OST to PST Conversion – Safe and Effective Techniques

In this guide, we are going to share easy and simple steps to perform OST to PST Conversion. Before OST to PST file conversion, let’s figure out what is PST and what is OST file. Understanding it is important because it is difficult to understand how to perform OST to PST conversion without knowing about both of these files.

When using Outlook email client, all the mailbox items like calendars, emails, tasks, appointments, attachments and other files are either stored in Exchange Server or in your PC. All of these items are saved either as OST or PST in your computer.

Also known as Personal Storage Table, PST is actually a personal folders file. A PST file is nothing but a data file in MS Outlook which includes all the email items and messages saved in your Windows PC.

On the other side, Outlook Storage Table or OST basically consists of emails, calendars, contacts, and other mailbox items stored in Exchange Server. Once it is saved in the server, you can keep working offline. It is synced automatically when internet connection is active on your system.

So, these were the basics you needed to know about PST and OST data files. Now, it’s time to understand why you should convert OST files into PST.

Why OST to PST Conversion?

Microsoft is a world leader and Outlook Express is one of its software products. It is used extensively by the system users, be it a small business, an office staff, or a large scale conglomerate. So, there is no single reason for OST to PST conversion.

In fact, there are multiple reasons that call for OST to PST conversion. Inaccessibility and OST file corruption are one of the most common reasons for OST to PST file conversion. Here are some of the other reasons –

File Size Limit

The OST file size limit varies and depends on the current version you are using. For example, Outlook 2007 has 20GB of file size limit, where Outlook 2013 and 2010 have exceeded to 50GB of OST file size limit. When you exceed the limit or near limit, Outlook starts to slow down and even crashes.

Synchronization Errors

The issues with synchronization takes place when any interruption occurs when OST files are synced with Exchange Server.

Inaccessible OST Data

The Exchange Server and Exchange Mailbox in Outlook Express always stay connected with each other. In addition, each OST mailbox is connected to a specific mailbox in Exchange Server. Hence, any edits, deletion, or addition in Mailbox are synced in the connected Exchange server automatically. If Exchange server is disconnected due to any issue from the Mailbox, it makes OST files inaccessible.

Corrupt OST Data

OST file corruption is very common problem these days. At some point of time, we all are facing the problem with file corruption. There are different factors responsible for OST file corruption, such as unexpected system shutdown while syncing OST to Server, virus attack, improper maintenance of OST files , hard drive failure where OST file was stored or saved, etc. These reasons are enough to make OST files corrupt and make data inaccessible.

So, this is the main reason why OST file gets corrupt. Let’s have a look on some of the easy steps to perform OST to PST conversion manually.

Methods of OST to PST Conversion Manually

The following methods of OST to PST Conversion are very simple and easy to use -

Method 1 – Export OST files into PST

This manual process literally works well on your Windows PC. However, the only catch is that this process exports only those contents that are the part of your email. So, it is suggested to follow these steps only when you want to export emails only.

Steps
  • Click on File, then “Options” and Advanced.
  • After clicking on “Advanced”, it will show a dialog box on screen where you have to click “Export” and choose to export file in PST Outlook Data File.
  • Once done, click “OK”
Method 2 – Archiving

It is a very vital process and one has to perform it over time. By archiving old data, you can easily keep track on OST file. So, it is always vital to set auto-archive as option. It is very easy and simple process.

  • Access Tools.
  • Go through Options > Others > Auto Archive.
  • Apply the same to all the folders.
  • Lastly, open the “File” menu and click “Archive”
  • Then click on “Run”.

This is all you have to do. But there is a limitation with this method. You cannot archive contacts with it.

Method 3 – Drag & Drop

Don’t go with the name. It is not as simple as it seems. It eats up a lot of your time. It is not that simple and time-saving affair. In this process, you need to drag and drop items with names of target folder. If you have enough patience, you may proceed.

I hope it is enough to get the idea of the hassles behind manual processes of converting OST files into PST. These steps are free but complex and time consuming. If such techniques are not at all working for any reason, you should go with professional OST to PST converter.

OST to PST Converter – The Best Alternative

OST to PST Converter is an online tool which is quite one of the most user-friendly, efficient and accurate tool for OST to PST file conversion. Though this tool is paid but it comes with some of the efficient features that can definitely help you in OST to PST file conversion. With user-friendly and simple interface, this tool is compatible to all Outlook versions and it recovers accurate and maximum data. It can easily save the files in several formats and it comes with great and effective recovery modes.

Hope you’ve enjoyed this guide. If you have any doubt or query, please feel free to leave a reply.