How to Fix Error – MS Outlook is slow to receive emails

Published On - October 17, 2023 by Henry Bray |

Reading Time: 4 minutes

Summary: If you have ever faced a situation where you are just not able to receive your emails on time, then here is your guide. Here, we will discuss both manual and automated methods to fix ‘MS Outlook is slow to receive emails’ error.

We all might have missed one or the other emails because either our emails are not coming on time or even after receiving them, we are not able to open them. This is a critical issue and has to be fixed instantly. However, this issue is not that of the MS Outlook. The issue is in the server that is responsible for delivering the messages and emails to the users. Let us know the causes behind this issue and the ways to fix the same.

Understanding the issue

Before we proceed forward, it is very important to understand what the issue is? Whenever an email is sent to your email address, before receiving the same in your inbox, there are multiple back-end processes happening. This process requires the Server to write down the entire email in the form of PST files and store that on a local drive.

However, if your profile is damaged, there is a great possibility that this process of copying your emails to a PST file will take time. In addition, the information that is copied in PST files will also be fragmented and the entire file would be damaged. Due to this entire issue, you end up receiving emails very late in your inbox. Now, you would be in the position to realize that the fault is at the back-end and not in the MS Outlook account.

Causes behind this MS Outlook is slow to receive emails

In addition to having a problem with the server, there are other causes behind this issue as well. Let us discuss them one by one.

Solutions to fix MS Outlook is slow to receive emails issue

There are many solutions to fix this issue of receiving your emails late. Here are the steps for the same.

Check your Hard Drive

A damaged hard drive will always take time to copy the information from the received emails to the PST to fix bad sectors on hard drive, run CHKDSK command (/r) and find out issues and fix hard drive errors. There is a great possibility that the PST file itself would be damaged.

Fragment your Hard Drive

If you have been using the same hard drive for a very long period of time, then the right approach would be to fragment it so that all the emails are not stored in a single hard drive but are rather distributed to multiple parts.

Compact the size of PST files

Compacting the size of the PST file can be a great way of solving this issue. Here is what you have to do to compact or reduce the size of PST files.

  1. Go to MS Outlook.
  2. Right-click on Personal Folder or Outlook PST
  3. Click on Properties and then go to Advanced. Compact the size of PST files to fix MS Outlook is slow to receive emails error
  4. Check Compress contents to save the disk space box and click on OK. step 4

Disable faulty add-ins

An incompatible or faulty Add-In may also be the reason due to which you are another able to receive and load your emails on time. Follow these steps to find the faulty Add-in and disable or uninstall it.

  1. Go to MS Outlook Options and then go to Add-ins.
  2. Go to File and then Manage COM Add-Ins. This opens up a dialogue box listing all installed add-ins
  3. Uncheck all Add-Ins names to disable them.

Repair PST with the help of the inbuilt tool

You can also repair the PST files with the help of the inbuilt repair tool. SCANPST. EXE is the best tool that helps to repair the faulty PST files. Here are the steps that you will have to follow.

  1. Search for the SCANPST.EXE tool in your Windows Directory. Repair PST with the help of the inbuilt tool
  2. Browse the PST files that you want to repair.
  3. The tool will begin scanning the files.
  4. If there are any issues, then a Repair option will appear. Click on the same. step 4

Regain PST repair tool: A professional solution to every problem

We have discussed many methods to solve this issue. But if you are not able to get proper results with any one of them, then we would suggest you try the Regain PST Repair tool. This professionally tries to repair the damaged and the corrupt files in a hassle free manner. Be it a permanently deleted file, an encrypted file or even a Trojan attacked file, this tool easily recovers the data.

The Software minimizes the risk of the data loss and retains the structure of the data. It imports the files to multiple formats such as PDF, HTML, EML, MBOX etc. It comes with an easy interface for the beginners. This tool is the best one that helps to overcome every issue effortlessly.

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One can now conclude that all these methods are very helpful to achieve the end result. They make sure that you receive emails on time. But if you want a quick solution then nothing could be better than the professional tool. So what are you waiting for? Go ahead with many of these methods.

Author: Henry Bray

Henry Bray is a young technologist and content a Content Writer at Regain Software, loves to write about MS Outlook, MS Exchange Server, Office 365, Mozilla Thunderbird and many more email applications.

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