How to Migrate Public Folders to Office 365 Shared Mailbox?

Public folders in Microsoft Exchange are used to share information with others within your organization. But shared mailbox is more convenient as compare to public folder of Office 365 account. Therefore if you are looking for a dominant solution that can help you in migrating your Microsoft Office 365 public folder to a shared mailbox, then they really know the need for their action. Before we proceed, the blog readers have to understand the reasons why most of the users are moving from a public folder to Office 365 shared mailboxes.

Here we have listed some benefits that the users get while using shared mailbox as compare to Microsoft Office 365 public folder:

  • For shared mailboxes, there is no need to allot a license like other users’ mailboxes and public folders. This saves cost of users.
  • Users can access shared mailbox from mobile phone that make it impossible to access public folders.

After reading these two benefits, you might already know that why most of the users want to move their public folder to Microsoft Office 365 shared mailbox. However, if there are different types of users on it, then it is bound to be that the reasons for their migration will also be different. Let us discuss how we can move our public folders to Office 365 shared mailbox manually without wasting lots of time.

Procedure for moving Office 365/Exchange Public folders to Office 365 Shared Mailboxes

Using Microsoft Office 365 Admin Center

If any users need to move their public folder data in Microsoft Office 365 to shared mailboxes, then users must have a shared mailbox. If shared mailboxes are not available in your Microsoft Office 365, then here is a procedure by which users can easily create a shared mailbox on their Microsoft Office 365 account. Just follow these steps given below:

  1. Open your Microsoft Office 365 account with authorized credentials
  2. Then click ‘Admin’ on the welcome page administrator. Go to the admin center.
  3. From the top right panel, in the Groups category, choose the Share Mailbox option. How to Migrate Public Folders to Office 365 Shared Mailbox?
  4. Then press the button on ‘add a mailbox’ option to add a new shared mailbox.
  5. Enter the mailbox name, then enter your email ID and click Add. How to Export Exchange Public Folders to Office 365 Shared Mailbox?
  6. Now that a shared mailbox has been created, you can view it in its Shared Mailbox category.
  7. Select the mailbox and then click Edit against Members Option. Step by Step Guide to Migrate Exchange Public Folders to Office 365 Shared Mailbox
  8. Select it, click the Edit icon, and then click Add Members to select the users you want to add as a shared member. Export Exchange Public Folders to Office 365 Shared MailboxAfter selecting users and then click ‘Save’.
  1. Members will get added to Shared Mailbox, click ‘Close’.
  2. A shared mailbox is now being created. You can find it in the Shared Mailbox category, in the ‘Recipients’ section, in ‘Exchange Administrator Center’. How to Transfer Exchange Server Public Folders to Office 365 Shared MailboxesThere is another technique also by using which users can easily create a shared mailbox in their Microsoft Office 365 account. There are situations in which PowerShell should be used. For example, the reason why you want to use a cmdlet is that this is the only method if you want to allow Send on Behalf.

New-Mailbox -Shared -Name “< mailbox name>” -DisplayName “< mailbox display name>” -Alias tom | Add-MailboxPermission -User < mailbox address> -AccessRights FullAccess –InheritanceType All | Set-Mailbox -GrantSendOnBehalfTo < mailbox address>

In general, this method is not recommended because it involves running complex cmdlets and therefore there is a greater risk of manual errors.

Now, in order to move Microsoft Office 365 public folders to Microsoft Office 365 shared mailboxes, user should not rely on clearly used manual techniques, as such a direct solution is not available for it. Thus, we suggest you to try this magnificent Microsoft 365 Migration software designed to migrate public folders to Office 365 shared mailboxes. This program is designed with intelligent and powerful algorithms that allow direct migration of public folders into the cloud environment of shared mailboxes. Users should not worry about any version of the exchange or Microsoft 365 version as it supports all of them. Evaluate complete working capability and accuracy with present-day techniques that came from Automated Tools, and visit the free trial version and experience it yourself.

Now users can use a dominant solution such as EDB to PST Converter tool that easily move their public folders to Microsoft Office 365 shared mailbox and the whole shared mailbox can be accessed via Outlook Web Access in Microsoft 365. Users just need to right-click on the username and select ‘Add shared folder’ and after that you can see the data in it when selecting the mailbox.


At first, they may look identical, just with different names, but when we meet more in Office 365, the differences begin. Due to differences in functions and objects between the Microsoft Office 365 public folder and the Microsoft Office 365 shared mailbox, users need to migrate. There are no problems because users can easily create a shared mailbox using Microsoft 365 Admin Center or Windows PowerShell. But if users want to migrate a public folder to a Microsoft Office 365 shared mailbox, then you need to choose a trusted third-party tool – the Office 365 to PST tool. The software supports migration with satisfactory performance and security.

How to Extract Exchange Mailbox Data from EDB File to PST

MS Exchange Server is an important corporate mail server for managing daily emailing and other organizational activities. All Exchange mailboxes and elements such as emails, contacts, calendars and notes are saved in the EDB file or Extensible Storage Engine Database File format. Therefore, if you want to access EDB files data then it is necessary for you to be connected to your Exchange Server.

However, the Exchange database is often damaged for a number of reasons, including- from virus infections, hard drive errors, shutdown errors or system errors. Although this is very rare, it can damage your Exchange database and affect access to mailboxes. Therefore, it becomes very important for you to repair the EDB file immediately, or you should extract the Exchange Mailbox Data from EDB File to PST.

Extract Exchange Mailbox Data from EDB file to PST format Manually

Method 1: Using ExMerge Utility

ExMerge Utility Export Exchange mailbox to PST file

    1. You are required to Download and Open this ExMerge Utility on your system
    2. Now open Microsoft Exchange server account and login
    3. After login you need to select “Export or Import” option and then Press the Next button
    4. Now select Extract data from an Exchange server and click Next again
    5. A new window called Data Selection Criteria will now open
      • First click on the Import procedure tab, select archive data for the target storage and click OK
      • Now click on the Message details tab and press the OK button after entering the details
  1. A list of mailboxes is then displayed on the screen. Select the one you want and then click Next to proceed
  2. Now specify a location for saving the PST file by clicking on the Browse button and then press the Next button
  3. The process will soon be completed. Click on Finish button to exit the application

Method 2: Using Exchange Management Shell

  1. First of all you are required to move to the Exchange Management Shell and then use PowerShell cmdlet “NewMailboxExportRequest”
  2. Now, you just need to enter the following sentence structure  “New-MailboxExportRequest -Mailbox“<Mailbox name>” -FilePath” “<destination file path>”

Here, the mailbox is what you need and the file path is the destination path where your PST files will be store as soon the EDB file export process completed.

Method 3: Using the Exchange Admin Center

This method will prove to be beneficial for you only when you extract your Exchange mailbox data from newer versions such as 2019, 2016, and 2013. You can use Exchange Admin Center to extract Exchange Mailbox Data from EDB file to PST file. Follow the step by step procedure given below:

  1. First move to Exchange Online and then open the Exchange Admin Center
  2.  Click the Recipients tab on the left, and then choose Select Mailbox option
  3. Now a list of the mailbox is opened. Just right-click on the desired mailbox and then select Export to a PST file
  4. Here, two options are now available. Select one of the two options below and then click the Next button to proceed further
  • Export only the contents of this mailbox
  • Export only the contents of this mailbox’s archive
  1. Enter your desired location to save your Exchange mailbox data, and move further by clicking Next button
  2. On the next page, select the “Send an email to the mailbox below when the PST file has been exported” check box, enter the mailbox name, and click the Finish button

Method 4: A Direct Ways for Extracting Mailbox from EDB to PST

Regain software has magnificent utility EDB to PST Converter that can easily extract both online and offline mailboxes of Exchange EDB file into MS Outlook PST file format. This software is not only enriched with many fantastic user-oriented functions, with which countless Exchange mailboxes can be converted into PST file without changes to your data format and your data structure. Now, let’s see how this tool works.

Follow the steps given below to extract Exchange Mailbox Data from EDB file into PST:

  1. Download and open Regain EDB to PST Converter on your system.
  2. Click the “Browse” button and select Exchange EDB and STM files to scan
  3. Now, wait a bit until the software scans your EDB files thoroughly
  4. As soon as the scanning process completes, it shows you all the preview of recovered mailbox
  5. Now Browse the destination path where you want to save your recovered EDB files
  6. And then Select Save as PST options and you can also apply message filter here.
  7. Click on the Export button. To convert Exchange mailbox into a new or existing PST file
  8. Finally, your EDB mailbox is successfully saved to PST format at your desired location.


There are several options available for extracting Exchange mailbox data from the EDB file in PST. All of the above methods that we discussed till now have their own advantages and disadvantages. One of which option is the Regain EDB to PST converter. You can use any method mentioned above according to your choice.

How to Import or Upload PST to Office 365

Office 365 offers a number of subscription benefits that Microsoft offers such as Word, Excel, PowerPoint, OneNote, etc. Office 365 meets almost all international security standards such as HIPAA, GDPR, HITECH and many more. On the other hand, Microsoft Outlook is an email client that uses the PST file to store all data elements such as emails, contacts, etc.
As Office 365 is becoming increasingly popular due to its wide range of software, nowadays, users prefer it more as compare to standalone application like Microsoft Outlook. You can easily upload PST to Office 365 using a variety of methods. Read below section to know more about it in brief:

Different ways to upload PST into Office 365

Method 1: Using Outlook to Uploading PST File into Office 365 

  1. Install and open Microsoft Outlook
  2. Go to the File menu and click on the Open & Export button
  3. Now on screen Import and Export wizard will open
  4. here, click on the “Import from another program or file”
  5. Now choose PST file and click Next to proceed
  6. Select desired .pst file
  7. Click Finish to complete the process

Method 2: Using Network Upload method to Import PST File into Office 365

  1. First you copy the SAS URL after installing Azure AzCopy tool
  2. Upload the PST file to Office 365 using Azure AzCopy tool
  3. You will view the list of PST file that uploaded to Office 365 using MS Azure Storage Explorer
  4. Now you need to create the CSV file for mapping purpose
  5. Now, create a PST import job in the import service in Microsoft 365.
  6. Now your PST file has been successfully imported in Office 365

Method 3: Using Drive Shipping method

  1. Install & Open exe tool and get a storage key
  2. Use this tool and copy the PST file to hard drive
  3. Now, you need to generate a PST mapping file so as to migrate it to Azure storage area
  4. Next, you need to create an PST import job in Office 365
  5. At last, dispatch the hard drive to Microsoft to upload the PST file to Azure storage area

Method 4: Using Professional Methods for Importing PST File

Steps to Import PST File into Office 365 :-

Step 1: Install PST to Office 365 Migration software

import pst file to Office 365 account

Step 2: Now Choose the PST file that you want to import & click on start importing button to continue.

How to Upload Outlook PST files to Office 365

Step 3: Log in by entering User Name & Password and Upload Single or Multiple PST to Office 365. Click Connect to proceed

How to Import Outlook PST files to Office 365?

Step 4: Finally the import process completes and your PST files are successfully imported to Office 365 Account at your desired location.

How to Migrate Outlook PST files to Office 365 account


Benefits of Professional Methods

Regain PST to Office 365 Migration tool is professional software that smoothly import Outlook PST file into Office 365. It also import PST file into Live Exchange Server including Emails, Contacts, Calendars, Tasks, etc. Here, I have listed some other features of Regain PST to Office 365 Migration tool below:

  1. Migrates Outlook PST email to Office 365 and Live Exchange Server easily
  2. Complete migration of Outlook PST file including Emails, Contacts, Calendars, Tasks, journals, attachments, notes, etc
  3. Provides filter option to import selective Outlook PST files
  4. Allows preview of entire email folders before importing to Office 365
  5. Preserve original folder hierarchy of Outlook mailbox while importing
  6. No file size restriction when migrating Outlook emails to Office 365
  7. Support all the versions of MS Outlook and MS Exchange Server
  8. Self-intuitive and easy to use GUI for importing PST to Office 365

It also offers you free trial version of this software which is absolutely fee of cost. You do not have to pay for it; it is available on the software official website. Go and download it & try it once it helps you in evaluating the features and working of the software. It also allows you to import 30 emails per folder at free cost. If you like it, you can purchase its licensed version to import limitless files without any disturbance.


To upload PST into Office 365, you can use various methods that are available. There are different procedures for this. You can use either a manual or an automatic approach. If you take my advice, then the automatic way will proves to be beneficial for you because in this you just need to download the software and import PST files into Office 365, this is the most easiest way as compare to the manual method which is long as well as time consuming.

Export Windows Live Mail Emails to Outlook on another Computer

Now Microsoft stop providing supports to Windows Live Mail email client as it was discontinued in 2012. Therefore many users are shifting from windows live mail to other mail clients. Nowadays, the users prefer to use Microsoft Outlook for the personal and professional purpose as it provides many useful features like handling multiple accounts from the single interface, configure Gmail account to Outlook, advanced level of security etc. these are the main reason for which many users have already or are planning to switch to Microsoft Outlook as there is no point in using the Windows Live Mails.

So, if you are looking for a solution to Export Windows Live Mail to Outlook, then you might find this article worth a read.

3 Ways to export Windows Live Mail to Outlook on another Computer:

  • Export Using Windows Live Mail
  • From the Windows Live Mail File Location
  • Regain EML to PST Converter

Method #1 Export Using Windows Live Mail

  1. Open Outlook & Windows Live Mail email client, click on File > Export email > Email messages.
    Export Windows Live Mail to Outlook emails
  2. Now, you see Windows Live Mail Export tab, choose the Microsoft Exchange option as the format and click Next.
    WLM to PST Converter
  3. Here, you will see the Export message, just click OK for confirmation.
    Export Windows Live Mail to PST file
  4. You choose either, the Selected Folders or All Folders that you need to export. And hit OK to proceed.
    Windows Live Mail to PST Converter
  5. From the Export Messages dialog, either selects all folders or selected folders options and click OK to proceed.
    Migrate WLM data to PST format
  6. Now you see the status of the export process, wait for a moment to get it completed.
    Windows Live Mail to PST Converter
  7. Open your Outlook to verify the exported items.

As you now know, you have all the Windows Live Mail items currently exported to Exchange, which you can download easily as a PST file on a storage device according to your choice. You can accomplish this quickly with the Outlook desktop client’s import / export feature.

Note: Let you know in advance that while exporting Windows Live Mail to Outlook, you must make sure that no Outlook instance is running. As this happens, the functionality to export email to MS Exchange is interrupted.


Method #2 From the Windows Live Mail File Location

It is also possible for you to transfer Windows Live Mail files, which are stored in EML file format on your system. If you are looking to export your Windows Live Mail EML files to a new PC, then you have to configure the Outlook desktop client on your new system, after which you can drag and drop your EML files into the newly created folder inside the Outlook client. To do this, you need to follow the instructions steps by steps given below:

  1. Typically, your WLM files will be found on your system at the following location:C:\Users\[Username]\AppData\Local\Microsoft\Windows Live Mail
  2. At that location you will find many folders containing mailbox information. All you have to do is copy those files to the storage device.
  3. Now you have to plug your storage device into the new system.
  4. Next, open your Outlook client and add new folder (the name is as WLM).
  5. Now, you just need to drag and drop all files to this folder.
    Export Windows Live Mail data to PST file

Method #3 Regain EML to PST Converter

Nowadays, it is common knowledge for everyone, that Windows Live Mail items are stored on the system in EML format. As you have already seen in Method#1, that it has the inbuilt ability to export email to MS Exchange, but is not able to maintain the hierarchy. Moreover, the first manual process requires technical knowledge of both the email clients and this process always has high chances of data loss. If we talk about the second manual process then, you have seen already that it needs to export files and drag & drop the emails into newly formed Outlook folder, which takes lots of time and involve high risk of data loss.

You can follow any of the above method to Export Windows Live Mail Emails to Outlook. But, the procedures of these both methods are very long and time consuming. So, typical users are advised to use professional third-party tools, as it is an easy and rapid solution to move files from EML to PST format. With this tool it is very easy to transfer the emails to another PC, and maintains the original structure, formatting, and properties of the mailbox items with ease.

You just need to download the Regain EML to PST Converter from the websites and try the trial version to export Windows Live Mail Emails to Outlook in hassle free way.


Today, in this article, we have discussed three methods to export Windows Live Mail emails to Outlook on Another Computer and that too in brief. And after the discussion is over we have guessed that the manual method are time-consuming and have high chances of error. But, the third or last method is fully automated and there is no such drawback, as seen in the manual method. Therefore, we would like to highly recommend Regain EML to PST Converter to export emails from Windows Live Mail to Outlook desktop client.

How to Import Lotus Notes to Outlook 2019/2016/2013

Whenever, there is a need to migrate Lotus Notes to Outlook, it’s become necessary to convert NSF files to PST at that time, because Lotus Notes supports NSF file format, whereas Outlook stores its important data in PST file format. MS Outlook provides flexibility, wide range of advanced features and extra ordinary service facility to its users, due to which many organizations (small and large) may find Outlook application as more useful. There are various methods to import NSF files to different Outlook versions like Outlook 2019/2016/2013. You can use free manual solution to export NSF to PST, or use a professional third-party solution, it depends on you which option you choose. Still let us discuss about both these methods for migrating Lotus Notes to Outlook with its detailed process.

Native Method to Import Lotus Notes to Outlook 2019/2016/2013

If we first talk about a manual solution for transferring Lotus Notes NSF file data to Outlook then the manual method is classified into a two- steps process, in which user first export Lotus Notes file data into a CSV file, and then in another step, user needs to easily import saved CSV file into the Outlook application.

  1. Exporting NSF File data to CSV File
  2. Importing CSV File to Outlook

Note: You are advised to keep a backup copy of the NSF file before starting the manual process as there is a possibility of data loss during this process.

Exporting NSF File Data to CSV File

Follow the steps by steps instructions given below to export the Lotus Notes data to a CSV file.

  1. Launch Lotus Notes application. Click on File > Open > Lotus Notes Application.
  2. An Open Application windows will displayed on your screen. Here, click Browse option to add Lotus Notes NSF file and click Open.
    Import NSF files to Outlook PST format
  3. Now, go to File menu and then click Export.
  4. Now, in the Export window, select the Comma Separated Value format for the file. And, click Export.
    Import nsf files to pst file
  5. In the next CSV Export window, choose the required options. And, Click OK.
    Import Lotus Notes Emails to Outlook
  6. The NSF file data get saved to the CSV file at the specified location.

Importing CSV File to Outlook 2019/2016/2013

Now, in this step, you need to import the CSV file created in the first step to your Outlook (2019, 2016 or 2013), by just following the given instructions.

  1. Launch Microsoft Outlook application. Go to File Menu > Open & Export > Import/Export.
    Manually import NSF files to PST format
  2. In, Import and Export Wizard dialogue box, choose Import from another program or file, And click Next.
    import nsf files to pst format in an easy way
  3. Now, select Comma Separated Values option as a file type and click Next.
    Lotus Notes Exporter tool
  4. Click Browse to add the CSV file created earlier to import. Select options replace duplicate items and click Next.
    Import NSF files in just few easy steps
  5. Select the Outlook folder to save the NSF data from the CSV file. And click Next.
    Import Lotus Notes Data to PST format
  6. Now, just click Finish to complete the import process.
    Lotus Notes Importer to PST format
  7. It is possible to import by manual method, but it imports only one NSF file at a time, without any assurance of complete data transfer. This can prove to be helpful in some situations, but it has many limitations too. Some of which are given below –
  • The manual method is very complicated and tedious for a novice user
  • This process is very time-consuming and fails to migrate entire data
  • It might cause corruption in the NSF file, if not handled carefully
  • Manual process does not supports selective conversion
  • It converts only one NSF file at a time due to which process get lengthy

If you want to import your IBM Lotus Notes to Outlook without any trouble and data loss. Then Regain NSF to PST converter tool is the best solution for this Lotus Notes to Outlook migration. Just download the free demo version of this software for free of cost from the website and experience the non-stop migration of Lotus Notes to Outlook 2019, 2016, 2013, etc.

Migrating Notes to Outlook with Regain NSF to PST Converter

1. Launch the Regain NSF to PST Converter. Select the input.

2. Now, select the NSF file, which has to be imported.

3. On the screen you will see that file is still scanning. Wait for a moment.

4. Here, you will see the preview of scanned convertible NSF file on the screen.

5. Here, you are required to choose the file format from the given option and destination to save it.

6. Finally, your converted NSF data has been successfully imported Into PST format.