How to extract attachments, contacts, calendars, & email addresses from OST?

As we all know, an OST file is a data storage file used to store offline data in an Outlook profile on users’ local device. It is also known as the Offline Storage Table, which contains complete Outlook data such as email, contacts, calendar, logs, tasks, and more. At one time or another, it generally happens with Exchange users that they need to extract data or export it from OST file via Microsoft Outlook. This can easily be done with the MS Outlook Import / Export feature, but for this. Outlook should be connected to the Exchange server and it should be accessible.  In this blog you have been told about a paid third party tool, which can help you to extract emails, attachments, contacts, calendars etc. from OST files, even when the file is orphaned or corrupt. However, it also works when Outlook is not connected to the Exchange server.

Extract Email Address, Contacts, Calendars, and Attachments of OST files

Download one of the simplest and fast solution named Regain OST Recovery Tool which is quality tested solution to easily extract data from OST files without any Outlook and Exchange Server connectivity. Because of its easy interface the data extraction from OST files become very easy for any kind of users. Let us see which items are extracted by the software and in which formats.

Extract OST contacts to VCF/MSG → This program loads single OST or multiple OST files simultaneously to extract all contacts with details such as name, email address, pictures, mobile number, etc.

Extract OST calendars to ICS/MSG → Calendar migration from OST file to PST, EML, MSG, MBOX, HTML, ICS, VCARD format can be done using this application, including all calendar details such as – scheduled assignment, appointments, meeting, etc.

Extract OST Attachments → Attachments can be easily obtained via OST file. Users can easily select OST folders and extract attachments of the desired files according to their requirements.

Extract OST email addresses → This software allows users to extract email addresses from an OST file. Users can extract email addresses such as From, Subject, To, Bcc, etc. seamlessly without any problems

Steps to Extract OST data items – attachments, contacts, calendars, & email addresses

  • Install the Regain OST Recovery Software on your Windows System
  • Browse and choose a single or multiple OST Data file
  • Select the items to extract – email address, attachments, contacts, etc. for scanning
  • After Scanning Software generate a Preview of selected OST Emails items
  • Now Select the File Format in which you wish to save your extracted OST email items
  • Select the Destination location to Save extracted OST file
  • Now Software Start Saving

How to extract items from OST file using manual solution?

If you choose manual trick to extract your calendars, contacts, email addresses, and attachments from Outlook OST file, then it is mandatory for you to install MS Outlook and connect it with your Exchange Server.

Process to Extract Calendars from OST file

  • First of all you need to Open MS Outlook
  • Click on File menu → Open & Export → Import/Export
  • Now choose Outlook data file & then select Calendars from OST file
  • Now enter the destination path as per your choice to save the files
  • Finally hit the Finish button.

Process to Export OST email addresses data

  • Open MS Outlook; go to File and then select options
  • Select the Advanced option and then click on Export option
  • Now select Export to a file option
  • Now you need to choose Outlook data file
  • Select email folder, here you can also include sub folders as well
  • Use the browse button to choose the path where you want to save the email addresses

Process to extract OST contacts to VCF

  • Open MS Outlook and move to the “File” menu
  • Now you need to select the desired contacts
  • After that again go to the “file” menu and click on “Save As” option
  • Now you need to “name the file” and choose VCF under “Save as Type”

Process to extract attachments from OST file

Users can open Outlook and can extract attachments from OST emails one by one. Other then that, no method is available to extract attachments of OST email messages.

Shortcoming with Manual Solutions

There are few more shortcomings that users may face with the manual solutions-

  • Contacts from OST file to VCF can be exported easily. But there is no other manual method is available that can convert your multiple contacts from OST file to vCard format quickly.
  • Manual solution is very time consuming and has long procedure to extract attachments from every OST emails.
  • In manual solution, there is no surety of safety of data when you extract the items from OST files

That’s  the reason why most of the users want to opt a professional tool that only take few steps to extract your valuable calendars, contacts, attachments, and email addresses from OST files. This software is 100% safe and secured in terms of providing accurate results. You can check the functionality of this software by using its trial version that comes absolutely free of cost.

How to Merge Multiple Outlook PST Files?

There are plenty of Outlook users, and many are using email client since it was first released. Nowadays it becomes the first choice of the individual as well as organizations as it is the most famous email client in the globe. Many users prefer to store their files data in various Outlook accounts. But when several PST files are lying down, it becomes very hard for the users to manage the PST file properly. Therefore, in this blog we are going to show you how you can merge your Outlook PST files in a accurate way. Here our main focus will be on merging the files and move all data to one file without damaging or losing PST files data.

So the right solution to these issues would be one PST, a file, with all your important data. In addition, there are several other reasons to combine Outlook PST files. But the question arises as to how to combine all PST data files into a single Outlook PST file. In this article we are going to give you a selection of multiple methods of merging Microsoft Outlook PST files and move all the redistributed data to one file, but without this you will damage or not lose the PST file data.

Why Merging PSTs?

Before we move on to the methods of merging PST files, find out why it is important to merge multiple PST files into a single one. Every user has different purpose behind merging Outlook PST files, but there are several common reasons why users want to merge or combine their multiple PST into a single file. Thus, we refer to situations where merging PSTs would be the best possible solution for the users.

  • You may need to merge PSTs when merging an old account.
  • Combining PSTs is the best option when it comes to backing up your files
  • If you are looking to merge your social, personal or work related accounts, merging is the best solution.
  • When you switch to another service, say an exchange, then the merger may be helpful.
  • When you receive files from a team, family member, organization, or any other group, uniting is the easiest way to manage this data on one PST file.

Now we’ll look at why merging is considered a better option in many scenarios. Sometimes, managing PST files can be very difficult. And the only solution to these issues is that you need to attach your entire data from different files to one PST file. And the biggest problem arises, how do we do that? There are two ways to merge your PST file data; You can do this manually or using a third-party tool. It is up to you which option to choose. There is a high chance that users will be confused, which is the worst situation for them because it can cause them a lot of damage or data loss. With that in mind, we’ve taken all of these issues into account as we’ve created this blog so that users can safely merge their Outlook PST files into single one with their integrity.

Merge PST Data Files Manually

The manual method is not clear-cut; it is a two-step process. Follow the steps to merge your multiple PST file data into single PST file.

Step 1: Create a New Outlook PST File

  1. First of all you need to Open Outlook, and after that select the Home tab.
  2. Then click New Items → More Items → Outlook Data File
  3. Here browse the path to save the file, give it a name, and click ‘OK’.

Now your New Outlook PST file is created successfully

Step 2: Import Outlook Data to New PST file

At this point, the data in the existing PST files will be transferred to the new file created in step 1.

  1. Open MS Outlook, and then go to ‘File’ → ‘Open’ → ‘Import’ option.
  2. The ‘Import/Export’ wizard opens up next.
  3. Select ‘Import from another program or file’ option and then click ‘Next’.
  4. Select ‘Outlook Data file (.pst)’ to import that files type and click ‘Next’.
  5. Click on the ‘Browse’ button to select the PST data file for importing and click ‘Next’.

Note: Select the options as per your need (shown in the screenshot above).

  1. Choose the folder that you need to import into the new PST data file.

Note: checkmark on sub-folder in case of partial selection of folder.

  1. At last just click on the Finish button.

By following the above steps, you are now able to easily merge multiple PST files in Outlook 2019/2016/2013/2010/2007 and 2003. You can repeat the same steps if you have too many PST files that you want to merge them. Now, we will discuss instant techniques to easily merge PST files into an Outlook PST file.

Merge Outlook PST Files Instantly

Merging PST files seems a bit complex in a manual way, because in manual method you have to follow a lot of steps with full attention; because not doing so increases the chances of loss of your data or may damage your files data, which can affect your workflow and cost precious time & money. Therefore, if you want to save your precious time and money, without causing any harm to data. You really need to use a professional method to accomplish this task. Regain PST Merger tool is an incredible solution to merge or combine multiple Outlook PST files into a single PST file with no file size issues. It keeps your data away from the dangers of corruption or data loss.

Manual Guide to Split PST in Outlook 2019, 2016, 2013, 2010, 2007

When the PST file size exceeds the maximum file size limit, it can lead to data loss or damage of files in adverse circumstances. The larger the PST size, the greater the concern for Outlook users. So you have to use some methods to control Outlook PST file size and space on your system. Nowadays, PST files are more vulnerable to corruption as they operate in Unicode format and larger PST size can also affect the performance of Outlook.

In this blog we are going to discuss all the possible ways to divide a large PST file into many small and manageable PST files. The solution we are going to adopt to do this task can often be used in all versions of MS Outlook.

Why You Need Splitting Large PST File?

If you see, you will find various reasons for splitting large PST files, out of which we have mentioned some common reasons below:

  • When the size of your PST file becomes large, the operation and speed of your MS Outlook starts to slow down.
  • Users refuse to store data items in PST file folders if the PST file is not allocated to the space, or it is left with very limited repositories.
  • A large PST file, when exceeding its allowable limit, makes PST file data inaccessible to users.

Manual Techniques to Split Oversized PST File

Microsoft does not provide an inbuilt tool to split large sized PST files. Therefore, we have identified several methods that can be used manually to make it possible for us to break huge PST files in Outlook 2019, 2016 and other versions as well.

  1. Reduce PST Size with Import/Export Process
  2. Use Move to Folder Option for Managing Large PST File
  3. Use Archive Wizard for Reducing PST File Size

Method 1: Reducing PST Size with Import/Export Process

The Import / Export Wizard is not only used to move data files to MS Outlook, but it is also used to split PST files in MS Outlook.

Split the complete PST files by following these given directions:

Step 1: Launch MS Outlook, click à ‘File’ à ‘Account Settings’  àAccount Settings’ Manual Guide to Split PST File

Step 2: Now a dialog box will appear; Click ‘Add’ button under ‘Data Files’ tab. Tips to Split PST file Manually

Step 3: Again a new dialog box will open; enter name and type as ‘Outlook data file (.pst)’ and click à ‘OK’ to create a new PST. Split Oversize PST file in a Manual way

Step 4: You can view this newly created PST file under Data Files

Step 5: Now, click ‘File’ à ‘Open & Export’ à ‘Import/Export’ Steps by step guide to split Outlook PST file

Step 6: Now go to the ‘Import and Export Wizard’ and select ‘Export a File’. After that click ‘Next’ button Easiest way to split pst file manually

Step 7: Now in this ‘Export File’ window; you are required to choose ‘Outlook Data File (.pst)’ and then click ‘Next’ to move further. Step by step guide to split pst file

Step 8: Select Folders for Export and check the Enable Subfolders option if you want to export subfolders. Split Outlook PST file Manually without any data loss

Step 9: Now, let’s take a look at the storage location of the exported file and select the options to prevent the exported duplicate item from being exported. And, click Finish Manual Guide to Split PST into small PST files

Step 10: Set a password for creating a password for PST file or just cancel it by pressing on the cancel option.

Method 2: Use Move to Folder Option for Managing Large PST File

Let us try another method for splitting over-sized PST files with the use of this Move to the Folder option. Follow these step by step procedures that we have mentioned below:

Step 1: Open Outlook, go to the File and click à Account Settings à Account Settings. Steps to perform Split pst file into small pst files

Step 2: A dialog box will open; click the ‘Outlook Data Files’ option and select the oversized PST file that needed to be split and click on ‘OK’ option. Step by step guide to split or divide oversize pst file

Step 3: Move to home page and open your Outlook profile with the default PST file and select the items you want to move to the new PST file you created in Step 2.

Step 4: now you need to click the ‘Move’ button from the ribbon and select ‘Copy to Folder’ option. Tips to Split PST file easily

Step 5: Select all data from the default PST file so that it can be moved to new one. Step by step manual guide to Split Outlook PST file into small PST files

Step 6: You can delete the copied items from the default PST file to reduce its size.

Method 3: Use Archive Wizard for Reducing PST File Size

You can also follow the mentioned procedure of this Archive Wizard for reducing the size of your PST file in Outlook:

Step 1: open MS Outlook and go to the ‘File’ à click on ‘Info’ à ‘Tools’ à ‘Clean up Old Items’ Free solution to split Outlook PST file

Step 2: now select ‘Archive this folder and all subfolder’ as shown below in the screenshot; choose a date to Archive older items and click ‘Browse’ to save the Archive file to the desired location and after that click ‘OK’ button. Manual tips to Split PST file easily

With the help of these methods, you can save large PST file issues by reducing its size and saving the old data items in the desired location in Outlook and so that you can use them when needed.

Limitations of Using Manual Techniques for Splitting PST File:

We recommend the user to always try a professional tool to split a large PST file, as there are various reasons behind not using manual techniques. To know these reasons in better way, you can look at some of the limitations of manual methods that we have mentioned below:

  • It consume lots of time of users while performing the splitting process.
  • Lots of technical expertise is needed to execute its complex process
  • Chances of PST data corruption is also high in this manual methods
  • It does not provide any guarantee of data security and integrity

Best Technique to Split PST File without Outlook:

A manual way to split large-scale PST file works brilliantly and helps users prevent corruption and bug fixes. But, if any user wants to perform the splitting if their large files quickly and that too without the installation of Outlook in the system, then a third-party tool is best choice for the user. There are plenty of tools available on the market, but what I recommend is Regain PST File Splitter as it is also trusted by IT experts.

This Split PST File utility has all the properties of professional desires that work very quickly on any size of PST file and splits files 100% accuracy without losing data. You can easily use this tool to split files data items in Outlook 2019/2016/2013/2010 and other versions too.

Follow the steps given below to split a bulky PST file:

Step 1: First of all, Run Regain PST Splitter Software Regain Outlook PST Splitter Software

Step 2: Select PST file for Scanning Browse and Select PST file for Splitting

Step 3: Select the given option to Split PST file Split PST file without any data loss

Step 4: Choose the Destination location to save Split PST files Use Regain PST Splitter tool to split or divide oversize outlook pst file

Step 5: Click Next to Complete the Process. Perform Split PST file operation manually

Step 6: finally your selected PST file is successfully spitted into multiple small PST files, now just click ‘Finish’ to end the process. Successfully Split PST file Manually

Final Words:

As we mentioned, MS Outlook has several techniques for splitting large PST files that exceed the allowable storage limit or that reach the maximum storage size limit. Therefore, keeping in mind your comfort and convenience, we have discussed about both manual and automated solutions in this blog in detail. As you can see, manual methods are not a direct way to split PST files; they are just temporary solutions, while the professional tool method is the best option without interrupting the PST file.