How to Create an Admin Account in Exchange Server – All Versions

Updated On - November 27, 2023 by Nasir Khan | Reading Time: 4 minutes

Summary: If you are willing to manage your mailbox efficiently in Exchange Server, then you must definitely create an admin account. This article will be in the position to discuss the steps to create an Admin Account in Exchange server. Also, a professional solution to make the entire process easier would also be discussed.

Every user who relies on Exchange Server has to make an account. Creating an account helps to manage all the administrative functions such as creating and managing mailboxes, setting up and configuring email domains, creating and managing distribution groups, and monitoring the server’s performance. This account helps you to control the functions which other users are allowed to access. You can retain complete control on your account and distribute some control to other users who access your account. Maintaining an account is very useful and necessary. It also helps to prevent any unauthorized access to your data.

Steps to create an Admin Account in Exchange Server

  1. Open the Exchange Management Console Or Exchange Admin Center.
    As a first step, users should use the Exchange Management Console (EMC) or Exchange Admin Center (EAC), depending on the version of Exchange you are using. The EMC is used for managing Exchange 2007 and 2010, while the EAC is used for managing Exchange 2013 and newer versions. Create an Admin Account in Exchange Server
  2. In the permissions category, go to admin roles, and then select the category of Organization Management. Finally, click the Edit button. Step 2
  3. Click the Add button to add the member to the respective role group. Step 3
  4. Select the user which you need to add as an administrator. Click the Add button and then click OK. Step 4
  5. The new user is now a member of the Organization Management. Click the Save button. You can see the new user in the list which has all the rights of the group. Step 5
  6. Create a new mailbox and select the option to create a new mailbox.
  7. Fill in the Required Information for the new mailbox or user, including the user’s name, password, and email address.
  8. Select the Appropriate Organizational Location.

In the mailbox or user creation wizard, select the appropriate organizational unit (OU) or location for the new user or mailbox.

Select the Appropriate Admin Role or Roles.

  1. Select the appropriate admin roles for the new user in the ‘Roles’ or ‘Role Group’ section. Depending on your Exchange version, you may have different options for roles, such as ‘Organization Management,’ ‘Recipient Management,’ ‘Server Management,’ or others.
  2. Complete the Mailbox, or User Creation and the new admin account will be created with the specified permissions.
  3. Note that the specific steps and options to create an admin account in Exchange Server may vary slightly depending on your version of the Exchange Server.

Best Practices for Admin Account Creation in Exchange Server

If you are willing to create an administrator account in Exchange Server, then you must always remember some of the most important points. Let us have a look on them one by one:

  • Always create strong passwords which are a combination of numerical, alphanumeric and symbols.
  • Always control the permissions that you are trying to grant to others.
  • Always review your permissions regularly and ensure that they are still appropriate.
  • Add two-factor authentication in order to add two layers of security.
  • Use role-based access control (RBAC) to restrict access to sensitive areas of the Exchange Server. RBAC allows you to create custom roles with specific permissions.

Regain EDB to PST Converter Tool: An automated solution

If you are willing to make the maximum use of your admin account then you can import and export the data from the other mailboxes to Exchange Server. With Regain EDB Converter Tool, you can always convert the EDB files to PST, MSG, HTML, and EML and even export them to multiple email clients. It comes with an easy interface for the users. It would be right to say that this is the perfect tool for the beginners.

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Here are the steps to convert EDB to PST using Regain Converter

  • Download and Install Regain EDB to PST Converter into your system.
  • Open the application and select the file which you want to convert.
  • Start the process of scanning and display a preview of the scanned mailbox
  • Then select ‘Save to PST’ from the list.
  • It starts converting EDB files into PST format and saves them on the selected location.


With all of this, one could be in a position to conclude that managing an account is very essential for the users. It gives them an amazing experience to work with. But at the same time, one should be able to realize that with the help of the professional tool, things become easier.

Frequently Asked Questions

Ques1. I am trying to create an Exchange Admin Account, but I need help finding the steps in this blog; I am using Exchange Server 2007.
Ans. The steps described in this blog are for the Exchange Admin Centre used by Exchange 2013 and advanced versions. For Exchange 2007, you get Exchange Admin Console and version-to-version preview, and the steps slightly vary.

Ques2. How do you set the access in the Exchange Server?
Ans. Using the Role-Based Access Control, you can permit user access per their needs and circumstances.

Ques3. If I convert EDB to PST file format, can I access my emails by adding them (PST) to an Outlook account?
Ans. You can add PST files to any Outlook account and access the saved email items. PST file is also easy to port and provides excellent compatibility.

Ques4. How to add the member to a role group?
Ans. Click on the Permissions on the Exchange Admin Centre homepage. Now, click on the Admin Roles, select the Organization Management option, and add a new member to the role group as needed.

Author: Nasir Khan

I am Nasir Khan from India, working as a Content Developer in Regain Software. Here I am writing about our products and their updates. And writing some free solutions from converting emails or Cloud Migration process. We have tools like Email Converter, Emails backup and Cloud migration.

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