Updated On - October 13, 2022 by Henry Bray |Reading Time: 4 minutes
In this blog, we explain how to migrate Public folders to Office 365 shared mailboxes and also know, what is the need to move mailboxes to Office 365 shared mailbox.
Public folders in Microsoft Exchange are used to share information with others within your organization. But shared mailbox is more convenient as compared to a public folder of an Office 365 account. Therefore, if you are looking for a dominant solution that can help you migrate your Microsoft Office 365 public folder to a shared mailbox, they know the need for their action. Before we proceed, the blog readers have to understand why most users are migrating from a public folder to Office 365 shared mailboxes.
Some benefits that the users get while using shared mailbox as compare to Microsoft Office 365 public folder:
- There is no need to allot a license for shared mailboxes like other users’ mailboxes and public folders. This saves the cost of users.
- Users can access a shared mailbox from a mobile phone that makes it impossible to access public folders.
After reading these two benefits, you might already know why most users want to move their public folder to Microsoft Office 365 shared mailbox. However, if there are many users and each user has different reason for migration. Let us discuss how to migrate public folders to Office 365 shared mailbox manually without wasting lots of time.
Steps to Migrate Public folders to Office 365 Shared Mailboxes
Using Microsoft Office 365 Admin Center
If any users need to migrate their public folder data to Office 365 shared mailboxes, they must have a shared mailbox. If shared mailboxes are not available in your Microsoft Office 365, then here is a procedure by which users can easily create a shared mailbox on their Microsoft Office 365 account.
Related Post: How to Upload PST to Office 365
Just follow these steps given below:
- Open your Microsoft Office 365 account with authorized credentials.
- Then click ‘Admin’ on the welcome page administrator. Go to the admin center.
- From the top right panel, in the Groups category, choose the Share Mailbox option.
- Then press the button on the ‘add a mailbox’ option to add a new shared mailbox.
- Enter the mailbox name, then enter your email ID and click Add.
- Now that a shared mailbox has been created, you can view it in its Shared Mailbox category.
- Select the mailbox and then click Edit against Members Option.
- Select it, click the Edit icon, and then click Add Members to select the users you want to add as a shared member.
- Members will get added to Shared Mailbox, click ‘Close’.
- A shared mailbox is now being created. You can find it in the Shared Mailbox category, in the ‘Recipients’ section, in ‘Exchange Administrator Center’.
- There is another technique also by using which users can easily create a shared mailbox in their Microsoft Office 365 account. There are situations in which PowerShell should be use. For example, the reason why you want to use a cmdlet is that this is the only method if you want to allow Send on Behalf.
New-Mailbox -Shared -Name “< mailbox name>” -DisplayName “< mailbox display name>” -Alias tom | Add-MailboxPermission -User < mailbox address> -AccessRights FullAccess –InheritanceType All | Set-Mailbox -GrantSendOnBehalfTo < mailbox address>
In general, this method is not recommend because it involves running complex cmdlets, and therefore there is a greater risk of manual errors.
Export Office 365/Exchange Public folders to Office 365 Shared Mailboxes
Now, to move Microsoft Office 365 public folders to Microsoft Office 365 shared mailboxes, users should not rely on clearly used manual techniques, as such a direct solution is not available for it. Thus, we suggest you try this magnificent Microsoft 365 Migration software designed to migrate public folders to Office 365 shared mailboxes.
The program is design with intelligent and powerful algorithms that allow direct migration of public folders to cloud environment of shared mailboxes. Users should not worry about any version of the Exchange or Microsoft 365 version as it supports all of them. Evaluate complete working capability and accuracy with present-day techniques that came from Automated Tools, and use the free trial version and experience it yourself.
Now users can use a dominant solution such as EDB to PST Converter tool that easily moves their public folders to Microsoft Office 365 shared mailbox. And this complete shared mailbox can be easily access via Outlook Web Access in Microsoft 365. Users just need to right-click on the username and select ‘Add shared folder’, and after that, you can see the data in it when selecting the mailbox.
Due to differences in functions and objects between the Microsoft Office 365 public folder and the Microsoft Office 365 shared mailbox. At first, they may look identical, just with different names, but when we meet more in Office 365, the differences begin. There are no problems because users can easily create a shared mailbox using Microsoft 365 Admin Center or Windows PowerShell.
But if users want to migrate public folder to Microsoft Office 365 shared mailbox, you need to choose a trusted third-party tool – the Regain Office 365 to PST Converter tool. The software supports migration with satisfactory performance and security.