Import Hotmail Message and Contacts into Gmail – Free Guide

Updated On - February 18, 2023 by Henry Bray | Reading Time: 3 minutes

If you are looking for a solution for how to import Hotmail message and contacts into Gmail, then this article is a big help for you. Several Hotmail users who want to import Hotmail messages and contacts to Gmail are unaware of any manual steps or available professional solutions.

Why to import message and contacts from Hotmail to Gmail

Below are few of the reasons for importing Hotmail contacts and messages into Gmail:

  • Creating a backup of Hotmail account
  • Migrating Hotmail account to Gmail
  • Avoid using MS Outlook
  • Gmail offers much better security features and interactive user interface than Hotmail.

Manual Method to Import Messages and Contacts from Hotmail to Gmail

For accessing Hotmail account, Microsoft Outlook platform is needed, hence, configure your Hotmail account into Outlook. Follow the below steps to import messages and contacts from Hotmail into Gmail account:

  1. Login to the Gmail account where you want to import your Hotmail messages and contacts.
  2. Click on (gear icon) to open the Settings page.
  3. Click See all settings. How to Import Hotmail Message and Contacts into Gmail
  4. Click Accounts and Import tab and then click Import mail and contacts.Manual steps to Import Hotmail Message and Contacts into Gmail
  5. In the window that appears, enter your Hotmail Email address under What account do you want to import from? and then click Continue.Free manual guide to export Hotmail Messages to Gmail
  6. Enter your Hotmail password. Click Continue.
  7. Make sure Import contacts and Import mails are checked.
  8. To have messages you receive at your Hotmail address automatically appear in your Gmail inbox for a month, check Import new mail for next 30 days.
  9. Check Add label to all imported mail (optional).
    • This label lets you easily find all imported mail in one place. You can always remove the label from individual emails or delete it altogether.
    • Messages imported from Hotmail folders other than your Inbox will automatically get a label derived from the folder name. For example – all mail imported from your Hotmail “Projects” folder will get the “Projects” label.
    • Messages in your Drafts, Deleted and Junk folders will not be imported.
    • All messages and contacts will still be available in Hotmail after the import.
  1. A dialog box will appear asking for permission to access your Hotmail account. Click Yes and then close the Authentication Successful message box.
  2. Select the import type as per your requirement.
  3. Click Start import and then click OK.

You have successfully automated the process to import your Hotmail messages and contacts into Gmail.

Related post: How to Import Emails from Yahoo Mail to Gmail

Limitations of Manual Method to Import Messages and Contacts from Hotmail to Gmail

  • A time-consuming process.
  • Requires technical expertise to perform the manual method.

Professional tool to Import Hotmail Messages and Contacts into Gmail account

Since the manual method has some limitations, it is highly recommend to use third-party professional Regain Hotmail Backup software to import messages and contacts from Hotmail account to Gmail.

Hotmail Backup software is a professional tool to backup all mailboxes from Hotmail account to Gmail account without any data loss.

Free Download100% Secure Buy NowPrice: $29

Eminent Features of Hotmail Backup Software

  • Backup all emails, tasks, calendar items, contacts of Hotmail account along with attachments.
  • Saves Hotmail emails in PST, MBOX, EML, MSG, HTML, ICS, EMLX, vCal, and vCard file formats.
  • Selective backup of Hotmail data folder.
  • The tool does not save Hotmail account login credentials.
  • Maintains structure, email properties, and formatting of Hotmail emails.
  • Displays preview of all available Hotmail folders.
  • Pause and Resume feature to pause the ongoing backup process and resume it later from where it was paused.
  • Self-descriptive graphical user interface.
  • Compatible with all Windows operating systems.
  • Available as free demo version.
  • Lifetime free technical support on purchase.
  • Free from viruses, 100% secure to download and install.

Related blog: How to transfer Outlook Contacts to Gmail

Just 5 Steps and you are done with Hotmail Backup

  1. Download, install and launch Regain Hotmail Backup software.
  2. Enter login details of Hotmail account.
  3. The software displays preview of all available Hotmail folders.
  4. Select Saving File format.
  5. Click Next to save Hotmail account in desired file format on local system.


This article discusses the manual method to import messages and contacts from Hotmail to Gmail account. Since manual method has some limitations associated with it, we recommend our users to use third-party Hotmail Backup software. You can check the capabilities of the Hotmail Backup software before purchase by downloading the free demo version. Demo version has all the capabilities similar to full version except it saves only first 30 items per folder. Purchase the full licensed version to avail full functionalities of Regain Hotmail Backup software.

Author: Henry Bray

Henry Bray is a young technologist and content a Content Writer at Regain Software, loves to write about MS Outlook, MS Exchange Server, Office 365, Mozilla Thunderbird and many more email applications.

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