How to Connect MS Outlook to Exchange Server

Updated On - January 16, 2023 by Henry Bray |

Reading Time: 4 minutes

In this blog, we read about MS Outlook and Exchange Server and know the best way to connect MS Outlook to Exchange Server.

When an Exchange operator sets up an account for users in MS Exchange and an account is established within Active Directory as well. When you add to the flow of mail and add other rights to the mailbox, it’s ready to send or receive messages. To connect your mailbox, you have to choose an account on a platform that supports Exchange Server accounts.

It is possible to use either both the Outlook Web App or the MS Outlook program. Outlook supports both on-premises and on-line Exchange Server accounts, which you can connect easily to Outlook here. It will display all your folders in your mailbox and allow you to send and receive emails from them.

Before beginning the main topic, it is essential to be aware about Microsoft Outlook and Exchange Server.

Do you know about Microsoft Outlook?

The email client that comes with Microsoft Office suite is called Microsoft Outlook. It’s intended to be a stand-alone personal information manager, as an Internet email application, or in conjunction with Microsoft Exchange Server for group scheduling emails, group scheduling, and tasks management.

Similar Blogs: How to Extract Exchange Mailbox Data from EDB File to PST

It helps organize calendars, email projects, contacts to-do lists, as well as documents on hard disks. Outlook assists in communication via telephone assistance, email as well as group-based scheduling. Outlook can also allow you to share information by making use of public directories, forms and Web access.

Do you know what Microsoft Exchange Server is?

Microsoft Exchange Server can be described as an email-related technology that allows scheduling, contact managing, and collaboration created by Microsoft. It is utilized to serve commercial needs and is a part of Microsoft’s Windows Server operating system. Microsoft Exchange Server was developed to let users, use the messaging services via mobile phones or desktop computers as well as internet-connected systems. Voice mails are supported through Exchange Server’s features for telephony.

Things you need to connect MS Outlook to Exchange Server

The user must meet the requirements as listed below to Setup MS Outlook in Exchange Server.

• Setup Microsoft Outlook on the device which will be the device where the setup will occur.
• Make sure that the majority of Exchange services are functioning.
• Have an email and password account for your Exchange mailbox on hand.

How to Connect Outlook to Exchange Server?

This method for setting up the MS Outlook in Exchange user account to all versions of Exchange Server 2010 and above that includes Exchange 2013 and Exchange 2016, as well as Exchange 2019.

To set up Outlook account in Exchange Server, follow all steps in sequence:

• Start to the Control Panel.
• Go to your Email icon and select it.
• After that, on the email Accounts Tab, select the Accounts feature. Accounts option.
• To create a new account with this email service, select New.
• Type in an email address to log in with your account details including your email address and password Then hit Next.
• It may take some time to get the system to function.
• Once connectivity between Exchange and Outlook is established, choose the next option to continue.
• After that, select the application you want to install (Microsoft Exchange Client and a comparable service) then hit the Next button.
• Outlook has currently installed as the Exchange authorized user. To complete the registration process, select Close.
• It is likely that your Microsoft Exchange admin console has been linked properly to the Outlook email application. You can use it as the primary address for your email, if you need to.

In the end, you’ve created Outlook account in Exchange Server. There could occasions when connectivity is not working because of network issues or the wrong settings. In the Auto Account Setup dialogue box users have the option of selecting the second option, Manual configuration or other types of servers by indicating connections, server and proxy choices.

Users who are not be able to access their mailboxes using Outlook when the Exchange database becomes corrupted or destroyed. Many people use ESEUTIL to repair EDB file however, this method requires a lot of technical knowledge and a lot of tolerance.

However, if the EDB files become corrupted, then the best option that you can take is utilize Microsoft Exchange Recovery application.

Reasons why Outlook is fail to connect to Exchange Server

If you’ve completed the steps above correctly and you are able to connect Outlook to MS Exchange. However, there is a chance that you’re unable to access Exchange Server. In this regard, you can contact the Microsoft help desk has offered several solutions and issues. Continue reading to discover the problems and solutions below.

Outlook is currently down

There are times when MS Outlook shows that it’s offline. The support center is where we’ve found that this isn’t a major issue. Just make sure whether your Outlook is working. First, visit Outlook’s menu and check that “Work Offline” isn’t selected.

Outlook is not linked to the Microsoft Exchange Server.

To fix the additional issues, You must verify connections to the Microsoft Exchange server.

• Choose accounts on the Tools menu.
• Within in the Left sidebar, look for the left sidebar, check the Exchange account. An alert symbol will change orange to indicate that there’s a problem in the connection.

If you’ve previously linked to the account correctly. Try connecting to it with alternative Exchange applications, such similar to Outlook on the Web. You can also test the health on this Exchange server by calling an administrator for the Exchange server.