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Recover Deleted Items from Exchange Dumpster: A Guide

Published On - May 10, 2023 by Armaan |

Reading Time: 5 minutes

In today’s world, email communication is an essential tool for businesses and individuals. It is used to communicate important information, share documents, and keep track of conversations. However, accidental deletion of emails and other items can be a common occurrence, causing anxiety and inconvenience. Fortunately, Microsoft Exchange Server provides a safety net to recover deleted items known as the Dumpster. In this blog, we will discuss what the Exchange Dumpster is, how to access it, and how to recover deleted items from it.

What is the Exchange Dumpster?

The Exchange Dumpster is a feature that was introduced in Microsoft Exchange Server 2003. It is a safety net that allows users to recover deleted items that they may have accidentally deleted. The Dumpster is a repository where deleted items are kept for a specific period before being permanently deleted from the server. The retention period varies depending on the server settings, but the default period is usually 14 days.

When an item is deleted from a mailbox, it is not immediately removed from the server. Instead, it is moved to the Dumpster. This allows users to recover deleted items that they may have accidentally deleted or that they need to retrieve for any reason. The Dumpster also provides a safety net in case of accidental deletion, server errors, or user mistakes.

How to Access the Exchange Dumpster

To access the Exchange Dumpster, you need to have the appropriate permissions. By default, only the mailbox owner has access to the Dumpster, but Exchange administrators can also access the Dumpster if they have the appropriate permissions.

To access the Dumpster, follow these steps:

  • Open Outlook and navigate to the folder where the deleted items were located.
  • Right-click on the folder and select “Recover Deleted Items.”
  • A new window will open, showing all the deleted items in that folder. Select the items you want to recover.
  • Click on the “Recover Selected Items” button to recover the items.
  • The recovered items will be restored to their original location in the mailbox.

If you are an Exchange administrator, you can access the Dumpster using PowerShell. To do this, follow these steps:

  • Open the Exchange Management Shell.
  • Enter the following command: Get-RecoverableItems -Identity <MailboxIdentity> -Filter {<Filter>} -IncludeSoftDeletedItems
    • Replace <MailboxIdentity> with the name of the mailbox you want to search.
    • Replace <Filter> with the filter you want to use to search for deleted items. For example, you can use a date range filter to search for items deleted within a specific time frame.
  • The command will return a list of all recoverable items that match the filter. Select the items you want to recover and enter the following command: Restore-RecoverableItems -Identity <MailboxIdentity> -RecoverableItemsFolder <FolderIdentity>
    • Replace <FolderIdentity> with the name of the folder where you want to restore the items.
  • The recovered items will be restored to the specified folder.

How to Recover Deleted Items from the Exchange Dumpster

To recover deleted items from the Exchange Dumpster, follow these steps:

  • Open Outlook and navigate to the folder where the deleted items were located.
  • Right-click on the folder and select “Recover Deleted Items.”
  • A new window will open, showing all the deleted items in that folder. Select the items you want to recover.
  • Following, click on the “Recover Selected Items” button to recover the items.
  • The recovered items will be restored to their original location in the mailbox.

If the items were deleted from a folder that has been emptied, you can still recover them from the Dumpster by following these steps:

  • Firstly, open Outlook and select the “Deleted Items” folder.
  • Click on the “Folder” tab
  • Click on the “Recover Deleted Items” button, which is located in the “Clean Up” group.
  • A new window will open, showing all the deleted items in the “Deleted Items” folder. Select the items you want to recover.
  • Click on the “Recover Selected Items” button to recover the items.
  • At last, the recovered items will be restored to their original location in the mailbox.

If you cannot find the deleted items in the Dumpster, it is possible that the retention period has expired, or the items were permanently deleted. In this case, you can still try to recover the items from a backup if one exists.

Best Practices for Recovering Deleted Items from the Exchange Dumpster

Recovering deleted items from the Exchange Dumpster is a straightforward process, but there are some best practices to follow to ensure successful recovery:

  • Recover items as soon as possible: The longer you wait to recover deleted items, the higher the chance that they will be permanently deleted from the server.
  • Use filters to narrow down the search: If you have a large mailbox, it can be helpful to use filters to narrow down the search for deleted items. You can filter by date, sender, or subject to make it easier to find the items you are looking for.
  • Recover items to a different folder: It is always a good idea to recover deleted items to a different folder than the original location. This ensures that any new items created after the deletion will not overwrite the recovered items.
  • Test the recovered items: Before assuming that the recovered items are complete and accurate, it is a good idea to test them to ensure that they are usable.
  • Consider using third-party tools: There are several third-party tools available that can make recovering deleted items from the Exchange Dumpster easier and more efficient. These tools can help automate the recovery process and provide additional features such as advanced search capabilities.

An automated solution to Recover Deleted Items from Exchange Dumpster

The Regain Exchange Recovery tool is a powerful and easy-to-use software that can help users recover deleted items from the Exchange Dumpster. It is designed to work with all versions of Microsoft Exchange, including Exchange 2019, 2016, 2013, 2010, and 2007.

Free Download100% Secure Buy NowPrice: $89

Here are some of the features of the Regain Exchange Recovery tool:

  • User-Friendly Interface: The Regain Exchange Recovery tool has a user-friendly interface that makes it easy for users to recover deleted items from the Dumpster. The software has a simple and intuitive interface that allows users to easily navigate through the recovery process.
  • Recover Multiple Items: The tool can recover multiple items at once, making it easier for users to recover all the items they need in one go.
  • Filter Options: The tool provides filter options that allow users to narrow down their search for deleted items. Users can filter by date, sender, and subject to make it easier to find the items they are looking for.
  • Preview Option: The Regain Exchange Recovery tool provides a preview option. This feature helps users ensure that the recovered items are complete and accurate before saving them.
  • Save Options: The software provides multiple save options, including saving to a PST file or directly to the Exchange Server. Users can choose the save option that best suits their needs.
  • Compatibility: The tool is compatible with all versions of Microsoft Exchange and can be used with Exchange Server 2019, 2016, 2013, 2010, and 2007.
  • Free Trial Version: The Regain Exchange Recovery tool comes with a free trial version that allows users to test the software before purchasing it. The trial version can recover up to 30 items per folder. It also provides users with a chance to try out the software and evaluate its effectiveness.
Conclusion

The Exchange Dumpster is a valuable feature that provides a safety net for users who accidentally delete items from their mailbox. By following the steps outlined in this blog, users can easily recover deleted items from the Dumpster. It is important to remember that the Dumpster has a retention period, and items will be permanently deleted from the server after this period has elapsed. As such, it is important to recover items as soon as possible to avoid losing important data. Additionally, using filters to narrow down the search for deleted items and recovering them to a different folder can help ensure successful recovery. Finally, users can consider using Regain Exchange Recovery tool to make the recovery process easier and more efficient.

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Author: Armaan

Hello I have been working in Regain Software for the last 6 months. I have been in the field of writing for many years and worked with many Data recovery companies. Here I am writing technical blogs, Software User Guides and manual methods for email conversion and cloud migration. Now, working on all products of our company. Thanks you

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