Why do I need to backup my Office 365 mailboxes

Updated On - May 25, 2023 by Deepika Singh |

Reading Time: 5 minutes

It is not the duty of Microsoft to stop the database from external threats and losses! Users should be more careful regarding their Microsoft Office 365 Backup tools. In this blog, we learn why users need to backup Office 365 mailboxes and know the solution. Let’s start.

The work of the Microsoft Office 365 Backup tool is to ensure that the Office 365 email database is accessible under the circumstances of infrastructural failure on the cloud. This might not help defend the database in the events like planned deletion, corrupted mailbox files from virus attacks, or shocking data loss. The users must safeguard their Office 365 mailboxes from data loss crises by creating a backup on online and offline platforms.

Why is it crucial to backup Office 365 mailboxes?

  1. Ransomware Occurrences

When discussing defense against cyber outbreaks, organizations or offices might sometimes need to think through a multi-layer approach. Microsoft Office 365 cloud data would not provide users with enough space and safety measures against online attacks, and organizations are always on the brink of losing all their files. So, a backup becomes necessary in such cases. And backing up the data is considered the best safety measure against data loss.

  1. Downtime in business

Getting in touch with the Microsoft Office 365 backup tools support and availing of their services for data recovery after classifying the actual document version is a very tiring process. So to stay away from these types of circumstances, a user/or an organization should avail of the Regain Office 365 mailbox backup tool solution. This backup process will undoubtedly save both energy and time.

  1. Expired License = Adding up the charges.

Users must read an active Microsoft Office 365 license to better understand the OWA data. And regrettably, the data from the inactive account is deleted forever. Retaining and validating the licenses of departed/expelled employees could also fall heavy on the purses of the organization and invite an extra load on the companies. Organizations must safeguard their ex-employees or inactive user account data on local platforms like the Regain Microsoft Office 365 backup tool to decrease costs.

  1. Permanent Data deletion

Once a user/organization gets rid of a mail or any other data by pressing that “Delete” button, it goes straight to the Recycle Bin, where it gets permanently erased after 90 days. Since there is no looking back after the data gets erased from the recycle bin. Hence, a solution is required to keep a backup copy of these deleted files.

Regain Office 365 backup tool to backup Emails, Contacts, and Calendars.

Users could download the offline copy of the email messages with all the attachments from the mailboxes of the admin, the user’s primary mailbox, and shared mailboxes. The planning of email folders and orders remains unaffected, making it easier for users to interpret. Moreover, calendars and contacts prove crucial for firms. Hence, it becomes more critical for firms to save a copy of their current contact list and calendar entries to avoid data loss in fatal conditions and has adequate authority over their data in backup form.

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We are maintaining dates without limitations in time.

Regain Microsoft Office 360 backup tools secure the complete cloud data without any limit of retention term with the support of our Office 365 Backup program. Effortlessly save your copy of the backup containing all the Office 365 Exchange Online contacts, emails, and calendars in the plan for as long as you wish.

Saving time in making Backups

Instead of preserving the complete backup, Organizations can reduce their backup time by maintaining only the required data from the MS Office 365 cloud account. The Regain Microsoft Office 365 backup tool entitles users to archive selective Office 365 mailbox to PST by picking specific files/folders from the O365 mailbox, giving people more control over their locally saved data. To sum it up, The Regain Office 365 backup tool guarantees that the users save time and, more importantly, save more space!

Benefits of Using Regain Software to Backup Office 365 Mailboxes

  1. Export Office 365 Mailbox to more Email Clients

The Regain Office 365 Mailbox Backup Tool is a secure and effective tool that enables users/organizations to export Office 365 mailbox emails to Web & Cloud-based platforms. It can export Office 365 mailbox to Yahoo, Hotmail, Gmail, Thunderbird, Opera Mail, IMAP, Zoho Mail, Yandex Mail, iCloud, Live Exchange, etc.

  1. Safe and secure Office 365 Backup process

The Tool scan the complete Office 365 account and rebuild the content of the mailboxes in the tree-structure form. The necessity is to select the folders that the users want to back up. After that, the users need to choose the saving option and click Convert to start the procedure of downloading.

  1. Show Preview of Office 365 Mailboxes before saving Backup

Regain Office 365 Backup tool portray a tree-like preview of all the items in the mailbox, namely (emails, journals, contacts, tasks, and calendars). Additionally, the tool enables users to back up or relocate personal folder emails by picking them from the preview pane.

  1. Saving Alternatives: In-Place Archive/Mailbox/Public Folder

Using the Regain Office 365 Email Backup Tool, people could secure shared mailboxes, in-place archive mailboxes, and personal & public files. Moreover, when restoring PST files, users can import them into their archives mailboxes or Public folders.

  1. Reduce Office 365 Mailbox Size

Regain Office 365 Backup Tool facilitate user to divide the resultant large-sized PST files into smaller size to optimize the performance of Outlook. This feature enhance the Outlook PST manageability, and reduce the  possibilities of PST file corruption.

  1. Backup Office 365 Mailbox Data in Numerous File Formats

Regain Office 365 Email Backup Solution could export users’ mailbox data in EML, PST, MSG, MBOX, HTML, CSV, and PDF formats. This alternative allows our users to access their saved mailbox data via different applications like Excel, Outlook, web browsers, and PDF readers.

  1. Want to set Impersonation Rights? No Problem!

Regain Office 365 backup tool make the Assign Impersonation Rights feature easily accessible to users. They can open numerous Office 365 mailboxes at one time. Whereas reviewing the same report in the Office 365 Restore option, the organizations/users can upload Outlook PST in multiple Microsoft Office 365 profiles.

  1. Smart Filtering Alternatives

Regain Office 365 Mailbox Backup Tool enables users to eliminate duplicate mail that permit them to relocate or backup data without identical items- Mail Filter separate the emails by a date range. Task filter allows the users to isolate the tasks within a specific date range.

  1. Download Mailbox Data at Your Preference

This tool allow the users to secure their backed-up data on any storage media, namely external hard drives, internal system storage, or computers. Moreover, people could also consider and save the elaborated log report of the Office 365 email saving process.

  1. Support all Windows  OS

Regain Office 365 Backup tool embedded with an easy-to-use interface that makes a newbie user to operate our tool easily. It is compatible with all the versions of Windows, like 8, 10, 11, etc. We also provide our users with a demo version, enabling them to estimate the performance and voluntarily back up/relocate 30 emails per folder.

Author: Deepika Singh

My self Deepika Singh working as a Technical Writer in Regain Software. Having 4+ years experience in Writing Technical blogs, Manual Guides and Articles. I am working on all Regain Software products.

One thought on “Why do I need to backup my Office 365 mailboxes”

  1. Avatar Thomas says:

    It’s important to keep important data safe and secure, and this article highlights the importance of having a backup plan in place. A backup tool for Office 365 is really necessary.

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