How to Create an Admin Account in Exchange Server – All Versions

Published On - February 15, 2023 by Nasir Khan |

Reading Time: 4 minutes

In this article, you’ll know the steps to create an admin account in Exchange Server. So if you’re one of those who are looking for the same, then stick to the end.

Creating an Admin Account in Exchange Server is necessary because it is responsible for all administrative activities. The administrator performed various tasks, such as creating and managing mailboxes, setting up and configuring email domains, creating and managing distribution groups, and monitoring the server’s performance.

An admin account also allows you to delegate administrative responsibilities to other users while retaining full control over the server, ensuring that it is managed efficiently and effectively. Additionally, using a separate admin account helps to limit the potential for unauthorized access or changes to the server and provides greater visibility into the actions performed by other users.

7 Simple Steps to Create an Admin Account in Exchange Server

Here’s how you can Create an Admin Account in Exchange Server step by step:

Step1: Open the Exchange Management Console or Exchange Admin Center.

The first step is to open the Exchange Management Console (EMC) or Exchange Admin Center (EAC), depending on the version of Exchange you are using. The EMC is used for managing Exchange 2007 and 2010, while the EAC is used for managing Exchange 2013 and newer versions.

Step2: Navigate to the Recipient Configuration or Recipients Tab.

In the EMC, navigate to the “Recipient Configuration” tab, while in the EAC, go to the “Recipients” tab.

Step3: Create a New Mailbox or User Select the option to create a new mailbox or user.

Step4: Fill in the Required Information for the new mailbox or user, including the user’s name, password, and email address.

Step5: Select the Appropriate Organizational Unit or Location.

In the mailbox or user creation wizard, select the appropriate organizational unit (OU) or location for the new user or mailbox.

Step6: Select the Appropriate Admin Role or Roles.

Select the appropriate admin roles for the new user in the “Roles” or “Role Group” section. Depending on your Exchange version, you may have different options for roles, such as “Organization Management,” “Recipient Management,” “Server Management,” or others.

Step7: Complete the Mailbox, or User Creation Wizard Complete the mailbox or user creation wizard, and the new admin account will be created with the specified permissions.

Note that the specific steps and options to create an admin account in Exchange Server may vary slightly depending on your version of the Exchange Server.

Also, ensure that you create admin accounts only for trusted individuals. And follow best practices to safeguard your Exchange environment.

Best Practices for Admin Account Creation in Exchange Server

When creating admin accounts in Exchange Server, it’s important to follow best practices to ensure the security and integrity of your Exchange environment. Here are some best practices to keep in mind:

1. Use Strong Passwords: When creating admin accounts, use strong passwords that are difficult to guess or brute-force.
2. Use Least Privilege: Only grant admin accounts the permissions they need to perform their specific duties. Don’t grant unnecessary permissions.
3. Regularly Review Permissions: Regularly review the permissions granted to admin accounts to ensure that they are still appropriate and necessary.
4. Use Two-Factor Authentication: Consider using two-factor authentication for admin accounts to add an extra layer of security.
5. Implement Role-Based Access Control: Use role-based access control (RBAC) to restrict access to sensitive areas of the Exchange Server. RBAC allows you to create custom roles with specific permissions.

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Conclusion

Creating an admin account in Exchange Server is essential to managing your Exchange environment. Whether you’re using Exchange Server 2007, 2010, 2013, or later versions, the steps for creating an admin account are generally the same. By following best practices for admin account creation, you can help ensure the security and integrity of your Exchange environment.

If you want to move and recover Exchange Data, you can use Regain EDB to PST Converter. This tool is useful for individuals and organizations looking to extract their Exchange EDB data to PST format. In this blog, you understand the admin account in the Exchange server and the process of creating an admin account in the Exchange server.