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Public folders in Microsoft Exchange are used to share information with others within your organization. But shared mailbox is more convenient as compare to public folder of Office 365 account. Therefore if you are looking for a dominant solution that can help you in migrating your Microsoft Office 365 public folder to a shared mailbox, then they really know the need for their action. Before we proceed, the blog readers have to understand the reasons why most of the users are moving from a public folder to Office 365 shared mailboxes. Here below we have listed some benefits that the users get while using shared mailbox as compare to Microsoft Office 365 public folder:
- For shared mailboxes, there is no need to allot a license like other users’ mailboxes and public folders. This saves cost of users.
- Users can access shared mailbox from mobile phone that make it impossible to access public folders.
After reading these two benefits, you might already know that why most of the users want to move their public folder to Microsoft Office 365 shared mailbox. However, if there are different types of users on it, then it is bound to be that the reasons for their migration will also be different. Let us discuss how we can move our public folders to Office 365 shared mailbox manually without wasting lots of time.
Procedure for moving Office 365/Exchange Public folders to Office 365 Shared Mailboxes
Using Microsoft Office 365 Admin Center
If any users need to move their public folder data in Microsoft Office 365 to shared mailboxes, then users must have a shared mailbox. If shared mailboxes are not available in your Microsoft Office 365, then here is a procedure by which users can easily create a shared mailbox on their Microsoft Office 365 account. Just follow these steps given below:
- Open your Microsoft Office 365 account with authorized credentials
- Then click ‘Admin’ on the welcome page administrator. Go to the admin center.
- From the top right panel, in the Groups category, choose the Share Mailbox option.
- Then press the button on ‘add a mailbox’ option to add a new shared mailbox.
- Enter the mailbox name, then enter your email ID and click Add.
- Now that a shared mailbox has been created, you can view it in its Shared Mailbox category.
- Select the mailbox and then click Edit against Members Option.
- Select it, click the Edit icon, and then click Add Members to select the users you want to add as a shared member. After selecting users and then click ‘Save’.
- Members will get added to Shared Mailbox, click ‘Close’.
- A shared mailbox is now being created. You can find it in the Shared Mailbox category, in the ‘Recipients’ section, in ‘Exchange Administrator Center’. There is another technique also by using which users can easily create a shared mailbox in their Microsoft Office 365 account. There are situations in which PowerShell should be used. For example, the reason why you want to use a cmdlet is that this is the only method if you want to allow Send on Behalf.
New-Mailbox -Shared -Name “< mailbox name>” -DisplayName “< mailbox display name>” -Alias tom | Add-MailboxPermission -User < mailbox address> -AccessRights FullAccess –InheritanceType All | Set-Mailbox -GrantSendOnBehalfTo < mailbox address>
In general, this method is not recommended because it involves running complex cmdlets and therefore there is a greater risk of manual errors.
Now, in order to move Microsoft Office 365 public folders to Microsoft Office 365 shared mailboxes, user should not rely on clearly used manual techniques, as such a direct solution is not available for it. Thus, we suggest you to try this magnificent Microsoft 365 Migration software designed to migrate public folders to Office 365 shared mailboxes. This program is designed with intelligent and powerful algorithms that allow direct migration of public folders into the cloud environment of shared mailboxes. Users should not worry about any version of the exchange or Microsoft 365 version as it supports all of them. Evaluate complete working capability and accuracy with present-day techniques that came from Automated Tools, and visit the free trial version and experience it yourself.
Now users can use a dominant solution such as EDB to PST Converter tool that easily move their public folders to Microsoft Office 365 shared mailbox and the whole shared mailbox can be accessed via Outlook Web Access in Microsoft 365. Users just need to right-click on the username and select ‘Add shared folder’ and after that you can see the data in it when selecting the mailbox.
At first, they may look identical, just with different names, but when we meet more in Office 365, the differences begin. Due to differences in functions and objects between the Microsoft Office 365 public folder and the Microsoft Office 365 shared mailbox, users need to migrate. There are no problems because users can easily create a shared mailbox using Microsoft 365 Admin Center or Windows PowerShell. But if users want to migrate a public folder to a Microsoft Office 365 shared mailbox, then you need to choose a trusted third-party tool – the Office 365 to PST tool. The software supports migration with satisfactory performance and security.