Best Office 365 Backup Solutions Comparison: Detailed Analysis

Updated On - May 23, 2023 by Armaan | Reading Time: 6 minutes

The Office 365 cloud-based work suite has seen widespread adoption. Office 365, a cloud-based software as a service, offers users a lot. Office 365 has advanced products and services like Outlook, SharePoint, Teams, PowerPoint, OneDrive, and Yammer. A large number of people every day use its features. The risk of information corruption or deletion is, nonetheless, there, as with any online service. Ask yourself: what would happen if your files were corrupted or lost? Do you have the ability to make them again from scratch? Don’t risk your safety. It’s good to know that you may safeguard your Microsoft 365 information by creating a backup. Backup always favors the users. Below, in this blog, we will know all the aspects related to Office 365 backup. We’ll look at the best Office 365 backup solutions comparison and help you decide which is best.

Office 365 Backup: Why Do You Need It?

One of the most important things we have now is our data. We use Office 365 to keep in touch with loved ones, manage our professional and personal life, and organize our schedules. It is crucial to routinely back up your Office 365 data to prevent catastrophic loss.


There are a lot of primary causes of data loss that you should be aware of. There’s always the chance that your computer or browser will suddenly freeze, malfunction, or otherwise stop working. Accidents can still occur in Office 365 data centres even if you’re extremely careful. Because of this, you should always have a contingency plan for Office 365 to survive the nightmare of data loss.


Going to great lengths or spending a lot of money to back up your data with Office 365 is unnecessary. Numerous low-cost and simple cloud-based storage options exist today. Keep a copy of your files on an external hard disk or local drive. Office 365 data should be backed up regularly, at least once a week, using whichever technique you use to prevent data loss.

Microsoft Office 365 Backup — What Is It?

Office 365 is a suite of web-based productivity tools that can be used from anywhere with an internet connection. In addition to email, calendar, and contact management, Office 365 (Exchange Online) provides customers access to several other useful tools. Microsoft is not responsible for providing clients with data backup or brick-level disaster recovery services, even though Office 365 is a dependable and resilient service.

In the event of an unexpected event, such as a power outage, hacker attack, or natural disaster, it is the responsibility of each user to back up their data in Office 365. It’s vital to pick a program appropriate for your needs, but several popular options for backing up Office 365 data are available. In addition, you’ll need to regularly develop and update your backup strategy to guarantee the safety of your Office 365 information.

Best Office 365 Backup Solutions Comparison 

Get ready to evaluate your requirements with the top-notch Office 365 Backup services available now. Here, we’ve compiled a random collection of the best Office 365 backup solutions on the market

  1. Regain Office 365 Backup solution


Those who run a business that relies on Office 365 for email and other productivity tools will find the Regain Office 365 Backup solution. This Windows program can save your emails, contacts, calendar, and documents from Office 365.


You can rest easy knowing that your information is secure with the help of Regain’s Office 365 backup service. Complete Microsoft 365 Advanced Threat Protection is included to safeguard information from prying eyes. Furthermore, they offer round-the-clock assistance for any backup issues.

The ability to selectively back up data from an Office 365 user’s mailbox by filtering data items according to date range and item categories is the greatest strength of this backup solution. As a result of its many advantages, Regain Office 365 backup is the finest option for protecting the information stored in users’ mailboxes in Office 365.

Free Download100% Secure Buy NowPrice: $89


  • Complete Office Suite Protection
  • Unlimited Daily Automatic Backups
  • Backup Support for PST, HTML, and MSG, Available
  • User-Friendly GUI
  • 24-7 Access to Trained Professionals


Regain Software offers Office 365 backup solution in the most pocket-friendly manner. You can purchase its license in three variants, which are as follows:

  • Home License: This costs only $89 for activation in up to 5 systems. Also, it is considered the best choice by several Microsoft MVPs and other professionals.
  • Corporate License: You can activate a corporate license in multiple systems, costing $199.
  • Technician License: This license variant costs $449 and is recommended for Data recovery service providers/AMC companies/consultants.

I will not mention other software prices because they’re more expensive than this tool. If you’re interested in them, please check by yourself. Otherwise, you can install the free version of the Regain Office 365 backup solution.

  1. Kernel Office 365 backup solution

To export Office 365 to PST mailboxes, you need a solution like Kernel Office 365 Backup. It’s the best way to ensure that your emails, contacts, tasks, meetings, attachments, documents, and other objects in your Office 365 mailbox are backed up safely and securely.


  • Incremental Backup
  • Smart Filter Options
  • Automated CSV File Backup
  • Backup Support for PST, HTML, MSG, PDF, and DOC/DOCX Available
  1. Acronis

Acronis Cyber Backup is an expert Office 365 backup solution with several options for safeguarding your data. You can rest easy knowing that your Office 365 data is always backed up and secure, thanks to the continuous backup offered by this service.

The granular restore features of this backup solution make it possible to selectively restore the data you need instead of restoring the whole backup. Acronis is a good choice for organizations on a budget because their subscription plans are reasonably priced and offer a free trial. This is a good bet if you’re searching for a simple yet thorough Office 365 backup solution.

  • Optimized data storage
  • an integrated anti-ransomware system
  • Acronis Instant Restore features are all included
  • Blockchain’s Notary Function
  1. SkyKick

Protecting data in the cloud is a breeze because it is optimized for Office 365. SkyKick Cloud Backup is the company’s main product, and it allows users to create automatic, encrypted backups of their Office 365 mailboxes and other data stored in the cloud. This includes data stored in Exchange Online, SharePoint Online, and OneDrive for Business. It provides multiple options for cloud-based backup and administration of Microsoft Office 365.

Not only can they back up data automatically, but they also include several other capabilities that are useful in their own rights, such as the ability to search and export data from backups and support for multi-factor authentication. Having SkyKick Cloud Backup in place is a must for any business that uses Office 365 for its email, collaboration, and storage needs.


  • Point-in-time Restore Feature
  • Easily backup Office 365 mailboxes to PST file
  • Automatic SharePoint & OneDrive Discovery
  • Recovery Across Inboxes
  • Quick Results & Simple Configuration
  1. Veeam

Let’s continue the series of the best Office 365 backup solutions comparison and the next tool is from Veeam. The Office 365 Backup solution from Veeam lives up to the company’s reputation as a market leader in backup and recovery for over a decade. Businesses relying on Office 365 for email and other productivity duties will find its backup solution an excellent option, thanks to its many useful features.

It has several safeguards to ensure that your data is always recoverable in the event of deletion or corruption. Also, it’s user- and configuration-friendly by design, so you can start up in no time. Finally, they provide several pricing tiers to accommodate enterprises of varying sizes. Therefore, Veeam Office 365 Backup Solution is the optimal method for safeguarding data and making it readily accessible whenever required.


  • Easier and Faster eDiscovery Procedures
  • 45 Office 365 Restore Options
  • Support for Hybrid Backups of Office 365
  • Hosted locally and on the cloud

Explore Regain Office 365 Backup Solution’s Features:

Above, we compared the best Office 365 backup solutions and found that Regain Office 365 Backup Solution is quite impressive. Our best Office 365 backup solutions comparison ended with Regain Office 365 Backup Solution. Also, it offers a free demo version to evaluate the software before purchasing. Let’s dive deep to explore all the dimensions of this software.

  • This tool properly maintains the integrity of the data and preserves the hierarchy.
  • There is no limitation on the data size; this software doesn’t put any restrictions on the data size.
  • Regain Office 365 Backup Solution also works on the Live Exchange Server with the same capabilities.
  • It offers backup into multiple standard file formats like PST, MSG, MBOX, EML, et cetera.
  • Regain Office 365 Backup Solution is compatible with all versions of Windows OS.
  • This utility is developed to simplify the process; hence, it has a very user-friendly GUI. Any user without any external assistance can quickly backup their Office 365 mailboxes.
  • It also offers a data preview before processing the backup in the file formats. It ensures the correctness of data before processing.
  • Users can also choose a particular folder for the backup.
  • A free demo version of the software is also available to download to process the 30 items per folder.
Wrapping up:

Office 365 has many valuable features and benefits and a massive user base. Office 365 is a product of a renowned company called “Microsoft” and offers a secure environment. Though it has numerous security features, there is always a risk of data corruption or loss. For this reason, it’s crucial to have a backup strategy ready to retrieve your data in the event of a catastrophe. That being said, what can you do? Various solutions for backing up Office 365 have been analyzed so that you can pick the one that works best for you. We did best Office 365 backup solutions comparison; try these backup options to see how simple it is to protect your organization from harm in the event of data loss.

Author: Armaan

Hello I have been working in Regain Software for the last 6 months. I have been in the field of writing for many years and worked with many Data recovery companies. Here I am writing technical blogs, Software User Guides and manual methods for email conversion and cloud migration. Now, working on all products of our company. Thanks you

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