How to Import Lotus Notes to Outlook 2019/2016/2013

Updated On - August 4, 2023 by Deepika Singh | Reading Time: 3 minutes

Whenever there is a need to migrate Lotus Notes to Outlook, it’s become necessary to convert NSF files to PST because Lotus Notes supports NSF file format. In contrast, Outlook stores its important data in PST file format. MS Outlook provides flexibility, a wide range of advanced features, and extraordinary service facilities to its users. Many organizations (small and large) may find the Outlook application more useful. There are various methods to import NSF files to different Outlook versions like Outlook 2019/2016/2013. You can use a free manual solution to export NSF to PST or use a professional third-party solution; it depends on you which option you choose. Still, let us discuss both these methods for migrating Lotus Notes to Outlook with its detailed process.

Native Method to Import Lotus Notes to Outlook 2019/2016/2013

Let’s first talk about a manual solution for transferring Lotus Notes NSF file data to Outlook. The manual method is classified into a two-step process. The user first exports Lotus Notes file data into a CSV file, and then in another step, a user needs to easily import saved CSV files into Outlook application.

  1. Exporting NSF File data to CSV File
  2. Importing CSV File to Outlook

Note: You are advised to keep a backup copy of the NSF file before starting the manual process, as data loss is possible during this process.

1st Step: Exporting NSF File Data to CSV File

Follow the steps by steps instructions given below to export the Lotus Notes data to a CSV file.

  1. Launch Lotus Notes application. Click on File > Open > Lotus Notes Application.
  2. An Open Application windows will displayed on your screen. Here, click Browse option to add Lotus Notes NSF file and click Open.
    Import Lotus Notes mailbox to Outlook
  3. Now, go to File menu and then click Export.
  4. Now, in the Export window, select the Comma Separated Value format for the file. And, click Export.
    Manual steps to migrate lotus notes to outlook
  5. In the next CSV Export window, choose the required options. And, Click OK.
    Import Lotus Notes Emails to Outlook by manual way
  6. The NSF file data get saved to the CSV file at the specified location.

2nd Step: Importing CSV File to Outlook 2019/2016/2013

In this step, you need to import the CSV file created in the first step to your Outlook (2019, 2016 or 2013) by just following the given instructions.

  1. Launch Microsoft Outlook application. Go to File Menu > Open & Export > Import/Export.
    Step 1
  2. In, Import and Export Wizard dialogue box, choose Import from another program or file, And click Next.
    Step 2
  3. Now, select Comma Separated Values option as a file type and click Next.
    Step 3
  4. Click Browse to add the CSV file created earlier to import. Select options replace duplicate items and click Next.
    Step 4
  5. Select the Outlook folder to save the NSF data from the CSV file. And click Next.
    Step 5
  6. Now, just click Finish to complete the import process.
    Lotus Notes Importer to PST format

It is possible to import by manual method, but it imports only one NSF file at a time, without any assurance of complete data transfer. It can prove to be helpful in some situations, but it has many limitations too. Some of which are given below–

Limitation of Manual Method:

  1. The manual method is very complicated and tedious for a novice user.
  2. This process is very time-consuming and fails to migrate the entire data.
  3. It might cause corruption in the NSF file if not handled carefully.
  4. The manual process does not support selective conversion.
  5. It converts only one NSF file at a time, due to which the process gets lengthy.

Suppose you want to import your HCL Lotus Notes to Outlook without any trouble and data loss. Then Regain NSF to PST converter tool is the best solution for this Lotus Notes to Outlook migration. Just download the free demo version of this software for free of cost from the website and experience the non-stop migration of Lotus Notes to Outlook 2019, 2016, 2013, etc.

Professional Solution to Migrate Lotus Notes Mailbox to Outlook

Regain NSF to PST Converter is a professional tool which is specially designed to convert Lotus Notes mailbox to Outlook PST file in just few clicks. It can export emails from Lotus Notes to MBOX, MSG, PDF, EML, EMLX, vCard format as well. With the help of this tool, user can migrate Lotus Notes mailbox to Office 365, Gmail, Yahoo Mail and many more. It is available with free version. You can try this application before going to purchase.

Free Download100% Secure Buy NowPrice: $49

Step by step guide to Convert NSF to PST file using this software

  1. Install and Launch the Regain NSF to PST Converter. Import Lotus Notes to Outlook
  2. Now, select the Lotus Notes NSF file, which you want to import.
    Select Lotus Notes file
  3. On the screen you will see that file is still scanning. Wait for a moment.
  4. Now, Show preview of scan emails on the screen.
  5. Select the Destination location and File format
    Select saving format
  6. Finally, Lotus Notes files imported to Outlook PST file.
    Successfully Import Lotus Notes to Outlook

Author: Deepika Singh

My self Deepika Singh working as a Technical Writer in Regain Software. Having 4+ years experience in Writing Technical blogs, Manual Guides and Articles. I am working on all Regain Software products.

2 thoughts on “How to Import Lotus Notes to Outlook 2019/2016/2013”

  1. Avatar Aletha Martin says:

    This tutorial looks like a great resource for anyone looking to switch from Lotus Notes to Outlook. The instructions are detailed and easy to understand, so this seems like a good guide for users of any skill level!

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