specific folders or export all contacts.
5. Click on the Continue button to proceed further.
6. After that, allocate the destination path where you want to save the CSV file.
7. Then, click on the Save As button to initiate the conversation process.

The steps mentioned above have helped you to convert Mac Outlook contacts to CSV file format easily. However, these manual methods come with several drawbacks.

Limitations of the Manual Methods

• The manual process is time-consuming and challenging for non-technical users to execute.
• Mac Outlook installation is mandatory on your system.
• There is a risk of error during the conversion process.
• The Manual solution does not allow bulk contacts from Outlook to be converted to CSV files.

Method 2: Convert Mac Outlook Contacts to CSV Automatically

Regain OLM to PST Converter is a robust and automated solution that converts single and multiple contacts from Mac Outlook to CSV file format. The software allows for previewing all the contacts in the OLM files before converting them into CSV format. In addition, you can convert Mac Outlook contacts into different file formats like PST, MSG, MBOX, EML, PDF, and others. You can even migrate MAC Outlook (OLM) mailbox items (emails, contacts, calendars, tasks, journals) to Gmail, Yahoo, Hotmail, GoDaddy, and Amazon Workmail.

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Following Simple Steps to Convert Mac Outlook Contacts to CSV

1. Download, Install and Run Regain OLM Converter Software on your system.
2. Click on the Add File to browse the OLM file containing contacts.
3. Once the file is added, the software initiates the scanning process for the CSV file.
4. Here, you can preview the content you want to check the desired folder.
5. Select the saving format as CSV and set the location to save the file.
6. Click on the Save Now button to start the conversion process.
7. At last, you will get the resultant CSV file at your desired location.

Conclusion

Through this blog, we discussed the two best methods to convert Mac Outlook contacts to CSV file format: manual and professional. It is up to you to choose between a manual or professional solution. Both are easy to implement, but the manual contains drawbacks in some cases, so we recommend you opt for the third-party solution for seamless conversion.

Frequently Asked Questions

Ques1. Can I manually convert Mac Outlook contacts to CSV, and what are the limitations?

Ans. Yes, you can manually convert Mac Outlook contacts to CSV using the Export option in the Outlook application. However, manual methods have limitations, including being time-consuming, prone to errors, offering limited customization options, and facing compatibility issues.

Ques2. What are the benefits of exporting Mac Outlook contacts to CSV?

Ans. Exporting Mac Outlook contacts to CSV offers several benefits, including data interoperability, migration of contacts to other platforms, backup and recovery options, data analysis and reporting capabilities, and integration with third-party applications.